XPP Webinar 28. 05. 12 OUTgoing dept. , AIESEC Russia
Agenda • • What is XPP? ! Structure of XPP. Why do we need it? Complaint Procedure Case Studies
What’s XPP? ü Exchange Program Policies: üStating definition, criteria and process of Exchange Programmes (GIP&GCDP) ü To standardize and ensure the quality of Programmes we deliver
Core Points in XPP Follow Minimum Criteria of Programmes: ü Duration: 6 weeks to 78 weeks ü Meet national & local legality ü Have a hosting organization ü EP: age of 30 or under & within 2 years after graduation at the time of Match Agree on every conditions before match: ü Exchanging Acceptance Note is Key Important Process!!! ü In ANs, salary; accommodation; living cost; insurance etc. condition must be written.
Structure of policies: Definition; General; Selection; Matching; Acceptance; Post-Match; Preparation; Integration & Reception; and Complaints Procedure; Counting Criteria&Quality Standard; Programs definitions
1. Definitions 1. 1. An AIESEC internship is a practical working and learning experience for the intern to develop academic knowledge and professional skills in a foreign cultural environment. ! An internship shall have a minimum duration of six (6) weeks to be spent working and maximum duration of seventy-eight (78) weeks. 1. 2. An internship must aim to provide the intern with: a) A positive learning experience; b) Practical skills and knowledge in a foreign environment to complement the intern’s higher educational background or field of career aspirations; c) Interaction with a different social and cultural environment with a view to gaining intercultural competencies; d) Development of theoretical and practical leadership skills; e) Opportunity to apply personal and professional skills, knowledge, attitudes and values to work for the organization as well as the host communities; f) Develop awareness and knowledge of social issues and different practices of the sending and hosting country; g) Opportunity to contribute to personal and professional life goals. 1. 3. The internship cannot aim to: a) Solely provide an opportunity for the intern to earn money; b) Provide a holiday; c) Act as a permanent career placement or recruitment opportunity. If the organization decides to extend the internship on a permanent basis, AIESEC will have no role in facilitating this; d) Provide permanent residence in the country of internship; e) Be an internal AIESEC leadership position (such as MC opportunities and AIESEC CEEDs). 1. 4. All internships facilitated by AIESEC should fulfill the conditions set in the national and local labor regulations that are in force in the country and in the local area where the internship has place. In case of any difference or contradiction between the referred rules, it shall prevail the regulation which offers more benefits to the Intern.
1. 5. For the purpose of this document we understand: Intern or Exchange Participant (EP) – AIESEC members participating in the internship (exchange) program and going through all stages of the internship process. Organization (TN Taker) – A corporate, non-governmental or governmental entity hosting an intern during internship program. Local Committee (LC) – Any local headquarter formally recognized as such by AIESEC International. A LC can send its members abroad or receive interns. Exchange Program Policies, v 1. 6 (EP Document) 2 Sending AIESEC Entity – official local chapter of AIESEC which carried out the selection process of an intern, uploaded its form to My. AIESEC. net, and is or was responsible for its preparation, matching, and reintegration. Hosting AIESEC Entity – The official local committee or national body of AIESEC that carries out the internship (Exchange) Program with an Organization by uploading the internship exchange form to My. AIESEC. net, matching the internship, and organizing the intern’s reception and integration. Member Committee (MC) – Any national headquarter formally recognized as such by AIESEC International. The Member Committee is the final responsible regarding the activities of any of its Local Committees. Sponsor Member or Sponsoring Country - A sponsor member is the Member Committee which is supporting the extension of AIESEC to a new country or territory AIESEC International (AI) – Foundation administered by the Management Board of Stichting AIESEC International, having it’s official office located at 126 Teilingerstraat, NL-3032 AW Rotterdam, The Netherlands.
XPP ü XPP was revised and legislated at IPM 2012 in Hungary ü Revised XPP is effective from 1 st of April Important: Understand the change & implement fully within your LC
What’s ICB? Internal Control Board ü Independent board deal with internal governance/issues ü Case solving & consulting for XPP, ER & Partnership principles and Code of Ethics ü Final decision making board on cases
Complaint Procedure LC • When trouble/issue happens, firstly try to solve in the ground level (LC-LC, LC-EP, LC-TN, EP-LC-TN). MC must educate LC on this. MC • If LC level tried and failed, contact MC for support • MC communicate with LCs as well MC-MC if necessary to come up with common agreement ICB • If MC-MC/national level mutual agreement making tried and failed, MC can file official complaint to ICB as a third party to make a solution
Where? http: //www. myaiesec. net/content/viewfile. do? contentid=10170719
Case Studies What would you do if. . • EP did not arrive on time for Re. date due to delay in Visa application • EP was actually not able to speak native level English • The TN Taker has not been able to pay the EP’s salary for the past 2 months • EP complains that they are being overworked • The TN Taker complains that the EP is not performing to standards
Let’s underline Break down to action plans for: v What should be implemented in your LC (in OGX department)? v How can you ensure every members in your team understands XPP?
Where? http: //www. myaiesec. net/content/viewfile. do? contentid=10170719
Be professional, protect your own entity & global network and Enjoy quality results of your quality work!
