www bsc es 6 th RDA Plenary Destination

www. bsc. es 6 th RDA Plenary Destination Barcelona

Local host: BSC • Spanish national supercomputing centre and Severo Ochoa Centre of Excellence • Hosting member of PRACE research infrastructure and coordinator of the Spanish Supercomputing Network (Red Española de Supercomputación) • Internationally recognized research centre employing over 350 members of staff with portfolio of 75 competitively funded projects 1

Local host: BSC • Extensive experience in organizing large-scale and strategic international events (ECRI 2010 , EESI final conference, PRACEdays 14, Grand Challenges in Bioinformatics, Hi. PEAC conference, etc. ) • Organization of a wide range of HPC and big data conferences, workshops and training events • Knowledge of the most appropriate venues in Barcelona • Supported by professional event organizers 2

Why Barcelona? The city of choice for international events • 2, 400 events and nearly 700, 000 attendees every year • Fourth city in the ICCA (International Congress and Convention Association) ranking in 2013. • Fully equipped to host the largest international business, technology and research conferences and exhibitions (Mobile World Congress, Smart City Expo, World Architecture Festival, Expoquimia, Barcelona meeting point, etc) 3

Why Barcelona? A welcoming city • Competitive rates for congress venues and hotels with well connected international airport, and excellent public transport network • First city in the world to be awarded Biosphere certification (sustainable tourism destination) • Scientific European hub: Biopharma, Supercomputing, Genetics, Material science (synchrotron), Fusion for Energy, … • Presence of major IT industry: IBM, Yahoo, Microsoft, Intel, NVIDIA, … • Wide range of world-class cultural and recreational activities: Picasso, Miro, Dali, Antoni Gaudi, . . . 4

Why Barcelona? An open, connected city • A hub for cultural and commercial exchange from ancient times to the present day • Named European Capital of Innovation (i. Capital award) 2014: open data initiatives and researchcentre connections praised • Home to a number of prestigious research centres specializing in fields relevant to RDA, such as biomedicine (Institute for Research in Biomedicine, Centre for Genomic Regulation, etc. ) 5

Suggested dates • The local host suggests the following dates: – Week 38 (14 -18 September) (preferred) – 15 -17 Sept – Week 40 (28 September – 2 October) – 29 Sept – 1 Oct • Very busy week in Barcelona (congresses) – To be considered: • Bank holiday in Barcelona: 11 and 24 September 6

Venue • The suggested venue for the RDA plenary is Barceló Sants Hotel due to its central location, considerable capacity, multifunctional space and direct links to the airport 7

Venue: RDA Plenary 14 meeting rooms with capacity of 1, 500 people: • • Plenary seesions (rooms 10 -11) , aula style ~490 pax Two levels for breakout sessions – Level 0: rooms 01 -04 – Level E: rooms 05 -14 More than 600 m 2 of versatile space for poster and exhibition areas, catering and networking opportunities: • • • Sponsor & exhibition areas – Orbital Bar and Show Room Poster exhibition – Corridors two levels Restaurant: level E 8

Social dinner • We suggest to host the social dinner at the Royal Shipyards of Barcelona, which houses the Maritime Museum • The Royal Shipyards is one of the most representative historical monuments of the city waterfront and one of the largest Mediterranean shipbuilding. • The social dinner will be partly sponsored 9

Hotels • 250 pre-booked rooms at Barceló Sants Hotel**** (conference location): – Double room: 140€ (breakfast included) – Double single use: 130€ (breakfast included) • Torre Catalunya Hotel**** (150 m. from venue): • Expo Hotel **** (200 m. from venue): • Plaza Hotel **** (1200 m. from venue): • Abba Numància ****(400 m. from venue): – Double room: 110€ (breakfast not included) – Double single use: 100€ (breakfast not included) – Double room: 110€ (breakfast not included) – Double single use: 85€ (breakfast not included) – Double room: 203€ (breakfast included) – Double single use: 165€ (breakfast included) – Double room: 128€ (breakfast included) – Double single use: 115€ (breakfast included) • AC Hotel Sants by Marriott ****(100 m. from venue): – Double room: 153€ (breakfast not included) – Double single use: 142€ (breakfast included) 10

Venue: Pre & Post event Facilities for hosting Pre and Post plenary RDA meetings: • 5 pre-booked meeting rooms in level E with capacity from 40 to 140 pax • RDA for newcomers • WG, IG & TAB meeting • RDA Council meeting • RDA Governance meeting • Other rooms available for side events (booking required) 11

Venue: How to get there Barcelona Prat airport is about 20 minutes away of the venue by – Train, 8. 20€ two ways and 20 minutes – Taxi, about 30€ and 15 minutes – Aero. Bús, 5. 90€ one way, 10. 20€ two ways. 15 minutes walk from Plaça Espanya to the venue. 12

Misc. • Local support: – Registration: 2 professionals – Students • Supported by RDA Europe – Printouts – Lanyards/Badges – Registration support – Signage 13

Estimated cost breakdown RDA Plenary costs Pre & Post Plenary meeting costs Meeting rooms & facilities RDA Plenary (14 rooms) Rate (2 ½ days) Meeting room hire (auditorium + breakout rooms) Projectors (x 14) PA System + micros AV technicians Wifi Hostesses Poster panels 25. 500 € 10. 935 € 9. 330 € 5. 250 € 10. 000 € 330 € 500 € Catering service RDA Plenary (500 persons) 3 Morning coffee break 2 Afternoon coffee break 3 Lunches (lunch boxes) 1 Reception Cocktail 13. 500 € 8. 000 € 30. 000 € 11. 000 € Social dinner (500 persons) Room rental Catering RDA for Newcomers (75 persons, 1/2 day) - Monday afternoon WG, IG chairs & TAB meeting (100 persons, 1 day) - Monday Council meeting (15 persons, 1 day) - Monday RDA Governance meeting (40 persons, 1/2 day) - Friday morning Meeting rooms & facilities Rate 2. 550 € Meeting rooms (5 meetings rooms, 40 -140 pax) Projectors (x 4) PA System + micros AV technician 660 € 370 € 500 € Catering services Morning coffee break (155 persons) Afternoon coffee break (190 persons) Lunch (lunch box) (155 persons) 6. 000 € 35. 000 € 1. 395 € 1. 520 € 3. 100 € 10. 095 € Keynote Speakers travel & Subsistence 4 keynote speakers (flight + 4 nights hotel) 7. 440 € 172. 785 € TOTAL COSTS 182, 880 € 14

Estimated cost breakdown Estimated Income RDA Europe contribution Early registration (60% of participants) Registration fees Regular registration (30% of (~480 paying participants) attendees) Late registration (10% of participants) Social Dinner Attendance (25€ per participant, 480 participants) 30. 000 € 225 € 64. 800 € 250 € 36. 000 € 300 € 14. 400 € 25 € 12. 000 € 157. 200 € TOTAL COSTS 182. 880 € TOTAL INCOME 157. 200 € Minimum sponsorship required (to sponsor the social dinner) 25. 600 € 15

www. bsc. es Thank you! For further information please contact fabrizio. gagliardi@bsc. es sergi. girona@bsc. es