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Workshop on the introduction of the digital tachograph system in the non EU-AETR Contracting Workshop on the introduction of the digital tachograph system in the non EU-AETR Contracting Parties UNECE / 21 -22 October 2009 CORTE-AETR 005 2009 slides Geneva meeting 21 & 22 October 09 Tel : +32 2 286 80 32 - Fax : +32 2 286 80 37 E-mail [email protected] be - Website : www. corte. be

Brief presentation of CORTE Brief presentation of CORTE

1. Genesis of CORTE Setting up of an informal group of experts (called for 1. Genesis of CORTE Setting up of an informal group of experts (called for some years the “EU Enforcers Group) initiated by the EC – DG Tren in 1997 to deal with enforcement of commercial vehicles - From 1997 to 1999 : definition of control officers’ needs as far as digital tachograph was concerned - From 1999 to 2004 : analysis of the different ways of enforcing Drivers’ Hours Rules throughout Europe and proposals for amending the existing EU texts

2 – Setting up of CORTE In 2004, Member States’ enforcement authorities decided to 2 – Setting up of CORTE In 2004, Member States’ enforcement authorities decided to transform their unofficial group of experts into an official one in order: - to develop more formal activities together with the EC, the UNECE (AETR) and national authorities - to enlarge their activities so that as to cover road safety issues as well

An international association has been set up in April 2005 - with statutes and An international association has been set up in April 2005 - with statutes and rules of order - a Board and a General Assembly - based in Brussels - submitted to Belgian law - expected at mid-term to gather all AETR enforcement authorities - opened to NGOs and industry

Founding members: - Denmark : National Police - Ireland : Department of Transport - Founding members: - Denmark : National Police - Ireland : Department of Transport - Sweden: Swedish Road Administration (SRA) - UK : Vehicle & Operator Service Agency (VOSA)

3 - Objectives • The development and agreement of common interpretations in the field 3 - Objectives • The development and agreement of common interpretations in the field of Road Transport Legislation and Enforcement. • To develop harmonised Best Practice enforcement methodologies

4 – Membership: 3 categories of members Full members: national enforcement authorities and/or regulatory 4 – Membership: 3 categories of members Full members: national enforcement authorities and/or regulatory bodies Associate members : NGOs Observers : Industry

Full members: Belgium Bulgaria Cyprus Czech Republic Denmark Estonia Hungary Finland Greece Ireland Latvia Full members: Belgium Bulgaria Cyprus Czech Republic Denmark Estonia Hungary Finland Greece Ireland Latvia Luxembourg Malta Romania Slovakia Slovenia Spain Sweden The Netherlands UK Bosnia and Herzegovina Croatia Georgia Iceland Moldova Montenegro Norway Serbia Turkey Ukraine 4 → 30 full members

Full members: Objectives: Gather all EU and EEA Member States by the end of Full members: Objectives: Gather all EU and EEA Member States by the end of 2010 Extend to the AETR countries as soon as possible (by the end of 2011)

Associate members ACEA → Vehicle manufacturers European Transport Safety Council (ETSC) → Road Safety Associate members ACEA → Vehicle manufacturers European Transport Safety Council (ETSC) → Road Safety European Transport Workers’ Federation (ETF) → Drivers’ Hours Enforcement Fédération Internationale Automobile (FIA) → Road users International Road Union (IRU) → Drivers’ Hours Enforcement ICTCT → Road Safety and Research Etc ……………

Associate members: Objectives: associate all the major actors in the field of road traffic Associate members: Objectives: associate all the major actors in the field of road traffic enforcement

Observers: Actia Continental Efkon Stoneridge Electronics Semmler Gmbh PC Net Service Tachodisc Ltd Etc… Observers: Actia Continental Efkon Stoneridge Electronics Semmler Gmbh PC Net Service Tachodisc Ltd Etc…

More than 60 members in total More than 60 members in total

CORTE has a consultative status in many EU official committees dealing with road safety, CORTE has a consultative status in many EU official committees dealing with road safety, road transport enforcement, etc…

CORTE has initiated a process at the UNO to become an official consultative body CORTE has initiated a process at the UNO to become an official consultative body

On the digital tachograph more specifically MIDT Platform www. eu-digitaltachograph. org On the digital tachograph more specifically MIDT Platform www. eu-digitaltachograph. org

Project management European Commission Secretariat Dedicated web site Dedicated Help desk Plenary CINC ENC Project management European Commission Secretariat Dedicated web site Dedicated Help desk Plenary CINC ENC IPC Birgit SÄÄV (S) Armand BIBERICH (L) Marja VAN DER WEL (NL) Hans DRIJER (NL) Frank DAVIDSEN (DK) Joaquin DEL MORAL (SP) Neil BARLOW (UK) Ingrid LUTNAES (NOR) Christina VELINOVA (BG) Thierry GRANTURCO

WEB SITE Key elements: - Legislation - Type approval - Activation - Calibration - WEB SITE Key elements: - Legislation - Type approval - Activation - Calibration - Equipment life cycle - Tachograph cards - Card issuing - Networking between CIAs - How to use the digital tachograph system - Data download - Data protection - Security

WEB SITE State of play of the implementation of the digital tachograph in: - WEB SITE State of play of the implementation of the digital tachograph in: - the EU Member States - the EEA countries - the non EU-EEA AETR Contracting Parties Points of contact: - in each country for each particular topic to be covered - further information available on the private part of the web site (contact details of national experts)

WEB SITE FAQ (most frequent asked questions) News (on the digital tachograph system) Links WEB SITE FAQ (most frequent asked questions) News (on the digital tachograph system) Links (to all main digital tachograph stakeholders concerned) Help desk

HELP DESK From 2005 to 2009, an average of 1, 120 questions were answered HELP DESK From 2005 to 2009, an average of 1, 120 questions were answered per month, which accounts for 56 questions per day.

Questions submitted – by - since August 2005 to February 2009 Countries: 41, 094 Questions submitted – by - since August 2005 to February 2009 Countries: 41, 094 International Institutions : 2, 028 (50/month; 2, 5/day) Total: 43, 122

Questions submitted – by - since August 2005 EU Countries: 36, 619 (+/- 85%) Questions submitted – by - since August 2005 EU Countries: 36, 619 (+/- 85%) Non EU/AETR Countries : 6, 503 Total: 43, 122 (100%) (+/- 15%)

Questions submitted – by - since August 2005: National authorities: Manufacturers: Transport companies: Drivers: Questions submitted – by - since August 2005: National authorities: Manufacturers: Transport companies: Drivers: International institutions: 51 % 25 % 10 % 9% 5%

Professional category Number of questions submitted by category TOTAL 43, 122 National authorities 22, Professional category Number of questions submitted by category TOTAL 43, 122 National authorities 22, 517 Manufacturers 10, 643 Transport operators 4, 233 Drivers 3, 701 International institutions 2, 028

Statistics per topic since August 2005: Statistics per topic since August 2005:

Topics Number of questions submitted by topic TOTAL 43, 122 Legislative issues 13, 281 Topics Number of questions submitted by topic TOTAL 43, 122 Legislative issues 13, 281 Tachograph/cards functionalities 12, 013 Enforcement 7, 900 Card Issuing 5, 503 Workshops approval 2, 161 Security 734 Data protection 642 Type approval 389 Risk management 297 Ineligible 202

The help desk is now restricted to: 1. the use of the English language The help desk is now restricted to: 1. the use of the English language 2. CORTE members Therefore: • the CORTE Secretariat is no longer answering questions from non-members • the number of questions answered has considerably decreased in 2009

Brief presentation of the speakers Brief presentation of the speakers

In chronological order: Thierry GRANTURCO – CORTE CEO Birgit SÄÄV – CORTE / Swedish In chronological order: Thierry GRANTURCO – CORTE CEO Birgit SÄÄV – CORTE / Swedish Transport Agency Neil BARLOW – CORTE / VOSA (UK) Hans DRIJER – CORTE / Vehicle Inspectorates (NL)

Agenda Agenda

We will address: 1) The legal framework 2) Implementing the digital tachograph system: the We will address: 1) The legal framework 2) Implementing the digital tachograph system: the logical steps to follow 3) Which support can the AETR countries benefit from?

We will address: 1) The legal framework 2) Implementing the digital tachograph system: the We will address: 1) The legal framework 2) Implementing the digital tachograph system: the logical steps to follow 3) Which support can the AETR countries benefit from?

1) The legal framework 1 -1: EU rules and their evolution 1 -2: AETR 1) The legal framework 1 -1: EU rules and their evolution 1 -2: AETR rules 1 -3: Practicalities 1 -4: Consequences of not meeting the AETR deadlines

1) The legal framework 1 -1: EU rules and their evolution 1 -2: AETR 1) The legal framework 1 -1: EU rules and their evolution 1 -2: AETR rules 1 -3: Practicalities 1 -4: Consequences of not meeting the AETR deadlines

Considering the constant increase of: • registration of passenger cars • registration of commercial Considering the constant increase of: • registration of passenger cars • registration of commercial vehicles as a consequence of this, the constant increase of: • • road traffic congestion road traffic accidents fatalities and injuries the number of heavy vehicles involved in fatalities the EU legislator has decided in 1969 to regulate the professional drivers’ activities for the very first time. Regulation (EEC) n° 543/69, Official Journal L 77, page 49 (see http: //europa. eu. int/eur-lex/en/index. htm)

This Regulation aimed mainly at: • limiting driving time allowed by day and by This Regulation aimed mainly at: • limiting driving time allowed by day and by week • obliging professional drivers to record their activities through a recording equipment called “tachograph” or, alternatively, to use a kind of booklet First generation of recording equipment In the EU

In the meantime, the EU signed in 1970 under the auspices of the United In the meantime, the EU signed in 1970 under the auspices of the United Nations an agreement called AETR extending the use of the recording equipment to the European but non EU Members (former Eastern countries, former Soviet republics, Balkan countries, etc…) For EU drivers, the use of recording equipment became mandatory including outside the EU whilst for non EU AETR drivers, the use of recording equipment became mandatory for international journeys only The AETR agreement foresees that each change of the recording equipment decided by the EU has to be implemented at AETR level so that each generation of recording equipment, as presented hereinafter, has also been the one used at AETR level

This Regulation changed considerably the drivers’ behaviour But the recording equipment was not yet This Regulation changed considerably the drivers’ behaviour But the recording equipment was not yet mandatory in the sense that booklets could be used instead Therefore, to avoid any distortion of competition between transport operators, the EU legislator decided to amend the 1969 Regulation in 1985 and to introduce a recording equipment on a mandatorily basis for every professional driver Except for very few exceptions Regulation (EEC) n° 3821/85, Official Journal L 370, page 8 See http: //eur-lex. europa. eu/Lex. Uri. Serv. do? uri=CONSLEG: 1985 R 3821: 20070411: EN: PDF

This new Regulation: • was much more demanding with drivers (in terms of driving, This new Regulation: • was much more demanding with drivers (in terms of driving, working, availability and rest times) • increased the number of data collected by the tachograph through the charts used to record data (speed, time, distances, names of drivers/ co-drivers, locations, vehicle registration numbers, etc… have to be recorded and stored) • introduced new obligations for transport operators (in terms of breakdown or faulty operation of their tachograph) • introduced more stringent requirements for the repair workshops to ensure a proper calibration of these recording equipments

Over the time, the recording equipment evolved and from mechanical became electronic First generation Over the time, the recording equipment evolved and from mechanical became electronic First generation Second generation

But both generations are anyway working with paper discs But both generations are anyway working with paper discs

Nevertheless, it became rapidly clear that analogue tachographs were tampered (paper discs not used, Nevertheless, it became rapidly clear that analogue tachographs were tampered (paper discs not used, destroyed, withdrawn during journeys, parameters mechanically or electromagnetically altered, etc…). Whereas experience has shown that the economic pressures and competition in road transport have led some drivers employed by road haulage companies to flout certain rules, particularly those concerning the driving and rest times laid down in Council Regulation (EEC) n° 3820/85 of 20 December 1985 on the harmonisation of certain social legislation relating to road transport; Whereas blatant infringements and fraud present a road safety hazard and are unacceptable for reasons of competition for the individual driver who does respect the rules; […] Whereas to put an end to the most common abuses of the present system, it is therefore necessary to introduce new advanced equipment […]; Whereas the total security of the system and its components is essential if recording equipment is to function efficiently; Recitals 2, 3, 6 and 7 of Regulation (EC) n° 2135/98

The EU legislator decided therefore to introduce a new kind of recording equipment Encryption The EU legislator decided therefore to introduce a new kind of recording equipment Encryption of data

In short: Regulation (EEC) n° 543/69 Regulation (EEC) n° 3821/85 Regulation (EC) n° 2135/98 In short: Regulation (EEC) n° 543/69 Regulation (EEC) n° 3821/85 Regulation (EC) n° 2135/98 Commission Regulation …. 2 nd generation of digital tachograph 2011 in the EU system

1) The legal framework 1 -1: EU rules and their evolution 1 -2: AETR 1) The legal framework 1 -1: EU rules and their evolution 1 -2: AETR rules 1 -3: Practicalities 1 -4: Consequences of not meeting the AETR deadlines

Persons and goods are transported everywhere in Europe To cover these situations, an international Persons and goods are transported everywhere in Europe To cover these situations, an international agreement has been signed under the auspices of the United Nations on 1 July 1970, known under the acronym AETR. “European Agreement concerning the Work of Crews of Vehicles engaged in International Road Transport” See http: //www. unece. org/trans/main/sc 1 doc_2004. html

Legislative texts applicable at EU and AETR level: EU Regulation (EC) n° 561/2006 AETR Legislative texts applicable at EU and AETR level: EU Regulation (EC) n° 561/2006 AETR Drivers’ Hours’ rules Regulation (EEC) n° 3821/85 Tachograph rules Annex to the AETR Annex 1 B to Regulation (EEC) Appendix 1 B to the AETR n° 3821/85 Digital tachograph and tachograph cards technical specifications

At AETR level For the core of the agreement… unanimity is required for any At AETR level For the core of the agreement… unanimity is required for any amendment to be adopted

At AETR level The new Article 22 bis of the AETR states for the At AETR level The new Article 22 bis of the AETR states for the technical specifications that: “Article 22 bis - Procedure for the amendment of Appendix 1 B 1. Appendix 1 B of the Annex to the present Agreement shall be amended according to the procedure defined in the present article. 2. Any amendment proposal to the introductory articles of Appendix 1 B shall be adopted by the Working Party on Road Transport of the Economic Commission for Europe by a majority of the Contracting Parties present and voting. Any amendment thus adopted will be transmitted by the secretariat of the Working Party to the Secretary-General for notification to all Contracting Parties. It shall enter into force three months after the date of notification to Contracting Parties.

At AETR level 3. Appendix 1 B, adapted for the present Agreement from Annex At AETR level 3. Appendix 1 B, adapted for the present Agreement from Annex IB of Regulation (EEC) 3821/85 as cited in article 10 of the present Agreement, depending directly on evolutions introduced into this Annex by the European Union, any amendment made to this Annex shall be applicable to Appendix 1 B under the following conditions: - the secretariat of the Working Party on Road Transport of the Economic Commission for Europe will officially inform the competent authorities of all Contracting Parties of the publication in the Official Journal of the European Communities of the amendments introduced to Annex IB of the Community Regulation and at the same time will communicate this information to the Secretary-General accompanied by a copy of the relevant texts. - these amendments shall enter directly into force for Appendix 1 B three months after the date of communication to Contracting Parties of the information. (…)

At AETR level In conclusion: conclusion AETR agreement Annex to the AETR Regulation (EC) At AETR level In conclusion: conclusion AETR agreement Annex to the AETR Regulation (EC) n° 561/2006 unanimity Regulation (EEC) n° 3821/85 unanimity Annex 1 B / 3821/85 Appendix 1 B Majority Sub-appendices Appendices / 3821/85 of those present and voting Automatically adopted at UNECE level once adopted at EU level

When do non EU-AETR countries have to introduce the digital tachograph system? When do non EU-AETR countries have to introduce the digital tachograph system?

“Article 13 - Transitional provisions 1. All the new provisions of the present Agreement, “Article 13 - Transitional provisions 1. All the new provisions of the present Agreement, including its Annex and Appendices 1 B and 2, relating to the introduction of a digital control device, shall become mandatory for countries which are Contracting Parties to this Agreement at latest four years after the date of entry into force of the relevant amendments resulting from the procedure specified in article 21. In consequence, all vehicles covered by this Agreement, put into service for the first time after the expiry of this period, shall be equipped with a control device conforming to these new requirements. (…) Date of adoption of these amendments: 16 June 2006 Date of entry into force in the non EU-AETR countries: 16 June 2010

“Article 13 - Transitional provisions 2. (a) The Contracting Parties shall take the necessary “Article 13 - Transitional provisions 2. (a) The Contracting Parties shall take the necessary steps to be able to issue the driver cards referred to in the Annex to the present Agreement, as amended, at latest three months before the expiry of the four-year deadline referred to in paragraph 1. This minimum period of three months shall also be complied with in the event of the implementation by a Contracting Party of the provisions relating to the digital control device in conformity with Appendix 1 B to this Annex before the expiry of the four-year deadline. (…) Deadline for the introduction of the digital tachograph in the non EU-AETR countries = 16 June 2010 Deadline to issue tachograph cards = 16 March 2010

What are the transitional measures foreseen in between today and the deadlines by which What are the transitional measures foreseen in between today and the deadlines by which non EU-AETR countries have to introduce the digital tachograph system on their territory?

Article 14 1. Pursuant to article 13, paragraph 2 (b) of the Agreement, drivers Article 14 1. Pursuant to article 13, paragraph 2 (b) of the Agreement, drivers who are driving a vehicle registered in a Contracting Party and to whom the competent authorities have not yet been able to issue the driver cards and who, during the transitional period referred to in paragraph 1 of this article, drive in international traffic with a vehicle fitted with a digital control device in accordance with Appendix 1 B to the Annex, must be able to produce, whenever an inspecting officer so requests, the printouts and/or the record sheets for the current week and, in any event, the printout and/or record sheet for the last day on which he drove during the previous week. If a driver has his normal residence in a non EU-AETR country where cards are not available and that he has to drive a vehicle fitted with a digital tachograph he can lawfully do it as long as that he can produce printouts

BUT printouts are of some use only if: 1. the digital tachograph is activated BUT printouts are of some use only if: 1. the digital tachograph is activated 2. the digital tachograph is properly calibrated WHILST both activation and calibration are operations requiring the use of a workshop card … which in the present situation is not available since this Article addresses cases where: - a driver is living in a country where cards are not available but where he has to drive a vehicle fitted with a digital tachograph

See printouts See printouts

1) The legal framework 1 -1: EU rules and their evolution 1 -2: AETR 1) The legal framework 1 -1: EU rules and their evolution 1 -2: AETR rules 1 -3: Practicalities 1 -4: Consequences of not meeting the AETR deadlines

Practical approach proposed (see ECE/TRANS/SC. 1/2006/8) Practical approach proposed (see ECE/TRANS/SC. 1/2006/8)

In practise (1): - vehicle manufacturers are supposed to NOT deliver vehicles with inactivated In practise (1): - vehicle manufacturers are supposed to NOT deliver vehicles with inactivated digital tachographs Would they comply with this requirement, digital tachographs should at least be ready to record (inaccurate? ) drivers’ activities For various reasons, they often do They have been duly informed to do some special efforts towards countries where cards are not yet available

In practise (2): - Even if activated, digital tachographs need to be calibrated so In practise (2): - Even if activated, digital tachographs need to be calibrated so as, among others, to measure speed and distances accurately - Calibration, like activation, requires the use of a workshop card - Proposal: tolerate that the first calibration (and activation ? ) is (are) undertaken during the first journey to or through a country where approved workshops have been issued with workshop cards - Idem in case of tachograph breakdown

Expected place for the (activation and) calibration to take place Expected place for the (activation and) calibration to take place

Unexpected place for the (activation and) calibration to take place Unexpected place for the (activation and) calibration to take place

1) The legal framework 1 -1: EU rules and their evolution 1 -2: AETR 1) The legal framework 1 -1: EU rules and their evolution 1 -2: AETR rules 1 -3: Practicalities 1 -4: Consequences of not meeting the AETR deadlines

The two main problems are as follows: 1) Transport operators would use illegal recording The two main problems are as follows: 1) Transport operators would use illegal recording equipments Data not available for enforcement purposes Drivers not controllable Threat for road safety and fair competition throughout Europe Prohibition of their vehicles after 16 March/16 June 2010 in the EU/EEA countries?

2) Data inaccessible for freight and fleet management Data potentially stored in the tachograph 2) Data inaccessible for freight and fleet management Data potentially stored in the tachograph internal memory for one year Cannot be downloaded without company cards Printouts would produce anonymous data if any Potential overall management problems for transport companies

1) The legal framework 2) Implementing the digital tachograph system: the logical steps to 1) The legal framework 2) Implementing the digital tachograph system: the logical steps to follow 3) Which support can the AETR countries benefit from?

2) Implementing the digital tachograph system: the logical steps to follow 2 -1 : 2) Implementing the digital tachograph system: the logical steps to follow 2 -1 : Issuing cards 2 -2: Approving and auditing workshops 2 -3: Enforcing the use of the digital tachograph system

2) Implementing the digital tachograph system: the logical steps to follow 2 -1 : 2) Implementing the digital tachograph system: the logical steps to follow 2 -1 : Issuing cards 2 -2: Approving and auditing workshops 2 -3: Enforcing the use of the digital tachograph system

Card issuing By Armand BIBERICH (SNCT – Luxembourg) Birgit SÄÄV (STA – Sweden) Marja Card issuing By Armand BIBERICH (SNCT – Luxembourg) Birgit SÄÄV (STA – Sweden) Marja VAN DER WELLE (Vehicle Inspectorates – Netherlands)

Legal bases for issuing cards: - Council Regulation (EEC) n° 3821/85 of 20 December Legal bases for issuing cards: - Council Regulation (EEC) n° 3821/85 of 20 December 1985 on recording equipment in road transport as amended by Council Regulation (EC) n° 2135/98 of 24 September 1998 - Commission Regulation (EC) n° 1360/2002 of 13 June 2002 adapting for the seventh time to technical progress Council Regulation (EEC) n° 3821/85 on recording equipment in road transport commonly called Annex IB - AETR

But: Wh at happ ens in b e tween? ? But: Wh at happ ens in b e tween? ?

How may a Digital Tachograph card issuing system be implemented? The implementation of a How may a Digital Tachograph card issuing system be implemented? The implementation of a Card issuing system is a multi-step process ! Its caracteristics are as follows: 1) Some steps are unique processes 2) Other steps have to be repeated occasionally on a regular basis 3) Finally, some steps have to be repeated for every card issued

The aim of this presentation is threefold: - to give an overview about the The aim of this presentation is threefold: - to give an overview about the process steps involved to set up a Digital Tachograph Card Issuing System, - to indicate their chronological order and their frequency - and to show the responsibility of the actors involved

1 st Step: Implementing Legislation Action Creation and introduction of international legislation. Transpose international 1 st Step: Implementing Legislation Action Creation and introduction of international legislation. Transpose international legislation including identification of the Country’s Responsible Authority for card issuing (CRA = MSA in EU-MS). Informing the EC –AETR accordingly and designating the competent persons. *) Unless political circumstances cause changes in legislation Responsible Frequency EC & AETR Unique *) Country’s competent authorities Unique *) CRA (MSA) Unique *)

1 st Step: Implementing Legislation 1 st Step: Implementing Legislation

2 nd Step: Designation of Key players Action Responsible Appointment of competent laboratory acting 2 nd Step: Designation of Key players Action Responsible Appointment of competent laboratory acting as European Root Certification Authority (ERCA). EC Appointment of the organization in charge of the practical aspects of card issuing (CIA). It is not excluded that the CRA (MSA) takes the role of the CIA. CRA (MSA) *) Eventually within the term of the contract of the two contracting parties Frequency Unique *)

2 nd Step: Designation of Key players 2 nd Step: Designation of Key players

3 rd Step: Implementing Card issuing structure and defining security policy Action Responsible Frequency 3 rd Step: Implementing Card issuing structure and defining security policy Action Responsible Frequency Defining ERCA Security policy. JRC/ERCA Unique *) Drafting country’s national Certificate Authority policy to be approved against the ERCA Security policy. CRA/MSA JRC Unique **) CIA Unique *) MSA/CIA Unique *) Designates manufacturer of the raw tachograph cards. In general, this step is subject to a tendering procedure. Appoint a Card personalizer (CP) and a Country Certification Authority (CCA) within or outside the MSA (tendering procedure) Implementing the Card issuing structure in CIA, e. g. : Eventually within the term of the contract of the two contracting parties **) Subject to a periodical revision *)

3 rd Step: Implementing Card issuing structure and defining security policy Action Responsible Frequency 3 rd Step: Implementing Card issuing structure and defining security policy Action Responsible Frequency Implementing the Card issuing structure in CIA, e. g. : -Setting up a frontdesk and a card distributing system, -Implementing working procedures (See Best Practice Guidelines issued by MIDT), -Connect to national driving licences database and create tachograph card database, -Connect to the tachograph card databases of the participating countries (e. g. TACHONET). *) Eventually within the term of the contract of the two contracting parties CIA Unique *)

3 rd Step: Implementing Card issuing structure and defining security policy 3 rd Step: Implementing Card issuing structure and defining security policy

4 th Step: Type approval of tachograph cards Action Arrange for functional and security 4 th Step: Type approval of tachograph cards Action Arrange for functional and security testing of the card model. Execute functional tests according to the legislation and issue functional certificate. Execute security tests according to the legislation and issue security certificate. Execute interoperability tests according to the legislation and issue interoperability certificate. Issues type approval certificate. *) For a given technical version of the card model Responsible Frequency Card manuf. Unique *) Laboratory appointed Unique *) ITSEC Body Unique *) JRC Unique *) National type Unique *) approv. body

4 th Step: Type approval of tachograph cards 4 th Step: Type approval of tachograph cards

5 th Step: Issuing and signing country’s national certificate Action Responsible Frequency Issuing of 5 th Step: Issuing and signing country’s national certificate Action Responsible Frequency Issuing of the country’s national certificate. Country Certification Authority Biennial Signing country’s national certificate JRC/ERCA Biennial

5 th Step: Issuing and signing country’s national certificate 5 th Step: Issuing and signing country’s national certificate

6 th Step: Start issuing tachograph cards Action Responsible Frequency Application validation (see also 6 th Step: Start issuing tachograph cards Action Responsible Frequency Application validation (see also Best Practice Guidelines issued by MIDT). CIA Every card Identify the card holder CIA Every card Ensure uniqueness of every driver card CIA Every card Produce card certificate CCA Every card Produce and personalize cards CIA / CP Every card Distribute and hand over cards CIA applicant Every card Revok card certificate *) lost, stolen, malfunctioning, confiscated etc. CIA Every card being invalidated *)

6 th Step: Start issuing tachograph cards 6 th Step: Start issuing tachograph cards

2) Implementing the digital tachograph system: the logical steps to follow 2 -1 : 2) Implementing the digital tachograph system: the logical steps to follow 2 -1 : Issuing cards 2 -2: Approving and auditing workshops 2 -3: Enforcing the use of the digital tachograph system

Approval of workshops By Neil BARLOW (VOSA – UK) Approval of workshops By Neil BARLOW (VOSA – UK)

Content • Tachograph Scheme Purpose • Workshop Approval Procedures • Workshop Technician Authorisation • Content • Tachograph Scheme Purpose • Workshop Approval Procedures • Workshop Technician Authorisation • Workshop Equipment • Workshop Card Issuing • Workshop Audit • Workshop Discipline • Record of Workshop Information

Purpose of the Tachograph Scheme • Ensure Infrastructure in place to enable tachographs to Purpose of the Tachograph Scheme • Ensure Infrastructure in place to enable tachographs to be installed and accurately maintained in vehicles • Ensure correct issue and secure use of workshop smart cards • Ensure correct inspection and accurate calibration of tachographs in accordance with AETR • Monitor performance of workshops

Workshop Approval Procedures 1. 2. 3. 4. 5. 6. 7. Approval process Facilities and Workshop Approval Procedures 1. 2. 3. 4. 5. 6. 7. Approval process Facilities and equipment requirements Security requirements Technician training standards Inspection/Calibration procedures Disciplinary procedures Funding

Workshop Approval Procedure • Application form 1. 2. 3. 4. 5. 6. Site plan Workshop Approval Procedure • Application form 1. 2. 3. 4. 5. 6. Site plan (safe, inspection pit, rollers. . etc. . ) Evidence of permission to modify/use the site by owner Sound financial standing References Good repute: declaration of non-conviction Evidence to show technical support, training, equipment and periodic inspection of equipment.

Workshop Approval Procedure (cont. ) • • Site visit to discuss plan • Does Workshop Approval Procedure (cont. ) • • Site visit to discuss plan • Does it meet the requirements of the manual? In order to gain approval: • Site completed in accordance with plans • Trained technician • Quality Control system in place

Facilities and Equipment Building containing: • Reception • Secure safe for storage of cards Facilities and Equipment Building containing: • Reception • Secure safe for storage of cards • Calibration Bay (contains equipment for determining “W” and “L”. e. g. rollers) • Inspection pit • Separate and secure workshop adjacent to the calibration bay • External 20 m track (as described in the ATCM)

Required Equipment • • Roller test rig (including Roller Brake Test conversions) Programmer / Required Equipment • • Roller test rig (including Roller Brake Test conversions) Programmer / Pulse counter Downloading equipment Additional equipment • Chart reader • Portable drive unit • PC and software

Approve Training Options: Train internally, contract it out, or have 3 rd party training Approve Training Options: Train internally, contract it out, or have 3 rd party training approved by and audited by government body e. g. Course Content agreed with VOSA Examination at the end VOSA Approved Training Organisation Training Facilities Assessments of course delivery by VOSA Co-operative arrangements for regular reviews of training VOSA notified by Training Organisation when a technician has been trained.

 • Approve Technicians • Nominated Technicians must : • Be of Good Repute • Approve Technicians • Nominated Technicians must : • Be of Good Repute • Provide a signed declaration of suitability • Have appropriate skills and technical background • Have a current tachograph training certificate – renewed every 3 years

Workshop Card Issue • • • Controlled issue, due to security risks associated with Workshop Card Issue • • • Controlled issue, due to security risks associated with the card. PIN protected PIN issued to home address of the technician Workshop card issued to the technician’s work address Card to be stored securely in a safe overnight Slam box storage available for card during the day

Workshop Quality Control/Internal Audit • • • Designated quality manager Routine Quality Control Checks Workshop Quality Control/Internal Audit • • • Designated quality manager Routine Quality Control Checks Routine Audit Checks Ensuring secure use of smart cards Ensuring staff remain properly trained

Workshop Annual Audit • • Government examiner will visit the site annually Check for Workshop Annual Audit • • Government examiner will visit the site annually Check for record of plaques issued Record of tampering Seals, pliers, workshop card etc…securely stored Notices displayed Technicians are up to date with training Equipment has been calibrated

Workshop Disciplinary Procedures • • • Inability to calibrate tachographs Fraud or deliberate incorrect Workshop Disciplinary Procedures • • • Inability to calibrate tachographs Fraud or deliberate incorrect calibration of tachographs If bribes accepted by technicians Found guilty of a violent/intimidating crime Failure to keep suitable records and comply with the security requirements of the ATCM Calibrations performed by unauthorised staff

Workshop Disciplinary Procedures Options: • • • Advice A formal warning Letter of Contemplated Workshop Disciplinary Procedures Options: • • • Advice A formal warning Letter of Contemplated Withdrawal Additional Training Disqualification Suspension

Record of Workshop Information A Database Containing: • • Centre address Nominated technicians Designated Record of Workshop Information A Database Containing: • • Centre address Nominated technicians Designated site manager Seal number for the site-provided to European Commission periodically Workshop card numbers Annual reports completed by Traffic Examiners Copies of communication with the workshop

Funding • Funding regimes need to support scheme structure: e. g. • State owned Funding • Funding regimes need to support scheme structure: e. g. • State owned • Private • Sub-contracted

2) Implementing the digital tachograph system: the logical steps to follow 2 -1 : 2) Implementing the digital tachograph system: the logical steps to follow 2 -1 : Issuing cards 2 -2: Approving and auditing workshops 2 -3: Enforcing the use of the digital tachograph system

Enforcement By Hans DRIJER (Vehicle Inspectorates – Netherlands) Enforcement By Hans DRIJER (Vehicle Inspectorates – Netherlands)

Enforcement With analogue tachographs Enforcement With analogue tachographs

Are recorded Speed Distance Mode of work Time Are recorded Speed Distance Mode of work Time

Drivers name Start location End location Dates Vehicle registration Odometer readings Drivers name Start location End location Dates Vehicle registration Odometer readings

Manipulations can be detected (1) Odometer Distance is insufficient to match geographical locations Analogue Manipulations can be detected (1) Odometer Distance is insufficient to match geographical locations Analogue Distance Trace

Manipulations can be detected (2) Distance from know highway feature e. g. peage, is Manipulations can be detected (2) Distance from know highway feature e. g. peage, is insufficient to reach check site Analogue Distance Trace

Analysis software can also be used one data are scanned (1) Digital Distance Trace Analysis software can also be used one data are scanned (1) Digital Distance Trace

Analysis software can also be used one data are scanned (2) Distance from know Analysis software can also be used one data are scanned (2) Distance from know highway feature e. g. peage, is insufficient to reach check site Digital Distance Trace

Enforcement With digital tachographs Enforcement With digital tachographs

Data can be downloaded by control officers if issued with control cards Connector Cable Data can be downloaded by control officers if issued with control cards Connector Cable Control card

Alternative for the control officers to get access to the recording equipment’s and card’s Alternative for the control officers to get access to the recording equipment’s and card’s data : printouts 6 types of print-outs, which can be selected through the recording equipment : • 2 relate to the drivers’ activities: one comes from the recording equipment, the other one from the driver card; • 2 relate to the events and faults: one from the recording equipment, the other one from the driver card; • 1 concerns the technical data (vehicle, recording equipment, etc…); • 1 concerns the over speeding.

Data analysis Data analysis

Control officers need therefore to know with the digital tachograph at least as much Control officers need therefore to know with the digital tachograph at least as much as they know with the analogue tachograph: - driver’s name - vehicle registration number - start and end of the journey - time - speed - distance - odometer - drivers’ activities

If the digital tachograph is activated and calibrated, control officers can at least base If the digital tachograph is activated and calibrated, control officers can at least base their checks on print-outs Used without driver cards, digital tachographs produce nevertheless anonymous print-outs which can easily be used to defeat the system Transitional measures (i. e. use of digital tachographs without driver cards) should therefore be implemented for a limited period of time

See examples of print-outs See examples of print-outs

Control officers also need to check the validity of the driver card produced by Control officers also need to check the validity of the driver card produced by the driver is any The driver may have flouted the rules and be using a non-valid card (previously declared lost or stolen for example) At EU-EEA level, exchange of data between card issuing authorities through TACHOnet

TACHOnet Business Actors • • Clerks working for National Card Issuing Authorities (CIA) Control TACHOnet Business Actors • • Clerks working for National Card Issuing Authorities (CIA) Control officers working for National Enforcement Authorities Clerk @ CIA Applies for a card, asks for exchange, declare card status modification Issues, Checks, Modifies Owns & uses TACHOnet XML Messaging Checks, System Modifies Controls during road checks Control officer Hans DRIJER Truck driver

At enforcement level, what is needed for your control officers is them: - to At enforcement level, what is needed for your control officers is them: - to be trained - to be issued with control cards - to be equipped - to have access to drivers’ and workshops’ cards data

1) The legal framework 2) Implementing the digital tachograph system: the logical steps to 1) The legal framework 2) Implementing the digital tachograph system: the logical steps to follow 3) Which support can the AETR countries benefit from?

3) Which support can the AETR countries benefit from? 3 -1: UNECE-AETR Secretariat and 3) Which support can the AETR countries benefit from? 3 -1: UNECE-AETR Secretariat and ad hoc working group 3 -2: European Commission’s TAIEX workshops 3 -3: CORTE-MIDT meetings and help desks

3 -1: UNECE-AETR Secretariat and ad hoc working group 3 -2: European Commission’s TAIEX 3 -1: UNECE-AETR Secretariat and ad hoc working group 3 -2: European Commission’s TAIEX workshops

3 -3: CORTE-MIDT meetings and help desks 3 -3: CORTE-MIDT meetings and help desks

Project management European Commission Secretariat Dedicated web site Dedicated Help desk Plenary CINC ENC Project management European Commission Secretariat Dedicated web site Dedicated Help desk Plenary CINC ENC IPC Birgit SÄÄV (S) Armand BIBERICH (L) Marja VAN DER WEL (NL) Hans DRIJER (NL) Frank DAVIDSEN (DK) Joaquin DEL MORAL (SP) Neil BARLOW (UK) Ingrid LUTNAES (NOR) Christina VELINOVA (BG) Thierry GRANTURCO

Thank you for your attention Thank you for your attention