WINLine ACC 2 Basics Seminar Voucher

® WINLine ACC 2 Basics Seminar

Voucher Levels Products Sales Reps Customer Payment Terms Offers 2007

Voucher Levels Products Sales Reps Customer Payment Terms Offer Order 2007 Unfilled Order List

Voucher Levels Products Sales Reps Customer Payment Terms Stock update Offer Order Delivery Note 2007 Unfilled Order List

Voucher Levels Products Sales Reps Customer Payment Terms Stock Update Offer Order Delivery Note Invoice ACC 1 Sales statistics 2007 Unfilled Order List Customer & Commissions Product update calculation

Source of relevant data 2007

Product Search • Entry of Product Number • Search for Product Number or product description with F 9 (open Match Code) • Search for alternatives with Match Code by: Product name Long Text 1 and 2 EAN code (bar code) Alternate product numbers 1 and 2 Required: Activate in ACC 2 Parameters Note: When the „Match Code after input“ checkbox is activated in the ACC 2 parameters, the Match Code is also activated after pressing ENTER. (Barcode readers!) 2007

Save, Calculate, Print • After confirmation with OK, a voucher can be saved, calculated or printed. Ø Save The voucher is saved for later processing, no data is written rewritten Ø Calculate The voucher is completely calculated, but can be printed at a later point in time. Ø Print The voucher is completely calculated and immediately printed (you can of course still print copies later). 2007

Print Vouchers • The following actions can be set when printing a voucher: Ø Changing of voucher number Ø Changing of voucher date Ø Print of following levels (with status A) Ø Printer repeats (with change of printer) Printing of following levels and print copies is dependent on settings in the Voucher Type. 2007

Price Definition 2007

Price Heirarchy 2007

Pricing Calculation Example 2007

Methods of Price Setting • In addition to price list number, customer category or customer-specific price, the price is also dependent on: Ø From Quantity (for quantity graduated pricing schemes) Ø Date from – to (for reduced price periods) • When a particular price entry is used when entering a voucher, the following values can be used from the price list entry: Ø Discount 1 and 2 (or other discount lines) Ø Commission code (for sales rep comm. calculation) Ø Substitute product number and description (for print out) Ø Voucher totals discount lock 2007

Saving of Changed Prices • Modified or newly created prices during voucher entry can be optionally saved to the current price list. • The following options are possible: Ø Ø Never change account-specific prices Always change account-specific prices Create all prices as general prices These parameter settings can be pre-defined in the ACC 2 Parameters as well as in the Voucher Type. 2007

General Purchase and Sales Prices The General Sales Price is only copied into the standard price list (this can be defined in the ACC 2 Parameters) during entry as a general price. It is not used in any other way in any program function. • The General Purchase Price is used for • • • Initial calculation of COGS Inventory value calculation Gross profit calculation (if defined in this way) Sales rep comm. calculation (ACC 2 Parameter setting) Inventory bookkeeping (when the purchase price is assigned as basis price in the applied inventory posting type) • And is copied to the standard price list as the General Sales Price. 2007

Last and Lowest Purchase Price • The last and lowest purchase prices can be • Directly entered manually, • Automatically updated when entering a purchase voucher, when activated in the voucher type, • Automatically updated during an inventory addition posting, when activated accordingly in the inventory posting type. • These prices are used • In calculation of gross profit (this can be pre-defined in the ACC 2 Parameters and also per product) • In the inventory values calculation (Inventory level list, Inventory Level List – Per Date). 2007

Last and Lowest Purchase Price • In the ACC 2 Parameters you can also set up whether the last and lowest purchase prices are saved back to price data • With line rebates deducted • With voucher totals rebates deducted • With discounts deducted 2007

Cost of Goods Price • Is calculated • At the first set up of a product when the General Purchase Price is entered (this price is adopted as provisional cost of goods price) • During an inventory addition posting the price is recalculated. • The cost of goods price is used • For gross profit calculation (pre-defined in the ACC 2 Parameters or per product) • Inventory values calculation (inventory level lists) • Inventory bookkeeping (when defined as such in the inventory posting type) • Physical count inventory • Sales rep calculation (setting in the ACC 2 Parameters) • Voucher entry (linked to price list – 1) 2007

Discounts • There are 2 line discounts • Assigned in the discount lines • Override with price list (other discount percentage, other discount line) • There is 1 voucher total discount • Assigned to customer account (surcharge/discount) • By means of the product category, a voucher total discount lock can be set up for particular products • By means of the price list, a voucher total discount lock can be applied for a product when using a particular price list entry. 2007

Discounts by means of Price Lists Assignment in Base Info: Result during processing: 2007

Voucher Total Discounts 2007

Discount Lines 2007

Texts • 3 Variations Ø Texts can be assigned directly to a product and will be automatically applied when product is entered. Ø An already created text can be called up also using Type 2 Macro in the voucher middle section. Ø Using Type 3, a text for one-time use can be entered. • The texts can be edited again in the Detail Info tab area. 2007

Macros • Macros („Calculating text blocks") can assemble individual products, text blocks and macros together to a “set“. • Macros function only for automatic loading of data; sales statistics, inventory values, etc. are managed on a separate basis. • There is no total price • Solely the quantities can be derived from one another. • Position numbers can be assigned. • Macros are called up with Type 2. 2007

Voucher End Macro Example • If a macro is assigned as a voucher end macro in the voucher type, products and text blocks can be defined for automatic insertion at the end of a voucher. Calculations can also be automatically performed using the assigned product category settings (voucher formula). 2007

Total amounts and Sub-totals • Total amount is called up with Type 4 (=storage is emptied) • Sub-total is called up with Type 5 (=storage is maintained) Total amount Sub-total Last total (i. e. , both are possible) 2007

Type Credit • A value-based credit note amount can be entered in a voucher with Type 6 – Credit. • A revenue account must be manually entered for a credit. 2007

Empty Line / Page Break • An empty line for spacing can be inserted in a voucher with Type 7 – Empty Line. • A page break can be applied when printing a voucher with Type 8 – Page break. 2007

Summary of Types • There are 8 types of entry lines Ø Type Ø Type 1 2 3 4 5 6 7 8 – – – – Product Macros (Macros + Text blocks) Texts (user-defined texts) Total amount Sub-total Credit Empty Line Page break 2007

Voucher Sorting • Voucher Type setting steers the sorting criteria for the voucher: Ø Warehouse location (Product Base Info / Text tab area / Location field) Ø Product number • After entering product line, press the SORT button. • If a voucher is sorted, all text lines and sub-totals are discarded since no links between text lines and product lines exist in the voucher. 2007

Position numbers • Assignment per middle section line is possible (also for texts) • Up to 5 position levels (1. 1. 1) • Can be assigned in a macro as well • Using the voucher type, it is possible to suppress print out after a certain position level. • Each position level can be represented with a different formatting (=Form Modification (PDF)). 2007

Voucher Printing • The number of voucher copies can be pre-set per voucher level in AR/AP Account Base Info. • A certain voucher form can be applied using a PDF file. • If there is for example a P 02 W 44 XX, it will be automatically printed after an invoice (e. g. , payment form) • In addition, it is possible to suggest more than one form using the Replace Form function in WINLine Start. 2007

Accompanying Forms Print Out • In the Voucher Type you can define accompanying forms per voucher level: • Voucher forms • Product forms Using the Properties in Product Base Info, you can steer the number of product forms: • Per product • Per Item • Per Unit of Measure (U/M) 2007

Gross Profit Calculation • The minimum and plan gross profit values are defined in the ACC 2 Parameters. • The sales rep settings can still override the minimum and plan GP values. • Whether gross profit is checked and whether a warning or lock is issued can be defined in the product category. • The calculation basis for gross profit can be defined in the ACC 2 Parameters. This can also be overridden on a product-oriented basis. 2007

Credit Limit • Definition of Credit Lock and Warning amount in AR/AP Account Base Info (ACC 1 tab area). • The credit check is based on the account balance and any existing posting batches. • You can define in the Voucher Type which voucher levels are applicable for credit limit checks. • In addition, you can also set up in the Voucher Type whether not yet invoiced delivery notes should also be considered. • Independent of the credit limit check, you can also define a general warning and locking text in AR/AP Account Base Info (ACC 1 tab area). 2007

Conversion of Offer to Order • Loading of offer serial number in the order voucher level. • When option “Order Levels Change“ is activated in the Voucher Type, product scheduling lines are written commencing from the order voucher level onwards. • The offer is preserved after conversion! 2007

Delivery Date • Entry a delivery date in the voucher header section • Can be edited per product line • The product scheduling (disposition) proceeds based on the delivery date. • By activating option “Shortfall of available quantity“ in the Voucher Type settings, you can define whether the entered quantity will be available on the specified delivery date. 2007

History Button • Display of Delivery History • Optional selection range restrictions: Ø Customer Ø Product Ø Date Ø Number of previous deliveries Ø. . . • By activating the Selection checkbox, the lines are automatically adopted in the new order. 2007

Conversion of Order to Delivery Note • Load the order number in the Delivery Note voucher level • The inventory is updated with cost of goods price when the delivery note is printed. The cost of goods price can be modified in the Detail Info tab area (this also available from the Offer voucher level onwards). • Settings in the Voucher Type: • Definition of whether and which inventory posting should take place. • Whether an inventory level shortfall is allowed or not (excepting non-stockable products) • Whether the available quantity should be checked or not. 2007

Conversion from Delivery Note to Invoice • Loading of delivery note serial number in the Invoice voucher level. • What happens? Ø ACC 1 posting will be created (incl. COST) Ø Commission calculation is performed Ø Statistics Ø Customer and inventory update 2007

ACC 1 Posting • Revenue account and taxing info is defined for the product but can be overridden by AR/AP Account or Voucher Type settings. 2007

ACC 1 Posting settings in Voucher Type • The applicable posting type (PO, SI, PI, no posting) is defined in the voucher type. • The invoice number is used as voucher number. This can be overridden with the voucher type, however. • A posting text of IN + Invoice Number is transferred by default. The name of the AR/AP account can be transferred instead with #NAM (useful for occasional customers). • Debit and Credit accounts are the AR/AP account and the revenue account. Both can be overridden in the voucher type. 2007

ACC 1 Posting settings in Voucher Type • If a COGS account or Inventory Changes account is defined, a COGS or inventory change posting is created for ACC 1, when the Stock Posting field value is set to Execute in Product Base Info. • A default Open Invoice text of IN + Invoice Number is transferred to ACC 1. Alternatively, you can transfer the contents of an Additional Field from the AR/AP account plus a remark (this can also be manually overridden during voucher entry). • By activating the “Opening of Sub-OI“ option in the voucher type, you can set up that a separate open invoice is created for each revenue account used. 2007

Open Invoices • OI are created with posting types (setting of voucher type) SI and PI and transferred to ACC 1. • The due dates are based on the applicable ACC 2 payment terms. • These terms can still be manually edited when the voucher is calculated (Open Invoices tab area) • A separate open invoice can be created per revenue account used when the “Opening of Sub-OI“ option is activated. • The OI text can be preset in the voucher type (Text + Additional Field content from AR/AP account). This can still be overridden manually during voucher entry. 2007

Payment Terms • Payment terms are defined globally in Company Base Info/ Payment Terms • Payment terms are assigned in AR/AP Account Base Info in the ACC 2 tab area. • When vouchers are entered, the assigned payment terms are automatically suggested but can still be manually edited. • Payment terms can be overridden by voucher type settings. • Payment terms are transferred to ACC 1 with the posting batch. • Using the product category, you can omit products from the discount calculation (discount lock). 2007

Payments • When the “Payment allowed“ option is activated in the voucher type, a payment can be entered in the Payment tab area from the order voucher level onwards. • In addition, you can define which payment methods are allowed (also possible in reverse direction – define per payment method, which voucher types are allowed) • When a standard payment method is defined in the voucher type or the “Payment allowed“ option is activated in the payment terms, the Payment tab area is automatically opened in the invoice level. 2007

Payments • A SP or PP is transferred to ACC 1. The applicable cash account from the payment method is used for this purpose. • Can also be retroactively entered with the “Payments“ menu item. 2007

Payments Diagram 2007

COST Postings • Cost centers can be assigned in the voucher type. • Cost objectives can be assigned in AR/AP Account Base Info and overridden with voucher type settings. • The cost objective can also be overridden for each product line with the assigned cost objective in Product Base Info. 2007

COST Postings • Checkbox “Cost Center / Objective check“ You can set up in the ACC 2 Parameters whether the entered cost center and cost objectives for a voucher exist and are valid. • When in addition checkbox “No cost entry without cost objective“ is activated in the COST Parameters, a cost objective must be entered in the voucher line when a cost type is assigned to the revenue account (not an indirect cost type) and a cost center is present. 2007

Foreign Currency • Definition is made in Foreign Currency Base Info • Price or quantity-based calculation is possible • Up to 6 different rates with quantity calculation (definition is made in the ACC 1 Parameters) • Calculation proceeds as follows: Foreign Currency Amount / Unit * Rate • If a currency rate is assigned a From Date validity, it is saved in the FC History. 2007

Using FC / Rates 2007

Using FC / Rates • The price list determines whether a voucher is a foreign currency voucher and which foreign currency is applicable. • A rate (1 to 6) is adopted from the voucher type and the validity date period is searched for within the rate. • When the checkbox is activated for FC in the Add. Info tab area when entering a voucher, the rate is permanently assigned to the voucher and cannot be updated in further voucher levels. 2007

AR/AP Account Invoice Address – Delivery Address • When checkbox “Use alternate billing account“ is activated, the billing address defined in the AR/AP account is loaded. The payment terms applied depend on the settings in the voucher type. 2007

Sales Statistics • Set up in Product Base Info whether Ø No statistics Ø Statistics with individual lines Ø Statistics with totals lines should be recorded. • Set up in Voucher Type whether Ø Statistics should be created Ø Or no statistics. 2007

Turn Over and Gross Profit • Set up in the Voucher Type whether turnover and gross profit should be calculated. • The calculation base for gross profit can be set globally in the ACC 2 Parameters, but can still be overridden per product. • Available parameters for the calculatory base: Ø COGS Ø Last Purchase Price Ø Lowest Purchase Price Ø Last Purchase Price + Delivery costs Ø General Purchase Price 2007

Sales Rep Definition 2007

Sales Rep Commission Accounting • After an invoice is printed, sales rep commissions can be adopted to the sales rep account sheets. • Suggested entries for adoption are (setting in ACC 2 Parameters) Ø All invoices Ø No invoices Ø All invoices that are balanced (reconciled) in ACC 1 • The calculation base for sales rep commission accounting can be (setting in ACC 2 Parameters) Ø Sales Price – COGS Ø Sales Prices – Purchase Price Ø Less Discount Ø Less Cash Discount 2007

Sales Rep Categories • Commission Allocation The calculated commission is allocated to the various sales reps by percent. • Basis Allocation The base for commission calculation is allocated to the various sales reps by percent and each sales rep receives the commission according to the commission code. 2007

Text tab area • Up to 10 voucher header section texts can be assigned here. These can be used in the Voucher Match Code for search purposes. • Definitions are made in ACC 2 Parameters. • Assignment of the 4 voucher header texts (also possible in AR/AP Account Base Info) Ø For printing Ø For Intrastat Ø For Macros • Definition occurs in the Voucher Header Texts menu item. In the voucher type you can define which voucher header texts are available. 2007

Options tab area • Product Ø Product Detail Info Addition, Disposal, Inventory value, Gross Profit, . . . Ø Graphic Display of the product graphic assigned in Product Base Info Ø Product Information Display of Base Info sheet • Preview Product Requirements (Scheduling) Ø Time Line Ø Lists 2007

Options tab area • Line calculation Ø Gross profit by percent and amount Ø Line Discounts and Total discount Ø Surcharge and discount calculation • Voucher calculation Ø Gross profit by percent and amount Ø Total discount Ø Surcharge and discount calculation (from net or gross price) • Price History Display of sales and purchase price trends 2007

Voucher flow • Voucher numbers are incremented within a voucher type, independent of the AR/AP account used. • Voucher serial numbers are incremented within a particular AR/AP account. 2007

Voucher Management • Comprehensive and detailed overview of all existing vouchers • Functions for quick and easy cancellation, copying, printing, etc. of vouchers. 2007

Voucher Print Status Codes • • • N = Do not process M = manual print release A = Automatic print release D = Ready to print (saved and calculated) S = Collective invoice, delivery note L = deleted, cancelled B = Auto voucher (voucher is only saved) * = already printed - = completed Ø N, M, A, S, B can be manually assigned Ø D, L, *, – can only be assigned by the program 2007

Partial Deliveries • Open an order in the Delivery Note voucher level and edit the product quantities. • Setting in AR/AP Account Base Info whether partial deliveries are allowed. • Settings in Voucher Type Ø Adopt texts in partial delivery note? Ø Suppress product lines with 0 quantity Ø Remaining quantity suggestion Difference Available Post off (can be overridden per product line) Suggest 0 quantities 2007

Cancel Voucher • Vouchers can be cancelled or deleted in the following program items: • Vouchers / Telesales Entry • Delete button • Load an invoice: query whether Cancel Yes / No • Voucher Management • Cancel Voucher button • Voucher Conversion • Individually with right mouse button and Cancel Voucher • Select all with DELETE button 2007

Voucher Cancellation • What happens with cancellation? • Offer is deleted • Order not calculated/not printed voucher • Delivery note Order will be reactivated or when no order existed, a n. c. /n. p. Voucher is created. • Invoice depends on the settings in the ACC 2 Parameters 2007

Cancel Voucher/ ACC 2 Parameters • The following settings can be made in the ACC 2 Parameters for the cancellation of vouchers: • Cancel Voucher • Cancelled to previous level (del. note or order will be activated) • Fully reset (n. c. /n. p. voucher) • Cancel Date • Use voucher date • Use current date (can be edited) These settings can be overridden during voucher entry by activating checkbox “Query upon selection during entry“. 2007

Collective Invoice • Collective invoices are printed in menu item Print Voucher/Collective Invoice. • Vouchers are suggested for collective invoice that have voucher status S entered in the Invoice level and that have been calculated in the Delivery Note voucher level. ØExample MM*S • When printing a collective invoice, a sub-form can be used with which the individual delivery note data is printed on the invoice. 2007

Print Vouchers • Vouchers can be printed automatically, i. e. , in batch printing. • Only vouchers that have been calculated in the respective level or have Status A for automatic printing can be batch printed (when the previous levels have been processed). ØExample MM*A Offers: AMAA / DMAA Orders: NAAA / *AMM / ADMM Del. Note: NNAA / M*AM / MMDA Invoices: NNNA / MMAD / ***A / 2007

Quick Entry • Voucher entry on preview form (e. g. P 01 W 41 PV). • Open either in the menu or in the Quick tab area in Voucher Entry. • Only standard products and texts can be entered. No kit list products, extensions, etc. 2007

Process Customer Orders • The printed orders that have not yet been delivered can be edited here. • Automatic delivery suggestions based on Ø Delivery date Ø Customer priority Ø minimum delivery quantity Ø Minimum distribution amount Ø Partial deliveries • The suggested delivery quantities can be manually edited, both in the delivery table as well as the Lock List table. 2007

Distribution of Quantity • The available inventory level is divided until a a level of 0 is reached or all orders are filled. • In the ACC 2 Parameters you can define a Ø Minimum shipping amount percentage Ø Minimum distribution percentage • Formula for calculation of delivery quantity: (Inv. level/Total order quantity) * 100 2007

Priorities • First customers with higher priority settings are suggested for deliveries (0 is the highest priority) • Within a priority, sorting occurs by delivery date. • Delivery distribution (splitting) proceeds based on the minimum shipping amount and minimum distribution amount, always with consideration whether partial deliveries are allowed for a particular customer. 2007

Distribution Example • Minimum distribution amt. percentage 60%, Minimum shipping amt. Percentage 50% Inventory level = 80 pieces 3 orders for 40 pieces each Distribution: (80 / 120) * 100 = 67 % Order 1 = 40 * 67% = 27 pieces Order 2 = 40 * 67% = 27 pieces Order 3 = 40 * 67% = 26 pieces 2007

Distribution Example • Minimum distribution amt. percentage 60%, Minimum shipping amt. Percentage 50% Inventory level = 60 pieces 3 orders for 40 pieces each Distribution: (60 / 120) * 100 = 50 % ! The minimum distribution percentage of 60% is adopted since it higher than the calculated distribution percentage (50%)! Order 1 = 40 * 60% = 24 pieces Order 2 = 40 * 60% = 24 pieces Order 3 = 40 * 60% = (12 pieces) Since the minimum shipping amt. percentage is 50%, the last order will not be suggested for delivery (at least 20 pieces would have to be available). 2007

Packing List / Customer Delivery Notes • Packing Lists A packing list can be printed for products that can be delivered according to the Process Customer Orders function. • Print Customer Delivery Notes You can print delivery notes for orders that have been displayed for delivery in the Process Customer Orders window. If an order has voucher status S entered in the delivery note voucher level, it is suggested in tab area Collective Delivery Note. Example: M*SA 2007

Edit Lock List • A list of products that cannot be delivered according to the system can be printed here. • The delivery quantities and dates can be edited for these products. • This is saved back to the order. These orders can be printed again in the Print Voucher menu item, since the voucher status calculated (D) is maintained in the order voucher level. 2007

Unfilled Orders List • This list allows you to check which orders have not yet been delivered. • Printout of Unfilled Orders List Ø Sorted by product (to which customers a product must still be delivered) Ø Sorted by customer (which products must still be delivered to a customer) 2007

Purchase • Functions Ø Order to stock Ø Purchase orders based on customer orders • Procedural flow Ø Automatic suggested purchase orders Ø Editing of suggested purchase orders Ø Create and print vendor purchase orders Ø Vendor back order List / Past-due notices Ø Process Vendor Deliveries Ø Product Requirements List 2007

Requirements • Orders to stock (Product Base Info settings) Ø Prod. /Order type – Inventory Production Ø Assign vendor in Product Base Info Ø Setting for minimum inventory level Ø Setting for optimal inventory level If the minimum inventory level is undershot (based on product scheduling lines (disposition) within the observation period), purchases will be suggested to increase inventory level to the optimal level. • If a lot size is defined for the product or vendor, purchases are always suggested with this unit. 2007

Requirements • Purchase Orders based on Customer Orders Ø Prod. /Order – Order-based Prod/Purchase Order Ø Checkbox in Voucher Type – Order-based Prod/Purchase Order Ø Assignment of vendor in Product Base Info A suggested purchase order is created regardless of the inventory level of the product. Note: This can be combined with Order to Stock, when both a minimum and optimal inventory level have been defined for a product. 2007

Assignment of Vendor • In Product Base Info, tab area „Vendors“ • A new price list entry is created, i. e, this entry is also shown in tab area “Prices“ under purchasing. • Assign a LTD (lead time days) setting for the vendor (this number of days is considered for the purchase order suggestion) and also a vendor status (A is the main vendor) • Enter a vendor product number and vendor product name (can be printed on purchase voucher) • Enter a minimum order value for the vendor (warning or locking according to the ACC 2 Parameters) 2007

Create Suggested Purchase Orders • All inventory products are suggested for purchase whose inventory level is less than the minimum inventory level. • The purchase order quantities consist of the optimal inventory level and the current scheduling lines (disposition) (within the observation period – set in window). • Parameters for Ø Main vendor (vendors with status A) Ø Quickest vendor (smallest LTD) Ø Cheapest vendor • Non-stockable products are not considered in the purchase suggestions 2007

Edit Suggested Purchase Orders • The table is filled based on the suggested purchase orders. • In addition, the ordering lines for customer order-based purchases are also shown. • Order quantities, vendors, prices, discount, etc. can be edited manually here and additional products can be entered as well. 2007

Edit Suggested Purchase Orders • After pressing OK, data records are saved and the vendor purchase orders can be printed. • A Purchasing Scheduling line (disposition) is created for the product from the suggested purchase order. • Using menu item “Initialize Suggested Purchase Orders“, you can deleted and create suggested purchase orders once again. 2007

Scheduling (disposition)/Order to Stock 1. Order is created: 2. Suggested purchase orders are created (Opt. Invent. Level=10): 20 pieces are ordered, since 10 pieces are needed for the order and 10 pieces are needed to fill inventory to optimal level. 3. Vendor purchase orders are printed: 2007

Scheduling (disposition)/Order-based 1. Customer order is entered: Since the product is an order-based purchase order type, the purchasing order scheduling line (disposition) is created immediately when the customer order is printed! 2. Suggested purchase orders are created: No change in the scheduling lines takes place since this procedure is only executed for the inventory minimum and optimal level! 3. Vendor purchase orders are created and printed: 2007

Vendor Purchase Orders - Assistant • The following options can be chosen here: Ø Create orders Ø Create and print orders Ø Print orders (created orders) • If vendor purchase orders are merely created, the vouchers are given voucher status MMAA and can be printed later in this menu item or also loaded later in Voucher Entry, where they can be edited and printed. • If vendor purchase orders are created and printed, the vouchers are given voucher status M*AA 2007

Vendor Purchase Orders - Assistant • You can restrict the range of purchase orders for processing to lines only Ø from customer order-based purchase orders or Ø from the automatic suggested purchase orders • With customer-based purchase orders, you can differentiate between: 2007

Vendor Back Orders • Print out of vendor unfilled orders list Ø Sorted by product (from which vendor must a product still be delivered) Ø Sorted by vendor (which products must a vendor still deliver) • Print out of Vendor Past-Due Notices Ø Sorted by order number Ø Sorted by product number 2007

Process Vendor Deliveries • Conversion of vendor purchase orders to vendor delivery notes • Delivery quantities can still be edited • Double-click on a order voucher to open it in Voucher Entry and add new products, for example, or change prices, etc. • The vendor delivery notes can be printed as individual delivery notes or as collective delivery notes (voucher status S in the Delivery Note voucher level). 2007

Delivery Costs • The delivery costs are saved per product in the suggested vendor purchase orders stage. They can also be corrected later on. • Delivery costs can be defined per product as an amount in Product Base Info or as a percentage in the Product Category. • Delivery costs are included in inventory values and change therefore the cost of goods sold values. • Delivery costs can be divided among existing vouchers retroactively with the Allocate Vendor Deliveries menu item. 2007

Update Purchase Price • If so defined in the Voucher Type, the last purchase price and lowest purchase price can be saved back to Product Base Info (when the price assigned in Product Base Info is greater or equal to 0). • This occurs when printing the vendor delivery note or vendor purchase invoice, if no vendor delivery note was entered beforehand. 2007

Allocate Vendor Deliveries • If vendor purchase invoices have already been created and calculated, the delivery costs can be retroactively allocated to product positions with this menu item. • This updates the inventory value and the cost of goods sold price of the product is increased. • If the product has been sold, the gross profit can be corrected with the Inventory Revaluation function. • Extension products can also be retroactively updated with allocations with this menu item (inventory addition posting in main product – serial number creation occurs later) 2007

Product Requirements List • This list shows you the projected product requirements at a particular point in time. • Optionally, you can also include the following transactions: : Ø Projected quantity accumulated (totals) Ø Purchasing (Scheduling) Ø Purchasing (Order) Ø For Production Ø To be Produced Ø Production scheduling Ø Sales 2007

Entire Voucher Flow 2007

Product Base Info – Product Setup • When creating a product, you can decide whether the product is a main product or a product with extensions. • Extension products can be Ø Lot products Ø Serial number products Ø Lot products with FIFO Ø Lot products with LIFO Ø Extension products (warehouses, colors, sizes, etc. ) • In addition, individual Base Info areas can be linked to one another (Price Base Info, Inventory Base Info, Text Base Info, Add. Field Base Info) 2007

Linking of Base Info Areas • If two products have for example the same prices, it‘s possible to link the Price Base Info of product 2 to that of product 1. This prevents you from having to maintain prices in two products, for example. • In the example above, data maintenance for the linked Base Info areas is performed only in product 2. 2007

Product Base Info - Texts • Up to 10 product texts of any length can saved here. The header texts are defined in the ACC 2 Parameters. (These texts can be accessed during voucher entry. ) • Up to 30 Additional Fields can be assigned in Base Info. Additional Fields are defined in WINLine Start /Define Additional Fields. . . • These texts can be printed on various reports and you can also perform searches based on these texts (e. g. , in Product Account Sheet). 2007

Product Categories/Product Sub-Categories • Each product can be assigned to a product subcategory and product category. • Product category Functions such as Number of Decimal Places, FSC, Gross Profit Check, Discount Lock, Line and Voucher formulas • Product sub-category Prices can also be assigned with the product subcategories. In addition, sub-categories are also used for summary reports and selection range restrictions in reports. 2007

Inventory accounting • Addition and deduction posting to inventory for products, by quantity and value. • No association with customer or vendor • Price and other default values are defined in the inventory entry posting types. 2007

Inventory Entry Types • Difference between inventory posting types for invoicing (vouchers) and inventory accounting. • Assignment of posting type codes Ø I for inventory additions Ø S for sales Ø P for production • Following values can be defined for default values for inventory entry types: Ø Product Ø Date Ø Quantity Ø Posting text Ø Price (COGS, Price list price, etc. ) 2007

Inventory Entry Types • Settings: ØTurnover / Gross Profit should be calculated ØUpdate of last and lowest purchase price • Definition of accounts for inventory change postings or revenue on sales postings. • Posting records are placed in a posting batch based on the Product Journal and Inventory Entry Type settings with the Post Product Journal menu item. 2007

Inventory List • Print out of Inventory Current Level List • Entry of actual values as of a certain date • Print out of Difference List • Posting of differences This is always performed at cost of goods 2007

Inventory Revaluation • The cost of goods of products is recalculated and saved to database. • When checkbox “Calculate COGS period“ is activated, the inventory additions are first totaled together period and then the cost of goods is calculated. The sales of the respective period are then valuated based on this value. • This procedure cannot be reversed. A test run should always be executed beforehand. 2007

Inventory Level Transfer • Once the yearly closing has been performed, the inventory level transfer should be performed in the new company year. • An opening entry posting is performed for each product with inventory level and inventory value. 2007

Product Lists • You can print an inventory list or Price list. • The Product List can be printed based on quantity or value. • Evaluation can proceed by Ø COGS Ø Last Purchase Price Ø Lowest Purchase Price Ø Last Purchase Price + Del. Costs Ø General Purchase Price Ø Acc. To Product Base Info 2007

Product Journal • Each inventory transaction for a product is entered in the Product Journal. • With sales vouchers, a posting line with posting key S is created with the delivery note. The inventory is updated with cost of goods at this point. • With the sales invoice, a R line is created with the actual sales price for sales statistics. If an invoice is created without delivery note, both an S and an R line is created in the Journal. • With purchase vouchers, only one line is created in the Journal – at the delivery note stage. This means that any price changes should be made in the vendor delivery note and not in the vendor purchase invoice. (Exception: only an invoice has been created). 2007

Inventory Level List – Per Date • You can print out inventory levels at a certain date with this list. • Evaluation can proceed by Ø COGS Ø Last Purchase Price Ø Lowest Purchase Price Ø Last Purchase Price + Del. Costs Ø General Purchase Price Ø Acc. To Product Base Info 2007

Voucher Analysis/Backlog • The Backlog function serves for checking on sales preparations and sales activities • Statistics can be created for particular periods for Ø Offers Ø Orders Ø Delivery notes Ø Invoices 2007

Good Bye 2007