What s New in IPEDS New Strategies for Data

What’s New in IPEDS New Strategies for Data Collection & Data Access Tools 2005 Ok. AIRP Annual Conference Broken Arrow, OK Nov 4, 2005

Agenda • • • Collection Schedule 2005 Changes Compliance Report Future Changes New Data Access Tools

2005 -06 IPEDS Schedule

Fall Collection Components: § Institutional Characteristics § Completions Schedule: § § § Sept 7 Oct 19 Nov 2 Open Institution close Coordinator close

Winter Collection Components: § Human Resources § § § Employees by Assigned Position Fall Staff Salaries § Enrollment & Finance (available) Schedule: § Dec 7 § Jan 25 § Feb 8 Open Institution close Coordinator close

Spring Collection Components: § Enrollment § Student Financial Aid § Finance § Graduation Rates Schedule: § Mar 8 Open § Apr 19 Institution close § May 3 Coordinator close

Changes to 2005 -06 Data Collections

Institutional Characteristics Collection of accreditation information was removed for 2005 -06 because the Office of Postsecondary Education (OPE) implemented their Accreditation website. These data are no longer needed; IPEDS now links to the OPE website for accreditation information

Institutional Characteristics Collection of information on student services was reduced in scope based on an analysis of responses to these items. Data will be available on IPEDS College Opportunities On-Line (IPEDS COOL) in order to satisfy the need for better consumer information on topics of importance to entering students (e. g. , the availability of on-campus day care).

IC – Applicants, Admissions, & Enrolled Total Column was added for those institutions that do not have complete gender data

First-time, degree/certificateseeking undergraduate students Men Women Total # Applicants R R R # Admissions R R R # Enrolled FT R R R # Enrolled PT R R = Reported

Completions • CIP: 2000 – Mandatory in Fall 2005

Human Resources Assigned Position, Salaries, & Fall Staff surveys merged into one. Reduce collection burden & increase integrity of data. Combined survey was reorganized & instructions and definitions improved.

Medical School • Expand definition of “Medical School” – Any school that grants an MD or DO • Medical School pages – Include all employees affiliated with (housed with or under the authority of) the Medical School – Do not include any employees in health disciplines not considered part of the Medical School

Also… • Out – Faculty with less than 9 -month contracts • In • Continue to collect headcount • Eliminate collection of salary and expenditure information – Add ability to report staff without faculty status in the Fall Staff section so that numbers correspond with EAP

Cleaned it up • A statement of purpose has been added to beginning of instructions to communicate intent • FAQs have been provided • A question has been added at the end to determine if there were any employees that were difficult to categorize or that were not reported (and why)

And Finally… • Institutions with <15 FT employees – Will do short Fall Staff section (collects data by primary occupational activity, by race/ethnicity and gender)

Finance • Timing of collection – Beginning 2005 -06, will be available in both Winter and Spring collections • This option already available for Enrollment

Finance Additions Question added to General Information page: If your institution participates in intercollegiate athletics, are the revenues and expenses accounted for as auxiliary enterprises or treated as student services?

Finance Additions

Finance Additions Also (FASB)… Does your institution account for Pell grants as pass through (or agency) transactions or as federal grant revenues to the institution?

Finance Additions

IPEDS Reporting Compliance

Fall Noncompliance Survey Institutional Characteristics Completions 2002 2003 2004 -03 -04 -05 75 7 3 199 12 12

Winter Noncompliance Survey Employees by Assigned Position Fall Staff Salaries 2002 -03 2004 -05 79 7 14 N/A 11 N/A 50 9 5

Spring Noncompliance Survey Enrollment Student Financial Aid Finance Graduation Rates 2002 2003 2004 -03 -04 -05 68 8 134 34 184 35 104 29

2003 -04 Actions • 69 noncompliant institutions – 39 institutions fined • Total of $433, 000 in fines • Ranged from $2, 000 -22, 500 per institution • Ranged from $500 -7, 500 per missed survey – 30 institutions warned

Changes to Future Data Collections

Preliminary of Fall Level of Student Early Estimate Enrollment Full Time Part Time Total Undergrad R R CV Graduate R R CV First. Professional R R CV Grand Total Estimated Fall 2005 Enrollment R = Reported CV = Calculated Value CV

Fall Enrollment • Degree-granting institutions get new column • Divides Other degree/certificate-seeking students into: – Transfers into the institution (first time at institution) – Other degree/certificateseeking students • Full Time and Part Time

Fall Enrollment – Transfers In Full-time undergraduate students Degree/certificateseeking First- Trans- Other Total time fers in Non. Total degree/ noncertifseeking R/E R R R CV Total CV CV CV R = reported value; CV=calculated value

Race/Ethnicity • No news on new categories • Old categories will be used in 2005 -06 reporting • KEEP WATCH AND BE PREPARED

New Data Access Tools

Contact Us • LTyree@osrhe. edu • Tom-Hardy@ouhsc. edu