What is the Importance of Your CTTC Position

What is the Importance of Your CTTC Position to ASHRAE? "Without effective CTTC Chairs, the Society fails. If we can't get people to a meeting in a well lit, comfortable location; with an engaging, easily understandable speaker; to hear a timely topic of broad interest; with a quality meal; and in a convenient location. . they won't stay in ASHRAE nor encourage their colleagues to (MP fails); they won't donate to research (RP fails); they won't encourage students or young engineers to participate (oops there go Student Activities and YEA). You get the point. We in the CTTC business are Society's contacts to the membership. WE make the first impression" - Jeff Gatlin, Region VII RVC, 2008 -2011

CHAPTER TECHNOLOGY TRANSFER COMMITTEE WORKSHOP 2011 Contact Information Regional Vice Chair: Chad Moore Tel. : 601 -362 -3552 Fax: 601 -366 -6418 Email: cmoore@ergms. com

REGIONAL CTTC SUPPORT Contact Information Regional Program Chair: Ross Wojcik Tel. : 800 -993 -2872 x. 112 Email: rwojcik@thybar. com Regional Refrigeration Chair: Andy Pipkin Tel. : 251 -471 -2425 Email: apipkin@toromont. com

Who Are You?

Workshop Agenda Introductions/Sign-In II. CTTC Responsibilities III. Advocacy IV. Chapter Programs V. Distinguished Lecturer Program VI. CTTC Awards VII. PAOE Criteria/Reporting VIII. CTTC Award Programs IX. Questions/Answers/Evaluation I.

ASHRAE’S MISSION To advance the arts and science of HVAC&R to serve humanity and promote a sustainable world

ASHRAE ORGANIZATION 52, 000 Members 176 Chapters 14 Regions Make up the ASHRAE organization

Chapter Technology Transfer Committee (CTTC) The Chapter Technology Transfer Committee (CTTC) is a General Standing Committee of the Society and operates under the direction of the Board of Directors and Members Council

CTTC REPORTS TO MEMBERS COUNCIL ASHRAE MEMBERSHIP BOARD OF DIRECTORS MEMBERS COUNCIL CTTC TECHNOLOG Y COUNCIL PUBLISHING & EDUCATION COUNCIL

SOCIETY CHAPTER TECHNOLOGY TRANSFER COMMITTEE § § § § One Chair (Bert Phillips Region XI) Two Vice-Chairs Fourteen Regional Vice-Chairs BOD ex-officio and Coordinating Officer One Programs Coordinator One Communications Coordinator Four non-voting consultants § § One Refrigeration One Technical One Energy One Governmental Activities

Chapter Technology Transfer Committee Responsibilities ü Reports to Members Council ü Identifies and develops resources for chapter programs ü Coordinates dissemination of technical information to chapters ü Promotes and administers award programs ü Promotes governmental Activities

Chapter Technology Transfer Committee Responsibilities Continued üCoordinate input to the Society from chapters on standards, publications, handbooks, and position papers/statements ü Coordinate chapter refrigeration activities üDevelop, maintain and distribute a regional speaker’s list üAssist CTTC Chairs with PAOE reporting. Attend Chapters Regional Conference and conduct CTTC workshop üPromote continuing education activities at the chapter level

Chapter Technology Transfer Committee Chapter Chair Duties Provide relevant programs Inform the chapter members of Technical and government issues Promote CTTC & Refrigeration Awards (Dan Mills, Technology Awards, Government Activities, Chapter Program Star, Comfort Cooling, and Milton W. Garland Award Programs) Assist Chapter Refrigeration Chair in refrigeration activities

THE “R” IN ASHRAE - REFRIGERATION § Assign a Refrigeration Chair § Plan a Chapter Refrigeration Month § Use the Society Refrigeration Speaker’s List § http: //www. ashrae. org/members/page/797 § Andy Pipkin (Region VII) § Joe Buck (Region VII) § Don Siller § Plan Technical Tours of Ice Rinks, Breweries, Food Processing Plants § Use Technical Committees (TC 10 – Refrigeration Systems) for Program Topics & News § http: //www. ashrae. org/technology/page/104

Chapter Technology Transfer Committee Management by Objectives - MBO ð DEFINITION: Objectives are things which are achieved, such as a manual, a product, sales, a plan, employee morale --things which are business results. See the Manual for Chapter Operations for additional information ð CHARACTERISTICS: S pecific M easurable A chievable R ealistic T imetable.

Chapter CTTC MBO’s

Chapter CTTC Chair Calendar

III. Advocacy

The Role of ASHRAE in Public Policy § ASHRAE knowledge base is important to society § Technical, unbiased resource to decision makers § Policy decisions are made at international, state/province, and local levels § Others continue to address issues; ASHRAE must be engaged to help society get it right § ASHRAE Mission includes responsibility to humanity

The Role of Chapters in Public Policy § Many ASHRAE-relevant policy issues are decided at the state and local level § Chapter members are most knowledgeable about their community § Establish your chapter as a resource for local decision makers

Potential Issues for Chapter Involvement § Building Code Adoptions or Revisions § NCEES Model Law Adoption by States § Public Building or School Construction Initiatives § Reducing Energy Use and Building Environmental Impacts § Public Utility Commission Hearings on Energy Efficiency Programs § Science and Mathematics Programs in Schools § Government Energy Efficiency Incentives

Advocacy Resources § Current ASHRAE Advocacy Activity and issue details are available at http: //www. ashrae. org/advocacy § The ASHRAE Washington Office can be contacted at washdc@ashrae. org § The “Primer on Government Activities” and the “Chapter Toolkit” are available at www. ashrae. org/advocacy/page/1262

Who Speaks for ASHRAE? The President of the Society ASHRAE President Ron Jarnagin And Documents approved by the Society Board of Directors

WHY DO PEOPLE ATTEND CHAPTER MEETINGS? 1. Receive and transmit technical information 2. Develop knowledge of problems and solutions 3. Meet members and others in the same field 4. Opportunities for leadership 5. Fellowship, Enjoyment and Fun!

CHAPTER TECHNOLOGY TRANSFER COMMITTEE PLAN YOUR CHAPTER PROGRAMS April: Set Meeting Schedule May: First Meeting/Conduct Survey July: Develop/Budget Programs August: Contact Speakers and Make Arrangements Use the CTTC Chapter Chair Calendar available at www. ashrae. org/cttc. Send your program schedule to CTTC RVC before October.

PLAN YOUR CHAPTER PROGRAMS USE THE CHAPTER PROGRAM SURVEY ØUsed by CTTC in development of Programs ØUse as planning tool for Programs ØUse to Survey member needs/interests ØDistribute at chapter meeting and mail to chapter members ØFind sample survey at www. ashrae. org/cttc

PLAN YOUR CHAPTER PROGRAMS PUBLISH ANNUAL PROGRAM SCHEDULE IN CHAPTER NEWSLETTER EACH MONTH ü Determine each Speaker's needs ü Publicize Speaker’s information (Bio. & Topic Summary) w/ photo in Newsletter just prior to meeting ü Provide monthly meeting reminder before meeting via phone calls/e-mails or fax

Chapter Meetings Should Avoid: Politics Trade (Sales/Business Transactions) Commercialism Religion

COMMERCIALISM the promotion of one’s company or proprietary … interest, is prohibited at chapter and regional events. There shall be no implication that ASHRAE approves or endorses a product or system because of claims of compliance with ASHRAE standards or for any other reason. Visit www. ashrae. org for ASHRAE’s Commercialism Policy and Guidelines

Professional Development Hours (PDH’s) § Chapters must comply with the Continuing Education Requirements in their State, Province, or Country § A listing of PDH Requirements by state is available at http: //www. ashrae. org/education/page/554 § A Certificate of Attendance Template for use by chapters is available at http: //www. ashrae. org/members/page/611 § Hard copy, blank Certificates of Attendance may be ordered at http: //www. ashrae. org/chaptersupplies

MEETING LOCATION & FACILITIES þ Consistent Meeting Dates and Time þ Convenient Location þ Ensure Adequate Space for Audience þ Audiovisual/Lighting Control Equipment Available and Checked Out in advance þ Adequate Climate Control System and Good Lighting þ Unobstructed Views to Speaker/Podium

SPEAKER PROTOCOL u. Treat Speakers & Distinguished Lecturers as Special Guests u. Identify Equipment/Audiovisual Needs u. Prepare Introduction Materials u. Time Allotted/Program Planned u. Audience Size, Room Size and Expectations u. Maximize Speaker’s Full Schedule u. Confirm Transportation, Lodging, and Compensation u. Send a Thank you Letter

AFTER EACH CHAPTER PROGRAM ü Have members complete Program Evaluations after each meeting; Find form at www. ashrae. org/cttc ü Send Chapter Speakers Database to RVC each month(within 30 days of meeting); Find form at www. ashrae. org/cttc

CHAPTER PROGRAMS RESOURCES 1. ASHRAE Distinguished Lecturers www. ashrae. org/distinguishedlecturers 3. Regional Speakers Data Base List 4. CTTC Webpage - www. ashrae. org/cttc See Chapter Programs Resources

ADDITIONAL CHAPTER PROGRAMS RESOURCES 5. DOE Office/Programs-www. eere. energy. gov 6. Professional Liability Insurance Carrier/Firms 7. BOMA – www. boma. org 8. SMACNA – www. smacna. org 9. Municipal/State Building Officials 10. AIA Institute – www. aia. org 11. MCAA – www. mcaa. org

MONTHLY PROGRAM TOPICS/FORMATS Panel Programs or Forums 2. Technical Tours/Field Trips 3. Technical/Research Talks 4. Student/Membership Promotion 5. CTTC Webcast 6. All Day Chapter Seminars 7. Co-Sponsored Conferences/Seminar 8. National Engineers Week 9. Non-Technical Talk 10. Joint Meetings -USGBC/AIA 11. Facilities Management 12. Community Service Activities 1.

TECHNICAL TALKS è ASHRAE Energy Efficiency Standards è Indoor Air Quality è Ventilation/Fans /Pumping Systems è Building Moisture Control è Refrigeration è Life Safety (liability /codes) è Bac. Net/Communications Protocol è Commissioning

PANEL FORUM Ø Contractor/engineer/architect/owner/ code official/developer Ø May draw largest attendance Ø Can be very entertaining and educational

FIELD TRIPS University Research Labs Food Processing Facilities Application Installations Laboratories Plant Tours Breweries Clean Rooms

SEMINARS/CONFERENCES Ø One or two per year Ø Valuable in promoting ASHRAE Ø Technical Seminars Ø Co-sponsored Conferences

RESEARCH TALKS : ASHRAE Research (staff speakers, Research Administration Committee Members) : University : Trade Research Association Research : Private Research

JOINT MEETINGS Other Nearby Chapters Other Societies (engineering, technical, architects, construction, contracting, trade)

MINI TRADE SHOWS è Chapter sponsored equipment expositions è Tend to be good for chapter membership and bank account è Some restrictions apply è Consult Manual of Chapter Operations for Guidelines

CHAPTER PRODUCT SHOWS Maximum of three displays (4 x 8 table) No restrictions on number of products Cannot interfere with chapter meeting No discussion of product during program Disclaimer posted in display area and listed in published announcements Consult Manual of Chapter Operations for Guidelines

YOUNG MEMBERS Meeting or Technical Program Planned by Young Members Young Member Night, Sports Day, Picnic Career Mentoring Professional Development Seminars Young Members “Idea Breakfast” or Luncheon

NON-TECHNICAL TALKS Legal Aspects (owner, architect, engineer, contractor, manufacturer, sales agent) Check with local Bar Association/Professional Liability Insurance firms for speakers Research and Membership Promotion Nights Building Manager/Owner Problems Leadership Skills for Engineers

ASHRAE DISTINGUISHED LECTURERS PROGRAM - BENEFITS (Distinguished Lecturer Forms & Information available at www. ashrae. org/distinguishedlecturers) 1. Chapter receives excellent lecturer to speak on relevant subjects of interest 2. Opportunity for joint participation of chapters and sister organizations 3. Society pays lecturer’s transportation to city of event 4. Opportunities for working with other Chapters to combine DL visits

DISTINGUISHED LECTURERS PROGRAM CHAPTER RESPONSIBILITIES: Participation Form must be submitted to RVC for transmission to ASHRAE Headquarters RVC approval is required for ASHRAE-paid visits Promote as a special event Housing, local transportation, and meals are paid by chapter

DISTINGUISHED LECTURERS PROGRAM CHAPTER RESPONSIBILITIES: Complete the Distinguished Lecturer Event Summary Critique (Available at www. ashrae. org/distinguishedlecturers) Distribute the DL Evaluation Form to all attendees Collect at the end of the meeting Compile the attendee rating on the Event Summary Critique Send completed Event Summary Critique to your CTTC RVC and ASHRAE HQ CTTC needs your feedback to continue to improve the DL Program

DISTINGUISHED LECTURERS PROGRAM HQ RESPONSIBILITIES: When Participation Form is received, chapter, lecturer, and RVC’s are promptly sent confirmation Chapter is sent publicity materials for use in promoting event Lecturer is reimbursed for transportation to city of event following visit

ASHRAE LEARNING INSTITUTE (ALI) CHAPTER PROFESSIONAL DEVELOPMENT Instructor-Led Seminars Self-Paced Courses Developed and presented by subject matter experts at discounted rates to chapters. Each seminar uses ASHRAE peerreviewed materials that provide practical information that can be put to immediate practice. Visit www. ashrae. org/education for more information

ASHRAE Certification Chapters earn 50 PAOE points for each member who earns for renews an ASHRAE Certification

ASHRAE Certification Programs www. ashrae. org/certification ASHRAE offers six certification programs 1. 2. 3. 4. 5. 6. Healthcare Facility Design Professional (HFDP) High-Performance Building Design Professional (HBDP) Operations & Performance Management Professional (OPMP) Commissioning Process Management Professional (CPMP) Building Energy Modeling Professional (BEMP) Building Energy Assessment Professional (BEAP)

Presidential Award of Excellence (PAOE) PAOE recognizes and rewards members who perform activities to support ASHRAE initiatives The PAOE Newsletter, Instructions, and Award Descriptions are available at http: //www. ashrae. org/members/page/275#jumppaoe

WHERE TO GET MORE INFORMATION? èYour CTTC Regional Vice Chair èChapter Programs Manager, Rosy Douglas (rdouglas@ashrae. org) èCTTC Web Page – At www. ashrae. org/cttc èManual of Chapter Operations (MCO) – Online at www. ashrae. org