What is Participatory Budgeting? video courtesy of the Participatory Budgeting Project
Participatory Budgeting (PB) Palo Alto College Sylvia de Hoyos, Faculty for Career and Technology Carmen Velásquez, Advising Team Lead
Why bother implementing PB? ü Increases and deepens buy-in from all stakeholders* ü Provides accountability and transparency ü Expands relationships between stakeholders and advocates for diverse groups ü Minimizes self-interest and strengthens communities through targeted interests * Administration, faculty, staff, and students Outcomes ü Increases stakeholders’ support ü Provides a practice of openness and accountability in the budget process ü Yields collaboration and innovation among stakeholders ü Builds a sense of community among stakeholders
Infrastructure needed to begin PB at PAC Administration set aside $25, 000 for projects PAC PB Committee Consultants ü Administrator ü Campus Budget Officer ü Staff members ü Facilities Superintendent ü Faculty members ü IT Director ü Public Relations
How PB works at PAC Publicize Conduct information sessions Create webpage on college website
BRAINSTORM
BRAINSTORM Activity How to spend $5, 000 of YOUR college’s money ü How does this project align with your college’s strategic goals? ü Where would this project be located on campus? ü Who will this project benefit? ü How will it benefit these individuals? ü Is it sustainable?
PLAN
PLANNING TIMELINE FEBRUARY ü Identify Project Lead ü Pre-Proposal Form Due ü Committee reviews Pre-Proposals MARCH ü College Consultant Meetings ü Consulting Form Due ü Committee reviews Consulting forms APRIL ü Final Proposal Form Due (includes budget)
VOTE
VOTING TIMELINE/GUIDELINES APRIL ü Poster display at voting location
VOTING TIMELINE/GUIDELINES MAY ü Conduct voting (2 days) ü Publicize winners Guidelines: ü All PAC full-time/part-time faculty and staff are eligible to vote ü Each person can vote for a maximum of 3 projects
FUND
FUNDING TIMELINE SEPTEMBER (beginning of fiscal year) ü Funding for each project will be allocated ü Project leads work with campus consultants to review and update (if necessary) implementation timeline
ACT
ACT TIMELINE/GUIDELINE SEPTEMBER (beginning of fiscal year) ü Project leads work with campus budget officer to begin purchasing items for project JULY (end of fiscal year) ü Projects completed ü Allotted funds expended ü Final Evaluation Report Due Guidelines: ü Project lead must stay within timeline and budget
Funded Projects at PAC Childcare Center bike trail Palomino Patio Virtual Office Simulation Theater Journey to Wellness
Lessons Learned ü Longer implementation period (Sept – July) ü Designate a PB liaison from PB Committee to communicate with Project Leads ü Provide appropriate Vice Presidents with preproposal information
What’s New… ü Implementation of Student PB at PAC ü Palo Alto College received 2015 Texas Award for Performance Excellence by the Quality Texas Foundation ü The overall Personal Assessment of the College Environment (PACE) survey showed a Collaborative environment
More Information Sylvia de Hoyos sdehoyos 9@alamo. edu (210) 486 -3089 Carmen Velásquez cvelasquez@alamo. edu (210) 486 -3337 PAC PB Website: http: //www. alamo. edu/pac/pb/ PAC Student PB Website: http: //www. alamo. edu/pac/student-pb/
Questions?
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