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What is Maint. Smart? 3 Maint. Smart is a CMMS (computerized maintenance management system) What is Maint. Smart? 3 Maint. Smart is a CMMS (computerized maintenance management system) software program. 1

What is Maint. Smart? 3 Maint. Smart in the following formats: 3 Desktop enterprise What is Maint. Smart? 3 Maint. Smart in the following formats: 3 Desktop enterprise solution. 3 Cloud-based enterprise solution. 3 Web-based add-on module. 3 Smart phone add-on module (2017). 2

Who is Maint. Smart? Maint. Smart Software, Inc. was founded in 1997. Our main Who is Maint. Smart? Maint. Smart Software, Inc. was founded in 1997. Our main office is in Oregon, USA. Maint. Smart is a woman-owned, veteran-owned disadvantaged small business located in a Hub zone. Maint. Smart Software is translatable into any language and is used in nearly 40 countries. 3

Who Uses Maint. Smart? Maint. Smart is used successfully in the following maintenance situations: Who Uses Maint. Smart? Maint. Smart is used successfully in the following maintenance situations: manufacturing, building, military, government, universities, utilities, resorts, hotels, restaurants, hospitals, everywhere! General Electric Lighting Ministry of Electricity (Iraq) De United Food Industries Ltd. Universal Manufacturing Mother's Enterprises Ltd. The Boulevard Inn City of Redding Electrical West Point Military Academy. Excelda Manufacturing Utility Samuel Strapping Systems Smithsonian Institution Columbus Salame Company Metech International Inc City of Delray Beach Logansport Elec. Gen. Plant Aceros Alfa S. A. National Power Corporation Gleanings For The Hungry Ilijan Natural Gas Receiving University of Michigan, Flint Facility (Philippines) Bradbury Technology Sojourner Center Amersham Bio Sciences Gilster-Mary Lee Torca Great Britain Ltd. Ferriot Inc. Al-Zamil Co. Inc. Franklin Bronze and Alloy Rotellas PT VARTA BATTERIES Cam Tran Ondeo Nalco Cam Tran Pacific Ltd Organic Milling Corp. Systems Electro-Coating Giddens Industries The Dexter Company Villa de Matel Center Deerfield Specialty Papers Plastechnic Marketing PTE Ltd. Veri. Center Denver IDC The Toro Company C-Cor. net de Mexico Len Busch Roses Mac Papers Envelope Converters Scottish. Power Generation Ltd. Bredero Shaw Australia Pty Ltd. Michels Furniture Company Total Systems Design, Inc. Softlite Windows APC Corporation Avistar Inc Waymouth Farms Inc. Randall Metals Corp. G & H Diversified Manufacturing LP Hitol Ltd. S & S Industries Inc Rockbestos Surprenant Cable Sweet Briar College Cardinal Health Tuttnauer USA Co. Ltd. Motorola Rosenboom Machine and Tool, Inc. Carolina Cotton Work Inc. Little Lady Foods Lesotho Milling Company FMC Technologies, Inc. Sundance Products Inc. Ohio State University Medical Center Norcom-Norcross Plant Roman SA AB Tube Processing Inc. David Sherman, Corporation Hill Crest Hospital Midwest Stamping Inc. PBF Pita Bread Factory Loxon Philippines, Inc. Norcom-Griffin Plant UFR Urban Forest Recyclers, Inc. Niguel Shores Community Association Hear The Word Ministries W D Chips, LLC Oskaloosa Food Products Corp. MBA Poultry Concrete Stone and Tile Boston Scientific Precision Vascular Andres Wines Ltd. Cocoa Beach Motel 4

Why Use Maint. Smart? 3 Manage preventative maintenance to extend equipment life. 3 Provides Why Use Maint. Smart? 3 Manage preventative maintenance to extend equipment life. 3 Provides a repair ticket -> work order system to account for and manage repair requests, projects, equipment breakdown and more. 3 Manage inventory spares levels. 3 Manage purchasing process. 3 Account for equipment costs (labor, parts and opportunity costs). 3 Schedule labor and issue jobs automatically. 3 Optimize equipment utilization. 3 Reporting. 5

Maint. Smart Preventative Maintenance Preventative maintenance is displayed in a simply list format. Link Maint. Smart Preventative Maintenance Preventative maintenance is displayed in a simply list format. Link parts to tasks for automatic or manual stock reduction. Preventative maintenance also links to the reliability analysis module guiding the maintenance manager to optimized PM task lists based upon MTBF. 6

Maint. Smart Work Orders Manage work orders with manual or automatically created work orders Maint. Smart Work Orders Manage work orders with manual or automatically created work orders based upon duplication, schedules or equipment demand. 7

Maint. Smart Inventory Management module manages all inventory usage. Tracks who, why and where Maint. Smart Inventory Management module manages all inventory usage. Tracks who, why and where spares are used. Powerful inventory analysis tools, physical inventory variance audits and cycle count audits capability. Eight (8) open user-defined fields are useful for customization. 8

Equipment Downtime Tracking Equipment downtime tracking guides you to problem equipment leading to less Equipment Downtime Tracking Equipment downtime tracking guides you to problem equipment leading to less downtime expense. Use drag and drop query-builder to build custom analysis reports with charts in seconds! 9

Maint. Smart Requisitions and Purchase Orders Secure purchasing module provides a flexible set of Maint. Smart Requisitions and Purchase Orders Secure purchasing module provides a flexible set of role-based purchasing tools. Create RFQ, purchase requisitions and purchase orders. Email or fax to vendor from Maint. Smart. Split roles between users or give all roles to one user. Requisition line item approval levels may optionally be used to further secure the purchasing process. Received items automatically 10

What are Maint. Smart’s Primary Benefits? 3 3 3 3 Increase asset life. Reduce What are Maint. Smart’s Primary Benefits? 3 3 3 3 Increase asset life. Reduce maintenance costs. Reduce downtime and downtime repair costs. Improve equipment efficiency. Improve labor forecasting. Simplify scheduling. Improve regulatory compliance. Improve worker communications. Maintain accurate inventory levels. Account for all equipment costs. Comply with safety regulations. Manage purchasing and spares usage. Report on ALL data entered into the CMMS. Automated analysis and reporting. 11

Increase Asset Life. Preventative maintenance is the key to increased asset life. Maint. Smart Increase Asset Life. Preventative maintenance is the key to increased asset life. Maint. Smart offers either simple a checklist format or a much more comprehensive preventative maintenance format with checklists, extensive OEM maintenance instructions, pictures and any type document attachment. Preventive maintenance assignments are manually or automatically issued by email or printer. 12

Reduce Maintenance Costs Reduced downtime and costly repairs. This is obtained using the Reliability Reduce Maintenance Costs Reduced downtime and costly repairs. This is obtained using the Reliability Analysis and preventive maintenance. Labor scheduling efficiencies and inventory management further reduce maintenance costs. Automated reporting and task issuance saves time and money. This report was created in less than 30 seconds by drag and drop. Export to Excel with 1 buttonclick! 13

Reduce Downtime and Downtime Repair Costs. 3 Equipment downtime interrupts the process flow and Reduce Downtime and Downtime Repair Costs. 3 Equipment downtime interrupts the process flow and often damages and destroys product. Other costs are overtime and replacement parts. Maint. Smart has extensive downtime analysis tools: downtime queries, reliability analysis and overall equipment effectiveness. No other CMMS provides all these money saving tools! 14

Maint. Smart Improves Equipment Efficiency 3 Overall Equipment Effectiveness (OEE) module is a complete Maint. Smart Improves Equipment Efficiency 3 Overall Equipment Effectiveness (OEE) module is a complete OEE system. No other CMMS has this powerful module. This module gathers non-maintenance equipment efficiencies such as quality and performance too. Useful KPI’s translate into improved equipment efficiency. 15

Improve and Simplify Labor Scheduling 3 Labor management has several aspects: who to assign Improve and Simplify Labor Scheduling 3 Labor management has several aspects: who to assign to a particular job, what is each technician’s workload and what days are they available. Maint. Smart answers all these questions through linked skills, a work scheduler and automatic issuance of work orders and PMs. 16

Improve Regulatory Compliance 3 Regulatory compliance is attained through the use of flexible analysis Improve Regulatory Compliance 3 Regulatory compliance is attained through the use of flexible analysis and reporting. Additionally the lock out tag out module provides for documenting safety compliance. 17

Improve Worker Communication Worker communication gaps between maintenance and non-maintenance personnel creates frustration. Maint. Improve Worker Communication Worker communication gaps between maintenance and non-maintenance personnel creates frustration. Maint. Smart Repair Ticket >> Work Order Approval system eliminates this issue. By using a Simple Repair Ticket Input view non-maintenance personnel are encouraged to report equipment problem quickly and in an orderly way. 18

Maintain Accurate and Appropriate Inventory Levels Inventory management efficiencies are attained through extensive reporting Maintain Accurate and Appropriate Inventory Levels Inventory management efficiencies are attained through extensive reporting of stock levels, restocking alerts and audit capability. Physical inventory variance audit or cycle count audits give you two options where most CMMS have no option for auditing. ABC analysis helps you manage critical parts. Inter-facility spare part transfer requests save the day in an emergency breakdown situation. 19

Account for All Equipment Costs Labor costs, parts costs, vendor costs and even opportunity Account for All Equipment Costs Labor costs, parts costs, vendor costs and even opportunity costs are tracked and reported on. Knowing where your money is going and why is the first step in reducing equipment costs and improving uptime. 20

Comply With Safety Regulations Safety is a huge component of any maintenance operation. As Comply With Safety Regulations Safety is a huge component of any maintenance operation. As such Maint. Smart takes the lead in safety with lock out tag out and user defined boiler-plate safety instructions for work orders and PM lists. Additionally all data entered into the program is archived for valuable documentation and reporting later. 21

Manage Requisitions, Purchasing and Spares Usage Maint. Smart’s purchasing component is a role-based system Manage Requisitions, Purchasing and Spares Usage Maint. Smart’s purchasing component is a role-based system that make it possible for everyone to access it at some level if needed. Conversely give all roles to one trusted user. Spares use is tracked by who, what, why and where the spare part is used. Link to work orders and PMs for automated draw down from stock. Countless reports on inventory and purchasing. ** See next three slides for reports and screenshot examples. 22

Manage Requisitions, Purchasing and Spares Usage Stock change reports. 23 Manage Requisitions, Purchasing and Spares Usage Stock change reports. 23

Manage Requisitions, Purchasing and Spares Usage Inventory change audit logging for tracking any changes Manage Requisitions, Purchasing and Spares Usage Inventory change audit logging for tracking any changes to inventory data. 24

Manage Requisitions, Purchasing and Spares Usage Spares usage reporting. Who used the spare? Why Manage Requisitions, Purchasing and Spares Usage Spares usage reporting. Who used the spare? Why was it used? Where was it used? When was it used? 25

Hot Sheet Dashboard for Viewing Most Important Items Hot sheet dashboard for viewing KPIs. Hot Sheet Dashboard for Viewing Most Important Items Hot sheet dashboard for viewing KPIs. 26

Hot Sheet Dashboard for Viewing Most Important Items Hot sheet dashboard shows a quick Hot Sheet Dashboard for Viewing Most Important Items Hot sheet dashboard shows a quick view of overall equipment and personnel status. 27

Hot Sheet Dashboard for Viewing Most Important Items Generate purchase orders, requisitions and approve Hot Sheet Dashboard for Viewing Most Important Items Generate purchase orders, requisitions and approve items for purchase all based upon user roles and permissions. Drag and drop purchase orders, requisitions and more. 28

Reporting – Detailed Reports Detailed reports (Crystal Reports) may have a chart or not. Reporting – Detailed Reports Detailed reports (Crystal Reports) may have a chart or not. Export to MS Word, Acrobat, Excel, etc. and drill-down. 29

Reporting – OLAP User-Defined Query Reports Online analytical processing (query-builder) uses simple drag and Reporting – OLAP User-Defined Query Reports Online analytical processing (query-builder) uses simple drag and drop to create ANY report you need. Builds chart at same time based upon data. 30

Reporting – Web Page Export to Excel, Web Page or other text formats. Only Reporting – Web Page Export to Excel, Web Page or other text formats. Only two button-clicks and you can share your data with anyone! 31

Reporting – Excel Exports Export any data set to Excel directly. Export analysis data Reporting – Excel Exports Export any data set to Excel directly. Export analysis data from Maint. Smart into Excel with OLE automation. Builds Excel chart and statistics automatically. 32

Reporting – Raw Data Grid Export Like the Excel export, the raw data grid Reporting – Raw Data Grid Export Like the Excel export, the raw data grid export is available from every screen. 33

In Conclusion Maint. Smart has every tool you need to manage any equipment maintenance In Conclusion Maint. Smart has every tool you need to manage any equipment maintenance operation. In use in nearly 40 countries for the past 20 years. Translatable into any language with many shortcuts and consistent design and extensive analysis and reporting tools. Remaining slides go into more detail on various benefits and features…. . 34

How Does Maint. Smart Benefit Your Business? 3 Automatically issue work orders and reports. How Does Maint. Smart Benefit Your Business? 3 Automatically issue work orders and reports. Automatic print scheduler create work orders, PMs and more by calendar day/time, weekday/time or meter. Sends assignments to printer(s) or emails then resets itself for the next time. 35

How Does Maint. Smart Benefit Your Business? 3 Organize your maintenance program. 36 How Does Maint. Smart Benefit Your Business? 3 Organize your maintenance program. 36

How Does Maint. Smart Benefit Your Business? Preserve the life of your valuable assets How Does Maint. Smart Benefit Your Business? Preserve the life of your valuable assets with preventive maintenance. 37

How Does Maint. Smart Benefit Your Business? 3 Identify problem areas in seconds. 38 How Does Maint. Smart Benefit Your Business? 3 Identify problem areas in seconds. 38

How Does Maint. Smart Benefit Your Business? 3 Optimize PM task lists. 39 How Does Maint. Smart Benefit Your Business? 3 Optimize PM task lists. 39

What Are the Benefits Over a ‘Paper’ System? Identify equipment problems and trends quickly, What Are the Benefits Over a ‘Paper’ System? Identify equipment problems and trends quickly, comprehensively and accurately. 40

What Are the Benefits Over a ‘Paper’ System? 3 Identify all maintenance costs for What Are the Benefits Over a ‘Paper’ System? 3 Identify all maintenance costs for each equipment item: parts, maintenance labor, opportunity cost, lost production time, cost of lost product. 41

What Are the Benefits Over a ‘Paper’ System? Quick and easy input and output What Are the Benefits Over a ‘Paper’ System? Quick and easy input and output of data. 42

What Are the Benefits Over a ‘Paper’ System? 3 Evaluate historical data in seconds. What Are the Benefits Over a ‘Paper’ System? 3 Evaluate historical data in seconds. 43

What Are the Benefits Over a ‘Paper’ System? 3 All maintenance data is in What Are the Benefits Over a ‘Paper’ System? 3 All maintenance data is in one place. 44

What Are the Benefits Over a ‘Paper’ System? Maintenance data is available to any/all What Are the Benefits Over a ‘Paper’ System? Maintenance data is available to any/all who need access to it by using rolebased permissions. 45

What Are the Benefits Over a ‘Paper’ System? 3 Multiple user-defined security levels protect What Are the Benefits Over a ‘Paper’ System? 3 Multiple user-defined security levels protect data. 46

What Are the Benefits Over a ‘Paper’ System? Import data from a Maint. Smart What Are the Benefits Over a ‘Paper’ System? Import data from a Maint. Smart database to SQL Server or Excel. 47

What Are the Benefits Over a ‘Paper’ System? Export ANY data in the entire What Are the Benefits Over a ‘Paper’ System? Export ANY data in the entire Maint. Smart program directly to Excel or create a web page automatically. 48

What Are the Benefits Over a ‘Paper’ System? Export PM task lists, work orders What Are the Benefits Over a ‘Paper’ System? Export PM task lists, work orders and other reports by email, Fax or print directly from Maint. Smart. 49

How Can Work Orders Benefit My Company? 3 Work orders may be projects, PMs How Can Work Orders Benefit My Company? 3 Work orders may be projects, PMs or any type of work and may be a simple or detailed as needed. 50

How Can Work Orders Benefit My Company? Work orders may be manually or automatically How Can Work Orders Benefit My Company? Work orders may be manually or automatically created. Simple input view shown below. 51

How Can Work Orders Benefit My Company? Normal work order input view. 52 How Can Work Orders Benefit My Company? Normal work order input view. 52

How Can Work Orders Benefit My Company? 3 Work orders may be for ‘in-house’ How Can Work Orders Benefit My Company? 3 Work orders may be for ‘in-house’ or contractor work. 53

How Can Work Orders Benefit My Company? 3 Enter up to 2 GB of How Can Work Orders Benefit My Company? 3 Enter up to 2 GB of text details for each work order. 54

How Can Work Orders Benefit My Company? 3 All work order fields may be How Can Work Orders Benefit My Company? 3 All work order fields may be automatically populated when a new work order is created. This saves time and provides consistency. 55

How Can Work Orders Benefit My Company? 3 Multiple work orders may be combined How Can Work Orders Benefit My Company? 3 Multiple work orders may be combined to create a ‘Composite Work Order’. Great for big projects! 56

How Can Work Orders Benefit My Company? 3 Existing work orders may be saved How Can Work Orders Benefit My Company? 3 Existing work orders may be saved as ‘Work Order Templates’ (boiler-plate copies). These templates may be used in several ways to create copies of themselves for repetitive work. 57

How Can Work Orders Benefit My Company? 3 Work order templates may be linked How Can Work Orders Benefit My Company? 3 Work order templates may be linked to meters then automatically create work orders based upon equipment runtime schedules. This saves time and insures work is created when needed. Meter example: might be a ‘hour meter’ or a PLC counter instruction. 58

How Can Work Orders Benefit My Company? 3 Meters are simply values with a How Can Work Orders Benefit My Company? 3 Meters are simply values with a unit you may define. A meter may have up to six value/units. Meters may be manually updated or automatically updated by OPC Compliant data sources. Imagine having your equipment tell you when it needs service. Here’s a common meter example: “Change motor oil every 6 months or 6000 miles”. The meter may be named: ‘Oil Change’; the value/units could be 6 months and 6000 miles. 59

How Can Work Orders Benefit My Company? 3 Link needed parts to work order How Can Work Orders Benefit My Company? 3 Link needed parts to work order templates. When work order is created part(s) are automatically used from inventory. 60

How Are PMs Different Than Work Orders? 3 Maint. Smart provides a separate PMs How Are PMs Different Than Work Orders? 3 Maint. Smart provides a separate PMs (preventive maintenance) section. It works very well for calendar-based repetitive tasks. 61

How Are PMs Different Than Work Orders? 3 PM task lists are similar to How Are PMs Different Than Work Orders? 3 PM task lists are similar to work orders but are in a list format. 62

How Are PMs Different Than Work Orders? 3 Date sensitive grid filters are useful How Are PMs Different Than Work Orders? 3 Date sensitive grid filters are useful for quick access to a particular grid view and are stored as menu items. Example: “Bob’s Weekly PM’s” 63

How Are PMs Different Than Work Orders? 3 Although in a list format PM How Are PMs Different Than Work Orders? 3 Although in a list format PM task lists may contain up to 2 GB of detail text if needed. 64

Reliability Analysis Guides You Toward Improvement. 3 Maint. Smart uses military standard reliability analysis. Reliability Analysis Guides You Toward Improvement. 3 Maint. Smart uses military standard reliability analysis. 65

Reliability Analysis Guides You Toward Improvement. 3 Adjust PM task lists based upon reliability Reliability Analysis Guides You Toward Improvement. 3 Adjust PM task lists based upon reliability analysis. Link failure causes to preventive tasks. 66

Reliability Analysis Guides You Toward Improvement. 3 Adjust PM task lists based upon reliability Reliability Analysis Guides You Toward Improvement. 3 Adjust PM task lists based upon reliability analysis with simple drag and drop. 67

Inventory, Purchasing and Receiving. 3 Extensive and flexible set of purchasing user permissions ensures Inventory, Purchasing and Receiving. 3 Extensive and flexible set of purchasing user permissions ensures that the purchasing process is accessible yet secure. 68

Inventory, Purchasing and Receiving. 3 Create quotes then email, Fax or print. Convert a Inventory, Purchasing and Receiving. 3 Create quotes then email, Fax or print. Convert a quote to a purchase requisition with one buttonclick. 69

Inventory, Purchasing and Receiving. 3 Create purchase requisitions then email, Fax or print. Generate Inventory, Purchasing and Receiving. 3 Create purchase requisitions then email, Fax or print. Generate an RFQ from a purchase requisition with one button-click. 70

Inventory, Purchasing and Receiving. 3 Approvers receive requisition and either approve entire requisition or Inventory, Purchasing and Receiving. 3 Approvers receive requisition and either approve entire requisition or line item approve. 71

Inventory, Purchasing and Receiving. 3 Approved item/requisition status is changed to ‘Release to Purchasing’. Inventory, Purchasing and Receiving. 3 Approved item/requisition status is changed to ‘Release to Purchasing’. Items may now be added to a P. O. 72

Inventory, Purchasing and Receiving. 3 Create P. O. s and manage all aspects of Inventory, Purchasing and Receiving. 3 Create P. O. s and manage all aspects of purchasing, receiving and spares usage. 73

Inventory, Purchasing and Receiving. 3 Create P. O. then email of Fax to vendor. Inventory, Purchasing and Receiving. 3 Create P. O. then email of Fax to vendor. 74

Inventory, Purchasing and Receiving. 3 Create re-order, audit, usage, stock level reports with almost Inventory, Purchasing and Receiving. 3 Create re-order, audit, usage, stock level reports with almost no effort. 75

Inventory, Purchasing and Receiving. 3 Maint. Smart tracks all expenses associated with each equipment Inventory, Purchasing and Receiving. 3 Maint. Smart tracks all expenses associated with each equipment item including spare parts used. 76