What is a Research Administrator http www youtube

What is a Research Administrator? http: //www. youtube. com/watch? v=uc. IXuaof. GXs

Office of Research Administration Grant and Contract Services (GCS) Proposal Submission at UT Arlington

Objectives óGeneral Lay of the Land óWhat Do We (Pre-Award) Do óDefinitions óProposal Submission óWhen UTA is the Subcontractor óWhen UTA has a Subcontractor (Lead) óInternal Forms óNIH Overview óNSF Overview

General Lay of the Land Vice President for Research Grant & Contract Services Grant & Contract Accounting Input awarded budgets. GCA also generates invoices and billing statements, performs budget transfers and submits all financial reports. Regulatory Services provides support for four federally mandated review committees: Institutional Review Boards (IRB), the Institutional Animal Care and Use Committee (IACUC), the Institutional Biosafety Committee (IBC), the Committee on Research Integrity (CRI) and Export Control Electronic Research Administration ERA created and maintains the Profile System. If you have questions you can email them: erahelpdesk@uta. edu ERA provides programming and other consultation services to UTA departments via a charge center, Center for Online Development (CODE). . Office of Technology Management OTM is responsible for the protection, marketing, and licensing of University created inventions and intellectual property (patents, copyrights and trademarks).

What Do We Do Pre-Award ó Proposal Submissions ó Review Sponsor Requirements ó Form(s) Review/Assistance ó Budget Review/Assistance ó Find Funding Opportunities ó Internal Forms/Approvals ó Facilitate “Just-In-Time” Requests ó Contract Negotiation ó Subcontract Preparation Everything up to the Award Notice/Fully Executed Agreement

General Definitions óGrant óContract óPurchase Order óGift/Donation óSubcontract óConsultant

Grant óSupport is for a public purpose óProject is conceived by the investigator óInvestigator defines details of the project and retains scientific freedom óSponsor does not have substantial involvement in the project SUBMISSION TYPES: ó New ó Continuation ó Renewal ó Supplement

Contracts óTerms negotiable (by varying degrees) óProject typically benefits the sponsor óSponsor exercises some direction or control óDeliverables and time frame are specified óCan be modified or amended CONTRACTS MAY BE: ó Cost Reimbursable ó Fixed-Price

Purchase Order (PO) óA commercial document issued by a buyer to a seller, indicating types, quantities, and agreed prices for products or services the seller will provide to the buyer. Sending a PO to a supplier constitutes a legal offer to buy products or services. PO’s generally come from: óLockheed Martin óHarris Corporation óBoeing óAmerican Airlines óGeneral Dynamics

Gift/Donation óVoluntary and irrevocable transfer of money, services or property (e. g. equipment, personnel time and skill) óNo expectation of or receipt of good or services from the recipient óNo performance requirements written or oral óGifts are handled through the Office of Development (30 accounts)

Subcontract ó By definition a subcontractor conducts project activities that are a primary purpose of the research program which, for whatever reason, are not conducted at the University. These activities should constitute a significant portion of the research program and require the leadership and direction of a responsible investigator located at the work site of the cooperating institution. Substantive work usually encompasses anyone or more of the following: personnel costs, supplies, equipment, travel and Facilities & Administration (F&A) costs needed by a third party.

Consultant ó An independent contractor/external consultant is an individual or firm in the business of making recommendations based upon evaluations of circumstances, giving opinions on how to proceed with a given projects, or offering a proposal or plan. Independent contractors/external consultants perform a service or complete a specific task without supervision or control by the University.

Proposal Submission ó Review the Solicitation (Request for Proposal (RFP), Request for Application (RFA), or Funding Opportunity Announcement (FOA)) ó Budget Guidelines ó Facilities & Administration (F&A) allowed ó STEM Tuition (College of Science & College of Engineering ONLY) ó Equipment ó Participant Support ó Format Requirements ó Margins ó Page limitations ó Font size ó Contractual terms and conditions at proposal stage

When UTA is the subcontractor óRead the RFP/FOA óRequired documents supplied to the lead institution/business óStatement of work (SOW) óDetailed budget óBudget justification PI óCurriculum Vitae (CV) óInstitutional commitment letter (provided by our office)

When UTA has a Subcontractor (Lead) óRequired documents supplied to UTA – Generally comes from the Sponsored Project Office óStatement of work (SOW) óDetailed budget óBudget justification óCurriculum Vitae (CV) óInstitutional commitment letter signed by the authorized official

Internal Forms óProposal Stage ó Bluesheet ó Conflict of Interest Disclosure ó Cost-share If applicable ó IDC Distribution óUpon Receipt of Positive Review ó IRB Protocol Approval ó IACUC Protocol Approval ó IBC Protocol Approval ó Pre-Award (if agency allows and has been approved through UTA) Some agencies require IRB, IACUC, & IBC Protocol approval at proposal stage

NIH

Upcoming Deadlines for NIH ( P series) Program Project Grants and Center Grants May 25 th Research Demonstration (R 18/U 18, R 25) Education Projects May 25 th Construction Grants (C 06/UC 6) May 25 th June 5 th Research Grants (R 01) Research Career Development June 12 th (K series) R 03, R 21, R 33, R 21/R 33, R 34, R 36 Other Research Grants June 16 th

Electronic Submission to NIH through grants. gov óNotify Pre-award Specialist óCreate e. RA account if needed (send request to your Pre-Award Specialist) óFind FOA and download application package óBegin Bluesheet for Routing óPrepare Application Package óSubmit Application to your Pre-Award Specialist óOGCS submits application to grants. gov

NIH New Guidelines ó Shortened Page Limits. The page limit for the new Research Strategy section will be 6 or 12 pages, according to the chart below. One additional page will be allowed for Specific Aims. As always, if the FOA requires page limits that differ from the application instructions, the FOA page limits should be followed. For resubmission and revision applications for most programs, the Introduction will be limited to one page. Current Page Limit (Section 2 -5 of the Research Plan) New Page Limit (Research Strategy) <25 6 25 12 >25 Follow FOA Instructions

Downloading an Application Package on grants. gov

NSF

NSF: Collaborative Proposal vs. Proposal with Subawards óCollaborative proposals may be submitted to NSF in one of two methods: óas a single proposal, in which a single award is being requested (with subawards administered by the lead organization); óor by simultaneous submission of proposals from different organizations, with each organization requesting a separate award.

Proposal with Subawards óThe single proposal method allows investigators from two or more organizations who have developed an integrated research project to submit a single, focused proposal. A single investigator bears primary responsibility for the administration of the grant and discussions with NSF, and, at the discretion of the organizations involved, investigators from any of the participating organizations may be designated as co-PIs. óPlease note, however, that if awarded, a single award would be made to the submitting organization, with any collaborators listed as subawards.

Collaborative proposal óFor these proposals, the project title must begin with the words "Collaborative Research: ”. óThe lead organization's submission will include a Cover Sheet, Project Summary, Project Description, References Cited, Biographical Sketches, Budgets and Budget Justification, Current and Pending Support, and Facilities, Equipment and Other Resources for their organization.

Questions ? ? Want to Learn More? Managing your Award @ UTA Post-Award Functions & Closeouts July 13, 2010 http: //www. uta. edu/ra/GCS/trainingresources. htm