Welcoming Session Logistics Training 1 2 3 4

Welcoming Session Logistics Training 1. 2. 3. 4. Background & context of ACF logistics Presentation of participants Role and Responsibilities of a log manager Agenda of the week

Global presentation Action Against Hunger is an international organisation fighting against hunger and undernutrition • • • Created in France in 1979 Operating in around 50 countries Within an international network of 7 HQ • Providing support to more than 13 millions people in the world (2014) Action Against Hunger France is relying on more than 3500 staffs all around the world, including us !

Financial volume High increase Importance of IKD in logistics volume of activities Around 50% of mission’s volume handled by logistics Huge responsibility à Accountability à Delivery of operations

Objective of the training To learn what are the ACF’s logistics ways of working (processes, procedures and some of the tools) & To understand what is expected from a logistics manager on a mission In order to properly carry out the RESPONSIBILITIES given to logistics

Objective of this session 1. Get to know each other 2. To understand the responsibilities of ACF’s logistics manager on a mission 3. Introduce the agenda of the week

Role of Logistics Dept (Reminder) LOGISTICS IS AIMING AT: • Supply the right materials to the programs Quality - Cost - Leadtime • Support the mission structure (operational security, properties management, computer & communication means, staff transport, …) Within the respect of internal and external rules.

Referential of rules: Kit. Log is gathering: • procedures • tools & formats • Good practices & examples for the management of ACF-IN field logistics.

History of Kit. Log 2001 Kit. Log V 1 2005 Kit. Log V 2 2010 Kit. Log V 3 ACF-IN ACF-F 2017 Kit. Log V 3. 6 ACF-IN ACF-F 2008 ECHO : ACF “P” Partner ACH & AAH Deploy Kit. Log V 2 Æ Several years of field experience : regular improvements and adaptation to context changes Æ Increase of ACF-IN activity volume Æ Evolution of Donors requirements vs Financial risks 2016 LINK

HR structure to handle logistics activities 1. At mission level 2. At HQ level

Standard organisation on mission

HQ team

Presentation of participants

Role and Responsibilities of the logistics manager

Question ! What do you know about… the role and responsibilities of a LOG manager on an ACF mission ?

What do you know about your interactions with the other departments ? 1. Brainstorming per group to list the main interactions with the other departments (5 min) 2. Restitution with some examples(15 min) • With the Programs Managers : • PM are defining the needs (quantity & quality, when & where) • Logs are in charge of procuring the needs accordingly (Quality/Cost/Delay) • With the Coordination team : • Log Co, hierarchical link: coordinate supplies & security • Finance Co, functional link: coordinate budget forecast, accountancy, payment • HR Co, functional link: coordinate recruitment, contracts, carrier management è Authorized Signature Form with responsibilities presentation

ACF Charter & Logistics The 6 principles: 1. 2. 3. 4. 5. 6. Independence Neutrality Non-Discrimination Free and Direct Access to Victims Professionalism Transparency

ACF Charter & Logistics 5. Professionalism Action Against Hunger bases the conception, realisation, management and assessment of its programmes on professional standards and its years of experience to maximise its efficiency and the use of resources. 6. Transparency Action Against Hunger is committed to respecting a policy of total transparency to beneficiaries, partners and donors and encourages the availability of information on the allocation and management of its funds. Action Against Hunger is also committed to providing guarantees of its good management.

Agenda of the Week Your focal point for the week is: Rajendra