Welcome to the Johnson Space Center Pre-Bid Conference and Site Visit April 7, 2009 American Recovery and Reinvestment Act – Cross Agency Support (CAS) Projects Roof Replacement and Loggia Ledge Replacement – Roof Packages 1 and 2
Agenda Speaker Title Subject Karen Kelldorf Contracting Officer Agenda/Safety and Administrative Information Larry Kenyon Associate Director, Office of Procurement Welcome from Johnson Space Center Karen Kelldorf Contracting Officer Overview Scott Robinson Chief, Security Office Security and Badging Requirements Sergio Leal Safety Engineer, Safety and Test Operations Division Safety and Health Requirements Elijah Williams Contract Specialist IFB Highlights and Schedules for Roof Packages 1 and 2 Deryl Francis Contracting Officer’s Technical Representative – Roof Package 1 Technical Specifications and Requirements for Roof Packages 1 and 2 2
Safety and Administrative Information Restrooms can be found in the hallway outside this ballroom. Fire Exits Fire Exit Fire exits are the front entrance and side exit doors. In the event of a fire, you must move Fire Exit at least 75 ft. away from the building. Restrooms 3
Registered Lobbyist Anyone in attendance who is a registered lobbyist is required to identify themselves as such on the sign-in sheets provided. 4
Welcome Larry A. Kenyon Associate Director, Office of Procurement 5
Overview Karen D. Kelldorf Contracting Officer 6
Notice • The Pre-Bid Conference for Roof Package 1 and 2 have been combined, however, they are two entirely separate acquisitions. A separate stand-alone bid package is required for each Invitation for Bid (IFB). Bidders are not required to bid on both packages. • The purpose of the Pre-Bid Conference and Site Visit is to help industry understand the Government’s requirements. • Pre-Bid Conference Attendee List and Charts presented today will be posted on within 2 working days on the NASA Acquisition Internet Service (NAIS) website. • These slides are not to be interpreted as a comprehensive description of all requirements of the solicitation. • To the extent there any inconsistencies between this briefing and the contract solicitation, the contract solicitation governs. 7
Points of Contact Contracting Officer: Karen D. Kelldorf E-mail address: karen. d. kelldorf@nasa. gov Phone: 281 -483 -1863 Contract Specialist: Elijah J. Williams Email address: elijah. j. williams@nasa. gov Phone: 281 -244 -1638 Ombudsman (NFS 1852. 215 -84): “…before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution … If resolution cannot be made by the contracting officer, interested parties may contact the installation ombudsman …” 8
Points of Contact Installation Ombudsman: Melanie Saunders Installation Ombudsman Lyndon B. Johnson Space Center Mail Code: AC 2101 NASA Parkway Houston, TX 77058 Phone: 281 -483 -0490 E-mail: melanie. saunders-1@nasa. gov 9
Questions • Any response to verbal questions during the conference or site visit shall not be construed as an official answer. • During the conference, interested parties may submit clearly written questions to the Contracting Officer using forms provided. After the conference, submit questions to the Contracting Officer in writing via email. Official responses to written questions received by the Contracting Officer will be published as an amendment to the IFB. • Anonymous questions may be submitted via each websites respective websites at: Roof Package 1: http: //procurement. jsc. nasa. gov/nnj 09 zbj 004 E/ Roof package 2: http: //procurement. jsc. nasa. gov/nnj 09 zbj 005 E/ • All questions shall be submitted by 1: 00 p. m. on April 14, 2009. 10
Security/Badging Requirements Scott Robinson Chief, Security Office 11
Security/Badging Requirements G. 8 Special Instructions for Temporary Workers Who Require Access to the Johnson Space Center Special security/badging procedures have been established for temporary workers: The prime contractor shall provide to the JSC project manager, a list of all temporary workers who require access to the center less than six months. For US citizens, the list shall contain the employee’s full name, date of birth, sex, and drivers license number and state of issuance. For non-US citizens, the list must contain the alien number, green card number, last name, first name, and date of birth. The list must be updated as employees change. All temporary workers will enter JSC through gate 3 and shall check in daily with the security officers at the vehicle inspection checkpoint. All temporary employees shall be transported between the designated parking area and the construction site by a permanently badged, contract employee and shall be escorted at all times by a permanently badged contract employee while on the construction site. Anyone transporting or escorting foreign national workers on the installation must be a United States Citizen. Temporary employees will be required to remain in the approximate vicinity (within 50 feet of the facility) until the end of the work day. Details regarding access by Temporary Workers is further defined in the clause. 12
Security/Badging Requirements G. 4 Security/Badging Requirements for Foreign National Visitors and Employees/Representatives of Foreign Contractors (JSC 52. 204 -91 (JAN 2006) An employee of a domestic Johnson Space Center (JSC) contractor or its subcontractor who is not a U. S. citizen (foreign national) may not be admitted to the JSC site for purposes of performing work without special arrangements. In addition, all employees or representatives of a foreign JSC contractor/subcontractor may not be admitted to the JSC site without special arrangements. Details regarding the admittance of Foreign National is further defined in the clause. I. 1 Personal Identity Verification of Contractor Personnel (FAR 52. 204 -9) (JAN 2006) The contractor shall comply with agency personal identity verification procedures identified in the contract and insert this clause in all subcontracts when the subcontractor is required to have physical access to a federallycontrolled facility or access to a Federal Information system. Specifically, offerors should be aware that all U. S. Citizens requiring physical access greater than six months or IT access must be investigated. Foreign Nationals requiring physical access greater than 29 days must be investigated, those whose stay is less than 29 days will be issued escort required temporary badges. In order to obtain any type of JSC badge, individuals must present two types of I-9 Data, one of these must be a Federal or State issued picture identification. Further details are provided in the clause and in Attachment J. 8 to the IFB. 13
Safety & Health Requirements Guidelines for responding to Safety Requirements Sergio Leal Safety and Test Operations Division 14
Safety and Health Requirements • • Overview of the NASA Safety Program What will be expected of you at JSC The Safety & Health Plan References 15
Overview of the NASA Safety Program • NASA safety objective is to avoid loss of life, personal injury and illness, property loss or damage, or environmental harm resulting from any of its activities and to ensure safety and healthful conditions for persons working at or visiting NASA facilities • NASA complies with all applicable regulations – NASA safety and health requirements – Requirements of those federal agencies with regulatory authority over NASA such as OSHA, EPA, and Do. T • NASA requires every employee to report workplace hazards – NASA ensures that there is no reprisal to personnel for reporting unsafe or unhealthy conditions 16
Overview of the NASA Safety Program • The NASA Safety Policy stresses the individual responsibility of each employee for their own safety and that of their co-worker. Risk within the work environment must be managed to control hazards and continuously improve workplace conditions • The Occupational Safety and Health Administration (OSHA) has recognized JSC as a leader in health and safety by awarding the “Star” designation level of achievement in the Voluntary Protection Program (VPP) • As a VPP Star Site, JSC has a comprehensive and successful safety and health program, is below the national average for the industry in injury/illness rates, has demonstrated good faith in dealing with OSHA, and serves as a safety & health mentor to regional industry – JSC has not experienced a construction related lost time case in 3 months (113 days 04/02/09) (4 years 52 days since the last lost time case) 17
What would be expected of you at JSC • All contractors performing work at JSC shall comply with all applicable safety and health requirements – Occupation Safety and Health Administration (OSHA) regulations – JPR 1700. 1, JSC Safety and Health Handbook – NASA 014100, Contractor Safety and Health Program • JSC does not assume the responsibility of the “employer” for contractor employees – Contractor employer is responsible for the safety of its own employees • Every onsite contractor shall have and conform to a written safety and health plan • Failure to comply with safety and health requirements may result in actions such as contract termination and exclusion from future contract awards. 18
Safety & Health Program Requirements • Contractor’s Safety & Health Program requirements are specified in NASA 01 41 00 – major elements include: • Safety & Health Program General Provisions • Safety Meetings; Inspections and Hazard Tracking; Mishap Investigation and Reporting; Statistical Information • Safety and Health System Organization Requirements • Include requirements for Safety & Health Staffing • Special Safety & Health Program Requirements • Address specific hazardous operations • Other key areas include Pre-use Planning; Emergency Response; Training 19
Safety & Health Plan Requirements • Contractor’s Safety & Health Plan requirements are specified in NASA 01 41 00 – Requires the following S&H Plan submittals: • Contractor's General Safety and Health Plan - describes the Contractor’s overall Safety and Health Program. – This Plan shall be submitted by the apparent low bidder and approved by the Government prior to contract award. • Contract (Site) Specific Safety and Health Plan - describes how the Contractor’s General Safety and Health Program will be tailored to the activities on this contract. – This Plan shall be submitted by the apparent low bidder and approved by the Government prior to work being started. • Subcontractor Safety and Health Plan - The Contractor shall submit detailed, written Subcontractor Safety and Health Plans. – Subcontractor plans shall be approved prior to subcontractor work being started – Minimum contents of each of the safety and health plans are listed in NASA 01 41 00 20
Safety & Health Summary • When performing tasks under this contract, the contractor shall: – Ensure protection of personnel, property, equipment and environment – Ensure compliance with all NASA policies and requirements – Ensure compliance with all Federal, State, and local regulations for safety and health – Ensure compliance with approved Safety and Health Plans 21
References • NASA Federal Acquisition Regulation Supplements (NFS) http: //nais. nasa. gov/FAR/ NFS 1852. 223 -70 - Safety and Health NFS 1852. 223 -73 - Safety and Health Plan NFS 1852. 223 -75 - Major Breach of Safety or Security • General NASA information http: //www. nasa. gov/ • Occupational Safety & Health Administration http: //www. osha. gov/ • Department of Labor-OSHA (VPP website) http: //www. osha. gov/dcsp/vpp/index. html • JSC Safety and Health handbook (JPR 1700. 1) http: //jschandbook. jsc. nasa. gov/ 22
IFB Highlights and Schedule Elijah J. Williams Contract Specialist 23
Roof Packages 1 and 2 • Each Roofing Package will be a Stand Alone Contract – Each roof package requires submittal of a separate bid package that is responsive to the individual IFB. Bid packages must meet all the requirements of the IFB such as: • One original and one copy of fully executed SF 1442, Bid Schedule, Bid Bond, Section K – Representation, Certification, and Statements of Offerors, Clause Fill -Ins as applicable and Responsibility Information as per L. 20 – SF 1442 must acknowledge all amendments to the IFB – Section K must be properly completed and returned with offer. In addition, offer must have completed the annual representations and certifications electronically via the Online Representations and Certifications Application (ORCA) website at http: //orca. bpn. gov, – Bid Guarantee (for each package, equal to 20% or $3 M, whichever is less, of the total potential contract value, TOTAL BASE BID AND OPTIONS, reflected on the Bid Schedule. • The Bid Opening for both Roof Package 1 and 2 is scheduled for 10: 00 a. m. on April 30, 2009, at 1100 NASA Parkway, Suite 600 CR, Houston, Texas 77058. Bids for Roof Packages 1 and 2 must be received by 10: 00 a. m. to be considered for award. Please note: This location is not onsite at the NASA – Johnson Space Center. • Prior to April 30, 2009, bids may be delivered Monday – Friday 8: 30 a. m. to 4: 00 p. m. to 24 1100 NASA Parkway, Suite 600 Houston, Texas 77058.
Roof Packages 1 and 2 Roof Package 1 and 2 differ as listed below: – Scope of Work • Buildings requiring Roof Replacement and Loggia Ledge Replacement • Specifications • Drawings – Site Visit (Dates and times differ and are detailed in Section L. 12 of the IFB) 25
IFB Highlights • It is the Offerors responsibility to monitor the NAIS website for any amendments to the IFB. Links to amendments will also be provided on the JSC Procurement Roof Package 1 and 2 websites: NAIS website: http: //procurement. nasa. gov Roof Package 1 website: http: //procurement. jsc. nasa. gov/nnj 09 zbj 004 E/ Roof Package 2 website: http: //procurement. jsc. nasa. gov/nnj 09 zbj 005 E/ • Contract Type: Firm-Fixed Price • Method of Competition: Full and Open competition which allows maximum participation from large and small businesses. • NAICS Code: 238160 – Roofing Contractors, Size Standard: $14 M • Period of Performance (POP) – As detailed in Section I. 5 of each of the IFBs, all Base BID work for Roof Package 1 and 2 is to be completed within 270 days of Notice-to. Proceed (NTP), and Option work for Roof Package 1 and 2 is to be completed within 270 days after the option is exercised. 26
Special Recovery Act Clauses The following FAR clauses have been included in the IFB for Roof Package 1 and 2, respectively. The FAR clauses have either been created or modified to incorporate requirements of the American Recovery and Reinvestment Act of 2009. Each clause will be discussed during the IFB Highlights for Section I and Section L. I. 2 Whistleblower Protections Under the American Recovery and Reinvestment Act of 2009 (FAR 52. 203 -15)(MAR 2009) I. 4 American Recovery and Reinvestment Act – Reporting Requirements (FAR 52. 204 -11)(MAR 2009) I. 7 Audit and Records-Sealed Bidding (FAR 52. 214 -26)(ALT I)(MAR 2009) I. 9 Required Use of American Iron, Steel, and Other Manufactured Goods-Buy American Act- Construction Materials Under Trade Agreements (FAR 52. 22523)(MAR 2009) I. 11 Subcontracts for Commercial Items (FAR 52. 244 -6)(MAR 2009) L. 10 Notice or Required Use of Buy American Iron, Steel, and Other Manufactured Goods-Buy American Act-Construction Materials Under Trade Agreements (FAR 52. 225 -24)(MAR 2009) 27
IFB Highlights • Read the solicitation very carefully: – There are numerous clauses and provisions that have been incorporated via full text or by reference throughout the document. – Clauses incorporated by reference have the same force and effect as if they were included in their full text. – The IFB contains fill-ins that should be completed by the Offeror and submitted with Offeror’s bid. If information is not applicable, Offeror should insert N/A. – Section J includes important documents, exhibits, and other attachments. – Section K – must be properly completed and returned with offer. In addition, the Offeror must have completed the annual representations and certifications electronically via the Online Representations and Certifications Application (ORCA) website at http: //orca. bpn. gov. – Section L : • Provides the Offeror with instructions, conditions, and notices essential to submission of a responsive bid. • Identifies information requested with submission of the bid to assist the Contracting Officer in making a responsibility determination. • Describes plans that will be required from the apparent low bidder within 5 days of notification by the Contracting Officer. – Section M describes the FAR requirements associated with a determination of responsibility. 28
IFB Highlights – Uniform Contract – – – Section A: Solicitation/Contract Form Section B: Supplies or Services and Prices/Costs Section C: Description/Specifications/Statement of Work Section D: Packaging and Marking Section E: Inspection and Acceptance Section F: Deliveries or Performance Section G: Contract Administration Data Section H: Special Contract Requirements Section I: Contract Clauses Section J: List of Attachments Section K: Representations, Certifications and Other Statements of Offerors – Section L: Instructions, Conditions, and Notices to Offerors or Respondents – Section M: Evaluation Factors for Award 29
IFB Highlights – Section A A. 13 Additional Solicitation Requirements Sealed offers in original and one copy are due at 1100 NASA Parkway, Suite 600 CR, Houston, TX 77058 on April 30, 2009 by 10: 00 a. m. No bids for either roof package will be accepted after 10: 00 a. m. Offerors submitting bids for both packages must submit separate stand-alone sealed offers in accordance with the IFB. A Bid Guarantee is required. All offers are subject to the work requirements and all other provisions and clauses incorporation in the solicitation in full text or by reference. Offers providing less than 60 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected. A. 17 Bid Schedule Section A. 17 directs Offerors to see the attached Bid Schedule. Offerors are required to fill in the firm fixed price for the Base Bid line items and each of the option line items on the Bid Schedule. A. 19 Acknowledgement of Amendments Offeror shall acknowledge the receipt of all amendments to the solicitation in accordance with Section L. 2 Amendments to Invitations for Bids. 30
IFB Highlights – Section B B. 2 Firm Fixed Price The total firm fixed price of this contract is $ which must match the Bid Schedule). (Offeror to insert Base Bid Total, 31
IFB Highlights – Section C C. 2 Statement of Work The contractor shall provide all labor, material and equipment necessary to perform complete roof replacement and loggia ledge replacement on multiple facilities at the NASA, Johnson Space Center detailed in the table. All work shall be accomplished in accordance with this Statement of Work, Contract Terms and Conditions, Specifications (Section J, Attachment J. 1), Drawings (Section J, Attachment J. 2), and Special Conditions provided. Roof Package 1 Eight Contract Line Items (CLIN) are authorized upon contract award (CLINs 1 -8). Seven additional option CLINs are subject to the clause I. 18, entitled Options for Increase Construction Performance. Roof Package 2 Six Contract Line Items (CLIN) are authorized upon contract award (CLINs 1 -6). Six additional option CLINs are subject to the clause I. 18, entitled Options for Increased Construction Performance. 32
IFB Highlights – Section C C. 3 Specifications Table of Contents for Roof Package 1 and/or 2 C. 4 List of Drawings for Roof Package 1 and/or 2 – Specifications and Drawings may be purchased from: A&E – The Graphics Complex Houston, Texas 713 -579 -2091 Locations and driving directions can be found at http: //www. aecomplex. com/about/locations. asp Request should identify the project title, “Roof Replacement and Loggia Ledge Replacement – Roof Package 1 and/or 2 at the NASA/Johnson Space Center. – Specifications and Drawings may be viewed at: 111 Associated Builders and Contractors Johnson Space Center, Bldg. 3910 Kirby, Suite 131 Houston, Texas 77098 Plan Room Coordinator (713) 523 -6222 2101 NASA Parkway Houston, Texas 77058 (281) 483 -4511 Associated General Contractors of America 3825 Dacoma Houston, Texas 77092 33
IFB Highlights – Section H H. 6 Small Business Subcontracting Goals (Applies only to large businesses) The total small business goal, expressed as a percent of total contract value, is 10%. The small business percentage goal (10 percent), includes the following goals expressed as a percent of total contract value. – – – Small Disadvantaged Business (SDB) 2% Women-owned Small Business (WOSB) 1% Historically Underutilized Business Zone (HUBZone) 1% Veteran Owned Small Business Concerns 2% Service-Disabled Veteran-owned Small Business (SDVOSB) 1% Historically Black Colleges and Universities and Minority Institutions (HBCU/MI) 0% Large businesses (if determined the apparent low bidder) must submit a Small Business Subcontracting Plan in accordance with FAR 52. 219 -9, Alternate I. 34
IFB Highlights – Section I I. 1 Performance and Payment Bond (FAR 52. 228 -18) (NOV 2006) The successful offeror shall furnish performance and payment bonds to the Contracting Officer as follows: – (1) Performance bonds (Standard Form 25). The penal amount of performance bonds at the time of contract award shall be 100 percent of the original contract price. – (2) Payment Bonds (Standard Form 25 A). The penal amount of payment bonds at the time of contract award shall be 100 percent of the original contract price. – (3) Additional bond protection. – (i) The Government may require additional performance and payment bond protection if the contract price is increased. The increase in protection generally will equal 100 percent of the increase in contract price. I. 1 Davis-Bacon Act (FAR 52. 222 -6) (JUL 2005) Requires a Department of Labor Wage Decision for employees performing construction work (FAR 22. 401). Employees must be paid not less often than once a week and payrolls and statement of compliance submitted weekly to the Contracting Officer. The model contract contains Harris County Wage Decision TX 080121 dated January 23, 2009, as Attachment J. 4 (updated revisions will be incorporated as received). I. 1 Hazardous Material Identification and Material Safety Data (FAR 52. 223 -3)(ALT I)(JAN 1995) Offerors are required to list any hazardous material, as defined in the clause. 35
IFB Highlights – Section I I. 1 Payments Under Fixed-Price Construction Contracts (FAR 52. 232 -5) (SEPT 2002) The Government shall make progress payments monthly as the work proceeds, or at more frequent intervals as determined by the Contracting Officer, on estimates of work accomplished which meets the standards of quality established under the contract, as approved by the Contracting Officer. The clause G. 2 Submission of Requests for Progress Payments, NFS 1852. 232 -82, and G. 6 Submission of Invoices for Payment, further detail the requirements for the contractor’s request for progress payments, including contractor certification which is required for payment. I. 1 Performance of Work by the Contractor (FAR 52. 236 -1) (APR 1984) The Contractor shall perform on the site, and with its own organization, work equivalent to at least 25% of the total amount of work to be performed under the contract. This percentage applies to any type of business concern. I. 2 Whistleblower Protections Under the American Recovery and Reinvestment Act of 2009 (FAR 52. 203 -15) (MAR 2009) (a) The Contractor shall post notice of employees rights and remedies for whistleblower protections provided under section 1553 of the American Recovery and Reinvestment Act of 2009 (Pub. L. 111 -5). (b) The Contractor shall include the substance of this clause including this paragraph (b) in all subcontracts. 36
IFB Highlights – Section I I. 4 American Recovery and Reinvestment Act – Reporting Requirements (FAR 52. 204 -11) (MAR 2009) (b) This contract requires the contractor to provide products and/or services that are funded under the American Recovery and Reinvestment Act of 2009 (Recovery Act). Section 1512(c) of the Recovery Act requires each contractor to report on its use of Recovery Act funds under this contract. These reports will be made available to the public. (c) Reports from contractors for all work funded, in whole or in part, by the Recovery Act, and for which an invoice is submitted prior to June 30, 2009, are due no later than July 10, 2009. Thereafter, reports shall be submitted no later than the 10 th day after the end of each calendar quarter. (d) The Contractor shall report the following information, using the online reporting tool available at www. Federal. Reporting. gov. (Offerors are encouraged to review this clause in detail to ensure a thorough understanding of the reporting requirements associated with this clause. ) 37
IFB Highlights – Section I I. 5 Commencement, Prosecution, and Completion of Work (Alt I) (FAR 52. 211 -10) (APR 1984) Contractor is required to commence work within 10 calendar days of the notice to proceed (NTP) and complete the entire work ready for use not later than 270 days for all Base Bid work for both Roof Package 1 and 2 and in 270 days after an option is exercised for all Option work for Roof Package 1 and 2. I. 6 Liquidated Damages – Construction (FAR 52. 211 -12) (Sept 2000) If the contractor fails to complete the work within the time specified in I. 5 Commencement, Prosecution, and Completion of Work for both Roof Package 1 and 2, Base Bid and Options, the contractor shall pay the liquidated damages to the Government ranging in amounts for each calendar day of delay until the work is completed or accepted. Roof Package 1 Liquidated Damages range from $277. 00 - $733. 00 per line item for both the Base Bid and Options. Roof Package 2 Liquidated Damages range from $277. 00 - $733. 00 per line item for both the Base Bid and Options. 38
IFB Highlights – Section I I. 7 Audit and Records-Sealed Bidding (FAR 52. 214 -26)(ALT I)(MAR 2009) (b) Cost or pricing data. If the Contractor has been required to submit cost or pricing data in connection with the pricing of any modification to this contract, the Contracting Officer, or an authorized representative of the Contracting Officer, in order to evaluate the accuracy, completeness, and currency of the cost or pricing data, shall have the right to examine and audit all of the Contractor’s records, including computations and projections, related to – (c) The Comptroller General of the United States, an appropriate Inspector General appointed under section 3 or 8 G of the Inspector General Act of 1978 (5 U. S. C. App. ), or an authorized representative of either of the foregoing officials, shall have access to and the right to— (1) Examine any of the Contractor’s or any subcontractors’ records that pertain to, and involve transactions relating to, this contract or a subcontract hereunder; and (2) Interview any officer or employee regarding such transactions. 39
IFB Highlights – Section I I. 9 Required Use of American Iron, Steel, and Other Manufactured Goods-Buy American Act-Construction Materials Under Trade Agreements (Far 52. 22523)(MAR 2009) Any request to use foreign construction material must include the information required in this clause. Offeror to fill in table provided in paragraph (d) of the clause and submit additional information as required in the IFB. I. 11 Subcontracts for Commercial Items (FAR 52. 244 -6)(MAR 2009) To the maximum extent practicable, the Contractor shall incorporate, and require its subcontractors at all tiers to incorporate, commercial items or nondevelopmental items as components of items to be supplied under this contract. Contractors shall insert all applicable clauses listed in I. 11 into subcontracts for commercial items. 40
IFB Highlights – Section I I. 16 Allowance for Delays The number of days allowed by the Government in the current schedule for Government and weather delays is 30 days. Current Mission Schedule is included as Attachment J. 3. I. 18 Options for Increased Construction Performance The Government may require the delivery of the numbered line items, identified in the Schedule as option items at the price stated in the Schedule. The Contracting Officer may exercise the options unilaterally by written notice to the contractor in the order it elects any time prior to December 15, 2009. 41
IFB Highlights – Section J J. 1 Specifications for Roof Package 1 and/or 2 as listed in Section C, Statement of Work. J. 2 Drawings for Roof Package 1 and/or 2 as listed in Section C, Statement of Work. J. 3 Center Operations Directorate (COD) Mission Update J. 4 U. S. Department of Labor General Wage Determination Quality Plan J. 5 (Submitted within 10 days after NTP and incorporated into contract upon approval by the Government. ) J. 6 Safety and Health Plan (Added to the contract prior to award upon approval by the Government. ) J. 7 Small Business Subcontracting Plan J. 8 Personal Identity Verification Card Issuance Procedures (Added to the contract prior to award upon approval by the Government. Applicable to Large Business only) 42
IFB Highlights – Section K K. 2 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (FAR 52. 204 -8) (FEB 2009) – (1) If the clause at 52. 204 -7, Central Contractor Registration, is included in this solicitation, paragraph (d) of this provision applies. (Section I of the IFBs contain FAR Clause 52. 204 -7 Central Contractor Registry. ) (d) The offeror has completed the annual representations and certifications electronically via the Online Representations and Certifications Application (ORCA) website at http: //orca. bpn. gov. After reviewing the ORCA database information, the offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in paragraph (c) of this provision have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4. 1201); except for the changes identified below [offeror to insert changes, identifying change by clause number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. FAR Clause Title Date Change Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on ORCA. 43
IFB Highlights – Section L L. 2 Amendments to Invitations for Bids (FAR 52. 214 -3) (DEC 1989) (a) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. (b) Bidders shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on the form for submitting a bid, (3) by letter or telegram, or (4) by facsimile, if facsimile bids are authorized in the solicitation. The Government must receive the acknowledgment by the time and at the place specified for receipt of bids. L. 6 Contract Award – Sealed Bidding-Construction (FAR 52. 214 -19) (AUG 1996) (a) The Government will evaluate bids in response to this solicitation without discussions and will award a contract to the responsible bidder whose bid, conforming to the solicitation, will be most advantageous to the Government, considering only price and the price-related factors specified elsewhere in the solicitation. (b) The Government may reject any or all bids, and waive informalities or minor irregularities in bids received. (c) The Government may accept any item or combination of items, unless doing so is precluded by a restrictive limitation in the solicitation or the bid. (d) The Government may reject a bid as nonresponsive if the bid prices are materially unbalanced between line items or subline items. A bid is materially unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated in relation to cost for other work, and if there is a reasonable doubt that the bid will result in the lowest overall cost to the Government even though it may be the low evaluated bid, or if it is so unbalanced as to be tantamount to allowing an advance payment. 44
IFB Highlights – Section L L. 10 Notice or Required Use of Buy American Iron, Steel, and Other Manufactured Goods-Buy American Act-Construction Materials Under Trade Agreements (FAR 52. 225 -24)(MAR 2009) Offerors must submit requests for determination of inapplicability of section 1605 of the American Recovery and Reinvestment Act of 2009 (Pub. L. 111 -5) (Recovery Act) or the Buy American Act should submit the request to the Contracting Officer in time to allow a determination before submission of offers. L. 15 Bid Bond (NFS 1852. 228 -73) (OCT 1988) (a) Each bidder shall submit with its bid a bid bond (Standard Form 24) with good and sufficient surety or sureties acceptable to the Government, or other security as provided in Federal Acquisition Regulation clause 52. 228 -1, in the amount of twenty percent (20%) of the bid price, or $3 million, whichever is the lower amount. (b) Bid bonds shall be dated the same date as the bid or earlier. 45
IFB Highlights – Section L L. 17 Magnitude of Requirement (NFS 1852. 236 -74)(DEC 1988) The Government’s estimated price range of this project is more than $10 M. L. 19 Determination of Responsibility As per FAR 9. 101 Responsible Prospective Contractors, before making a determination of responsibility, the Contracting Officer shall possess or obtain information sufficient to be satisfied that a prospective contractor currently meets the applicable standards in FAR 9. 104 General Standards. The contracting officer shall obtain information regarding the responsibility of prospective contractors, including requesting a pre-award survey when necessary (see FAR 9. 106), promptly after a bid opening. Failure to provide required information in the time specified may result in a determination of non-responsibility. 46
IFB Highlights – Section L L. 20 Responsibility Information The following information should be submitted with your bid: a) A list of major projects completed within the past three years or in progress similar to Roof Package 1 and/or 2 in size and scope that demonstrate proven roofing experience by the prime Offeror. List should focus, when possible, on projects performed on a Federal Installation and projects performed under an accelerated schedule. b) A list of present commitments, including the dollar value thereof, estimated start and completion dates, the agency or company for which the work is being performed and the name and telephone number of the Contracting Officer or Contract Manager c) Independently documented evidence of your firm’s current designated OSHA Total Recordable Incident Rate (TRIR) with NAICS Code and establishment’s employee size d) Independently documented evidence of your firm’s current OSHA DART rate (Days away from work, days of restricted work activity or job transfer) with NAICS Code e) Independently documented evidence of your firm’s current designated Safety Experience Modifier Rate (EMR) used to calculate Workmen’s Compensation Insurance. f) Provide information disclosing all federal, state and local (city-county) environmental regulatory violations, non-compliances, and enforcement actions received in the past three (3) years, whether closed or pending final disposition. This includes violations of federal, state and local asbestos program regulations, where the regulatory authority may be other than the EPA or a state environmental agency, e. g. a state-county-city department of health. 47
IFB Highlights – Section L L. 21 Required Plans The following plans must be submitted by the apparent low bidder within five days of notification. a) A Safety and Health Plan, as required by NFS 1852. 223. 73 Additional guidance for preparation of this plan is provided in Section J. 1, Specification Section 01410. b) A Subcontracting Plan as required by FAR 52. 219 -9 Alternate I. Subcontracting Goals established for this contract are detailed in Section H. 6 Small Business Subcontracting Goals. This requirement is not applicable to small business concerns. Approved plans will be included in and made a part of any resultant contract. Failure to submit acceptable plans shall make the bidder ineligible for the award of a contract. L. 22 Signature Authority Construction The bid (SF 1442) must be signed by a person who is legally authorized to bind the Bidder/Contractor. If the bid is signed by an agent, legal evidence of his authority to bind the Bidder/Contractor must be furnished with the bid. 48
Schedule • • • IFB Issued 3/31/2009 Pre-Bid Conference and Site Visit Questions Received 4/14/2009 Bid Opening 4/30/2009 Contract Award 5/28/2009 4/7/2009 49
Technical Specifications and Requirements Deryl Francis Contracting Officer’s Technical Representative – Roof Package 1 Creig Rhodes Contracting Officer’s Technical Representative – Roof Package 2 50
Roof Packages 1 and 2 • Demolition: − Tear off existing roof down to specified deck - Typical Roof: Built Up Roof, (Bd. 46 – Single Ply Hypalon) − Tear Off Existing Loggia down to specified deck - Typical Loggia: Single Ply Roof − Typically in buildings without Asbestos Containing Materials (ACM) on roof deck the existing roofing system will be removed down to the deck including the removal of the existing Lightweight Insulating Concrete (LIC) − Typically in buildings with ACM the existing roofing system will be removed down to the LIC and any unacceptable LIC will be removed and replaced. − Typically in buildings without ACM any unacceptable metal deck will be removed and replaced. − Typically in buildings with ACM any unacceptable metal deck will be repaired by overlaying new deck on top of old deck. • New Roofing System: − Typical Roof: Built Up SBS with Polyisocyanurate insulation. (Bd. 46 – Single Ply) − Typical Loggia: Type B EPDM − Slope: Match Existing or 1/8” per foot. • Fall Arrest and Lightning Protection Systems: − Each new roof will be provided with a new Lightning Protection System per Spec Section 13100 and a new Fall Arrest System per Spec Section 13105. • Period of Performance: − 270 Days to complete construction from Notice to Proceed Date 51
Roof Packages 1 Scope of Work ROOF PACKAGE 1 - BASE DESCRIPTION SQ FEET CLIN #1: Replace Roofs Building 46 Single Ply CLIN #2: Replace Roofs Building 45 (Penthouse) Built up Styrene-Butadiene-Styrene (SBS) + temporary roof 3, 220 CLIN #3: Replace Roofs Building 25 Built up SBS + temporary roof 8, 156 CLIN #4: Replace Roof Building 4 North Built up SBS + temporary roof 39, 644 CLIN #5: Replace Roof Building 7 (Admin Wing) Built up SBS + temporary roof 21, 233 CLIN #6: Replace Roof Building 37 Built up SBS + temporary roof 66, 704 CLIN #7: Replace Roof Building 222 Built up SBS + temporary roof 12, 076 CLIN #8: Replace Roofs Building 11 North Built up SBS + temporary roof 8, 960 ROOF PACKAGE 1 - OPTIONS 1 - 7 22, 487 DESCRIPTION SQ FEET Option 1 - Replace Loggia Ledge Coating Building 32 (Admin Wing) Type B Ethylene Propylene Diene Monomer (EPDM) 2, 183 Option 2 - Replace Loggia Ledge Coating Building 13 Type B EPDM 2, 494 Option 3 - Replace Loggia Ledge Coating Building 15 Type B EPDM 3, 212 Option 4 - Replace Loggia Ledge Coating Building 8 Type B EPDM 2, 500 Option 5 - Replace Loggia Ledge Coating Building 44 Type B EPDM 3, 715 Option 6 - Replace Roof Building 261 Built up SBS + temporary roof 9, 862 Option 7 - Replace Roof Building 32 (Admin Wing) Built up SBS + temporary roof 22, 763 See Table 1 at the end of Spec Section 01019 for more detailed scope of work. 52
Roof Package 2 Scope of Work ROOF PACKAGE 2 - BASE CLIN #1: l Replace Roofs & Loggia Ledge Coating Buildings 14 (Remainder) CLIN #2: Replace Roofs Buildings 221 A, B, C, D & F CLIN #3 l Replace Roofs Buildings #31 (Admin Wing and West High Bay) CLIN #4: Replace Roof Building #10 CLIN #5: Replace Roof Building #17 CLIN #6: Replace Loggia Ledge Coating Building #17 DESCRIPTION Built up Styrene-Butadiene-Styrene (SBS) + temporary roof Option 2 - Replace Loggia Ledge Coating Building #16 A Option 3 - Replace Loggia Ledge Coating Building #16 Option 4 - Replace Roof Building #30 A Option 5 - Replace Loggia Ledge Coating Building #30 A Option 6 - Replace Roof Building #30 Lobby 34, 336 Built up SBS + temporary roof 7, 480 Built up SBS + temporary roof 37, 549 Built up SBS + temporary roof 64, 235 Type B Ethylene Propylene Diene Monomer (EPDM) 49, 544 Type B EPDM ROOF PACKAGE 2 - OPTIONS 1 - 6 Option 1 - Replace Roof & Loggia Ledge Coating Building #36 (Admin Wing) SQ FEET 5, 462 DESCRIPTION SQ FEET Built up SBS + temporary roof, Single Ply EPDM at Edge strips 5, 606 Type B EPDM 2, 113 Type B EPDM 3, 423 Type B EPDM 43, 377 Type B EPDM 9, 592 Type B EPDM 5, 800 See Table 1 at the end of Spec Section 01019 for more detailed scope of work. 53
Special Considerations • Contractor Safety and Health Program (Specification Section 01410) − Contractor shall have ZERO incidents as a goal − Site/Contract Specific Safety & Health Plan must be approved before contract award − Minimum Safety Training Requirements Part 1. 8. 4 − Contractor is required to have a Safety and Health System Professional and a Safety and Health System Specialist on this project per 1. 7. 1 & 1. 7. 2. • Contractor Quality Control (Specification Section 01451) − Quality Control Plan must be submitted within 10 days of notice to proceed • Asbestos/Lead Abatement & Control (Specification Section 01220. 02410 & 07590) – Construction of this project involves incidental exposure to and/or removal of Asbestos Containing Material (ACM) & Lead. – See Table 1, Section 01019 for known locations of ACM and Lead. – See Section 01220, 02410 & 07590 for details on abatement and controls. – Asbestos Design and Work Plan is required. Plan must be prepared by accredited designers. • Re-Roofing Preparation and Procedures (Specification Section 07590) – Roofing Design – Demolition Plan – Weight and Load Management Plan – Protection Plan – Stairway Scaffolding Required for Roofs over 16’ 54
Inspection Services Support Activities Document Control The JSC Inspection Services Contractor, Gilbane Building Company , is tasked to be the document controller for this project. Maintains Project Files, Submittal, RFI, and Change Order Logs for each project. All documents must be turned into Gilbane. Documents will be date stamped and logged in prior to sending them to the appropriate parties for review and comments. Once documents are returned to Gilbane, they will be distributed back to the Contractor. NO DOCUMENTS WILL BE ACCEPTED BY GILBANE BEFORE THEY ARE PROCESSED BY THE PRIME CONTRACTOR Inspection Services The contractor is responsible for Quality Control. The JSC Inspection Services Contractor, Gilbane Building Company, is responsible for Quality Assurance. Gilbane will be the main contact on the jobsite. They coordinate any test reviews with the Contractor and NASA Facility Manager, NASA Project Manager, and NASA Service Contractors per Contract Documents. Primary and alternate representatives from Gilbane will be assigned. Security and Badging Gilbane handles ALL badging requests. After receipt of approval from NASA Security, approval will be forwarded to the Contractor and Safety Training will be scheduled. 55
Site Visit Schedule Roof Packages 1 and 2 Roof Package 1 Date: April 7 April 8 Time: Building #: 10: 00 am – 12: 30 PM 25, 46 & 11 8: 00 am – 11: 30 am 4 N, 7, 37 & 222 1: 00 pm – 4: 00 pm 13, 15, 8, 32, 44, 261 Roof Package 2 Date: April 7 April 9 Time: Building #: 2: 00 pm – 4: 00 PM 10 & 31 8: 00 am – 11: 30 am 14, 17 & 221 1: 00 pm – 4: 00 pm 16, 30 A, 30 L, 36 Roof Safety All personnel on the roof shall not come closer than 7 feet from the edge of the roof. Violation of this Safety Rule will result in end of site visit. 56
Site Visits • You are expected to follow your NASA Escort at all times. • Any response to verbal questions during the conference or site tour shall not be construed as an official answer. • Hard-hats, glasses, and other protective gear are not necessary for the site tour. • Please consider any personal health issues before participating in the site tour and designate individuals appropriately. • There will be Emergency Medical Service (EMS) personnel available in the event of an emergency. 57
Thank you for attending the Pre-Bid Conference and Site Visit Recovery Act – CAS Projects Roof Replacement and Loggia Ledge Replacement at Johnson Space Center - Roof Packages 1 and 2 58
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