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Welcome to Student News 1: 00 – 2: 00 (roll-call 12: 45) Please MUTE Welcome to Student News 1: 00 – 2: 00 (roll-call 12: 45) Please MUTE your microphones! Please e-mail the following to [email protected] 101. net: • List of VTC attendees at your site • Comments/suggestions regarding this & future VTCs

Introduction Student News VTC • Thanks for the feedback, we have scheduled VTCs for Introduction Student News VTC • Thanks for the feedback, we have scheduled VTCs for Feb, March, April and May 2008 • Screen difficulties – no solution for this, so we have sent you a copy of the Power. Point prior to VTC • Next VTC will be February 28 th, 1: 00 – 2: 00; email suggestions/comments to: [email protected] 101. net

News Juli Reed News Juli Reed

News Upcoming Workshops • Next Year Scheduling Part 1 - February – Elementary – News Upcoming Workshops • Next Year Scheduling Part 1 - February – Elementary – Middle School – High School • Next Year Scheduling Part II – March For schools using the Auto Scheduler – June Hand Scheduling students

News Upcoming Workshops June 2008 • Year End Building Prepartaion – Checklist to sign News Upcoming Workshops June 2008 • Year End Building Prepartaion – Checklist to sign and return to YE Contact • Year End

News Fiscal Conversions • Nov 2007 - Oakesdale and Cusick • April 2008 – News Fiscal Conversions • Nov 2007 - Oakesdale and Cusick • April 2008 – Pullman • Summer 2008 – Asotin, Dayton, Pomeroy

News Upcoming Release • February Release Weekend 9: 00 PM, Friday, Feb 8 th News Upcoming Release • February Release Weekend 9: 00 PM, Friday, Feb 8 th Until 9: 00 PM, Sunday, Feb 10 th Users must be logged out during this installation. Remember teachers too. Release notes will be posted Student Website

Shelly Fry Shelly Fry

New Educational Milestones Notice the new Reading and Writing Milestones – set to Met New Educational Milestones Notice the new Reading and Writing Milestones – set to Met if TWASL for Reading and Writing is not in Skyward

WA State Transcript Changes OSPI Bulletin 107 -07 – Dated November 27, 2007 WAC WA State Transcript Changes OSPI Bulletin 107 -07 – Dated November 27, 2007 WAC 392 -415 Secondary education – standardized high school transcript The 2007 legislative session postponed the requirement for students to earn a Certificate of Academic Achievement (CAA) or a Certificate of Individual Achievement (CIA) by delaying the requirement that students meet the state’s mathematics standard until 2013. (Students who first entered 9 th grade in or after 2004 -05 must still meet the reading and writing standards to be eligible for a diploma. ) The State Student ID number (SSID) has been added to the transcript. The “State Assessments” section has been deleted. The “Additional State Requirements” section has been reformatted

WA State Transcript Changes The “Additional State Requirements” section will now display a value WA State Transcript Changes The “Additional State Requirements” section will now display a value of “Met” or “Not Met”, for all four of the following state graduation requirements; Writing and Reading Standard can also show a status of “Waived”. 1. 2. 3. 4. Writing Standard Reading Standard High School and Beyond Plan Culminating Project

WA State Transcript Changes • An additional line will indicate “Certificate of Academic Achievement WA State Transcript Changes • An additional line will indicate “Certificate of Academic Achievement EARNED” or “Certificate of Individual Achievement EARNED” if either of the certificate requirements have been met. • If the student has not met either requirement, nothing will be displayed regarding the student’s Certificate status.

WA State Transcript Changes Notice the SSID Printed in the transcript header WA State Transcript Changes Notice the SSID Printed in the transcript header

WA State Transcript Changes Additional State Requirements 1 2 3 4 5 WA State Transcript Changes Additional State Requirements 1 2 3 4 5

WA State Transcript Changes 1. Reading Standard – This standard will show met if WA State Transcript Changes 1. Reading Standard – This standard will show met if the student has a level 3 or greater on the TWASL for reading; or the Educational Milestone for Reading is set to Met. 2. Writing Standard – This standard will show met if the student has a level 3 or greater on the TWASL for writing; or the Educational Milestone for Writing is set to Met. 3. High School and Beyond Plan – This requirement will show met if the student has the Educational Milestone for the High School and Beyond Plan set to Met. 4. Culminating Project – This requirement will show met if the student has the Educational Milestone for the Culminating Project set to Met. 5. Certificate of Academic Achievement - This Requirement will show earned if the student has level 3 or greater on the TWASL for reading, writing, and math; or the Educational Milestone for the CAA is set to Met. Certificate of Individual Achievement - will show earned if the Educational Milestone for the CIA is set Met. If neither the CAA or the CIA have been met this line will show as all asterisks.

WA State Transcript Changes Waiving the reading or the writing standard To Waive either WA State Transcript Changes Waiving the reading or the writing standard To Waive either standard, type the word ‘Waived’ in the comments section for the Reading and the Writing Educational Milestones.

WA State Transcript Changes Waiving the reading or the writing standard WA State Transcript Changes Waiving the reading or the writing standard

New Transcript Reports Transcript Status for Additional State Requirements By Range This Report shows New Transcript Reports Transcript Status for Additional State Requirements By Range This Report shows each student and their status for each of the additional state requirements. SM/State Reports/Washington Transcript Report/Standardized High School Transcript

New Transcript Reports Student TWASL Details if CAA status = Not Met - By New Transcript Reports Student TWASL Details if CAA status = Not Met - By Range This Report shows each student and their status for each portion of the WASL SM/State Reports/Washington Transcript Report/Standardized High School Transcript

Transcript Security New Reports Transcript Security New Reports

Transcript Security Educational Milestones Transcript Security Educational Milestones

Shelly Fry Shelly Fry

Obligations Presentation The Student Obligations Module allows schools to track information that student’s need Obligations Presentation The Student Obligations Module allows schools to track information that student’s need to provide to the school district. 2 District Level Tables must be set up: • Obligation codes • Obligation waivers Obligations are assigned to students • Individually • In Mass

Obligations Student Management/Admin/Obligations/Codes/Obligation Codes • Click Add – the following screen will display • Obligations Student Management/Admin/Obligations/Codes/Obligation Codes • Click Add – the following screen will display • • Enter an Obligation Code, up to 8 characters Click the Obligation Type Financial or Other (only 1 financial obligation code per district) Enter a short and long Description Click OK

Obligations Sample Obligation Code for ASB Card Obligations Sample Obligation Code for ASB Card

Obligations Student Management/Admin/Obligations/Codes/Waiver Codes • Waiver Codes are optional • Click Add – the Obligations Student Management/Admin/Obligations/Codes/Waiver Codes • Waiver Codes are optional • Click Add – the following screen will display • Enter a Waiver Code, up to 8 characters. • Enter a short and long Description. • Click OK.

Obligations Sample Waiver Code Obligations Sample Waiver Code

Obligations Adding an Individual Obligation Student Management/Admin/Obligations • Find a Student • Click Select Obligations Adding an Individual Obligation Student Management/Admin/Obligations • Find a Student • Click Select May also be entered via: Student Management/Student/Entity Tab/Obl

Obligations Click Add Obligations Click Add

Obligations • • • Enter the Obligation Code Verify the School Year (change if Obligations • • • Enter the Obligation Code Verify the School Year (change if necessary) Click Obligation Met Box if applicable Enter a Waiver Code if applicable Click Ok

Obligations Utilities for Mass Creating/Removing/Changing/ Obligations and Waivers Student Management/Admin/Obligations/Utilities Obligations Utilities for Mass Creating/Removing/Changing/ Obligations and Waivers Student Management/Admin/Obligations/Utilities

Obligations Reporting Student Management/Admin/Obligations/Reporting There are 3 reports available, however the letters only function Obligations Reporting Student Management/Admin/Obligations/Reporting There are 3 reports available, however the letters only function if Fee Management is also being used.

Obligations Student Obligations Report Range Screen Obligations Student Obligations Report Range Screen

Obligations Student Obligations Report Sample Obligations Student Obligations Report Sample

Obligations Tied to Printing Student Schedules If your district is using obligations you must Obligations Tied to Printing Student Schedules If your district is using obligations you must check the box to: Print Schedule When Obligations Not Met The default is unchecked

Obligations See the Student Records Website for the complete Obligations Training Handout. www. esd Obligations See the Student Records Website for the complete Obligations Training Handout. www. esd 101. net/cooperatives/stu_resource. htm

Tips Juli Reed and Shelly Fry Tips Juli Reed and Shelly Fry

Displaying Classes for a Prior Semester • Gradebook default is set to display a Displaying Classes for a Prior Semester • Gradebook default is set to display a list of the current classes. When the semester changes, the current classes are for Semester 2, but the teachers are still grading and posting for Semester 1. • When entering My Gradebook, be sure to select the Blue lettered option “Show All Classes”. This displays the Semester 1 and Semester 2 classes.

Displaying Classes for Prior Semester Displaying Classes for Prior Semester

Displaying Classes for Prior Semester Displaying Classes for Prior Semester

Grade Tab Options SM/ST/Grades Tab Click the More Button Or the Screen Button Grade Tab Options SM/ST/Grades Tab Click the More Button Or the Screen Button

Grade Tab Options SM/ST/Grades Tab/More • Courses can be sorted by Course Code or Grade Tab Options SM/ST/Grades Tab/More • Courses can be sorted by Course Code or Period • Dropped Classes can be displayed • Classes with no Grades can be displayed • Comments can be displayed • A blank line does not have to be displayed between each class • Course headers can be If you like your changes they can be # Saved repeated • You can limit the Grade buckets displayed

Grade Tab Options SM/ST/Grades Tab Options changed Grade Tab Options SM/ST/Grades Tab Options changed

Grade Tab Options SM/ST/Grades Tab/Screen Grade Tab Options SM/ST/Grades Tab/Screen

Saving to your Hard Drive • Documents saved to your Citrix Desktop may disappear Saving to your Hard Drive • Documents saved to your Citrix Desktop may disappear – they cannot be retrieved if this happens • Best Practice is to Save to your Local Hard Drive File/Save As Save to a folder on C$ on ‘Client’ (V: )

Saving to your Hard Drive What if you can’t write to your Hard Drive? Saving to your Hard Drive What if you can’t write to your Hard Drive? Check your Citrix Security Settings Doing this won’t help

Saving to your Hard Drive • On the Citrix Desktop Right Click on the Saving to your Hard Drive • On the Citrix Desktop Right Click on the icon in the upper left corner Choose File Security Status Change the Access Level to Full Access and click OK

Saving to your Hard Drive • If your security status is set to full Saving to your Hard Drive • If your security status is set to full access and you still can’t write to your hard drive contact your district tech support personnel. • If you are using a Mac and you can’t access your hard drive contact ESD 101 Student Records Support.

Student Range – Default Entity For schools that share students and only want to Student Range – Default Entity For schools that share students and only want to see the students assigned to their default entity. Path: SM/ST Select ‘Student’ button (upper left) Select ‘Range’ button (upper right)

Student Range – Default Entity: Yes to only see students in this default entity. Student Range – Default Entity: Yes to only see students in this default entity. No to only see the shared students. Both (default) to see both.

Name Used As For certain name types (listed below), you can see which students Name Used As For certain name types (listed below), you can see which students are attached to that name • Guardians • Emergency • Health Professional • Employer Path: SM/CO/DC/NA • Select to ‘View All Names’ (bottom center) • Highlight the name you want to view • Highlight the Name Type (bottom right) • Student attached to that name will be displayed

Name Used As Select the Name Used As button Name Used As Select the Name Used As button

Name Used As GUARDIAN EMERGENCY CONTACT This helps to find the Student(s) Name Used As GUARDIAN EMERGENCY CONTACT This helps to find the Student(s)

Printing • Select the correct printer • Log off correctly to save the setting Printing • Select the correct printer • Log off correctly to save the setting

Proper Log Off from Citrix 1. Start 2. Log Off NOT the RED X Proper Log Off from Citrix 1. Start 2. Log Off NOT the RED X

New NW Withdrawal Code • New Enrollment status for CSRS – Used for students New NW Withdrawal Code • New Enrollment status for CSRS – Used for students have not passed the WASL but have met all of the other graduation requirements. • Stands for Needs WASL (NW). • WESPa. C software has not been updated for the new code. Once OSPI releases the bulletin regarding this change the CSRS logic will be updated.

Supplemental Entity 999 Records SM/Student/Entry/With Click Supplemental Entity 999 Records SM/Student/Entry/With Click

Supplemental Entity 999 Records Click Add Supplemental Entity 999 Records Click Add

Supplemental Entity 999 Records Supplemental Entity 999 Records

IEP On-line Import • Import Option now available for those districts who are interested IEP On-line Import • Import Option now available for those districts who are interested (not required). • Birth to 3 information must be updated in WESPa. C – Not stored in IEP On-line. • Contact ESD 101 Student Records if interested. • ESD 101 will only be able to work with one district at a time. Priority will be on a first come/first served basis.

Crista Calderon Crista Calderon

reminders WASWUG • Washington State WESPa. C User Group conference: – March 16 th reminders WASWUG • Washington State WESPa. C User Group conference: – March 16 th – 18 th, 2008 – Doubletree Hotel, Sea-Tac Airport – URL for more details: www. nwrdc. net – click on the WASWUG 08 link on the right hand side of the screen Note: There will not be any Food Service Sessions at this year’s conference.

Resourses • ESD 101 Student Website – Training Materials • You should have received Resourses • ESD 101 Student Website – Training Materials • You should have received a Login and Password to access this information. • This presentation will be posted upon completion of the VTC. – FAQS – Calendar www. esd 101. net/cooperatives/stu_resource. htm

Thank You! Please e-mail the following to Stucoord@esd 101. net: • List of VTC Thank You! Please e-mail the following to [email protected] 101. net: • List of VTC attendees at your site • Comments regarding this and future VTCs