Welcome to: SAP UK HERUG Meeting 16 th September 2009 Absoft Ltd Lyric Square Hammersmith
SAP – Sector Vision Absoft – HERUG Role and Introduction Collaboration & Template Development Shared Services HERUG Vision Use of SAP & Challenges HERUG meeting
SAP – Sector Vision Absoft – HERUG Role and Introduction Collaboration & Template Development Shared Services HERUG Vision Use of SAP & Challenges HERUG meeting
Absoft Background n Founded in 1991 n SAP consultancy practice n SAP experience since 1992 n 60+ permanent members of staff n Over 400 person-years of SAP experience n HE Sector specialisation & partnership with SAP n Aberdeen & London offices n HERUG Preferred Supplier
SAP – Sector Vision Absoft – HERUG Role and Introduction Collaboration & Template Development Shared Services HERUG Vision Use of SAP & Challenges HERUG meeting
Advantage Higher & Further Education An Absoft SAP Business All-in-One Solution Elaine Thomson, SAP Consultant – Education Sector 16 September 2009 Unlocking Business Potential with SAP Solutions
What’s in SAP Business All-in-One? Advantage Higher & Further Education Packaged Services Scoping, Implementation, Training and Go Live Services powered by SAP ASAP Focus Methodology SAP Best Practices Preconfigured Business Processes and Documentation SAP Business All-in-One Finance, Controlling, Sales, HCM, Procurement, Inventory, Analytics powered by SAP Net. Weaver Technical Basis Hardware, Database, Network, Client
SAP Business All-in-One Value Proposition n Rapid Time to Value 12 -14 weeks cash flow Shorter Payback Time n Affordable High ROI and low TCO. n Rapid Prototype “What you see is what you get” Predictable n Proven & Reliable Safe. Tested solution n Future-proof and Scalable One integrated system for life n Flexible, Incremental Approach Implement what you need, when you need it Safe. Affordable. Predictable. Accelerate Time-to-Benefit Reduce Initial Investments time
What’s in ‘the box’? Advantage Higher & Further Education… n Preconfigured processes n Detailed activation and configuration guides n Business process documentation n Reference configuration documentation Implementation accelerators = lower cost = rapid time to value
Supporting Strategy at HE/FE Organisations Key Strategic Goals Recruit & Retain the Best Key Areas of Opportunity Student Lifecycle Management FUTURE Finance & Procurement Compete and Grow Human Resources FUTURE Control Cost & Create Value Information Technology Key Value Drivers q Streamline student recruitment / admission q Increase efficiency of registration q Reduce number of student information systems q Eliminate redundant data entry between processes q Fewer reconciliations and faster close times q Grants management q Reduce maverick spend through contract compliance q Rationalise supplier base q Integrated HR / PY systems q Employee and Manager Self service q Improved recruiting processes q Improved analytics q Reduced number of legacy systems q Lower IT support costs q Lower interface costs
Advantage Higher & Further Education Solution Map E R U T U F
Preconfigured, Integrated Functionality • Budgeting across multiple years • Cost capture within a project structure with a hierarchical nature • Project hierarchy can be simplified or added to depending on complexity/nature of work • Reporting of all spend and commitments against project • Monitoring against budget across project life, or f/y • Settlement of project costs to Asset in course of construction, Final Fixed Asset, Cost Centre or GL Account • Planning of resources, timelines and milestones
SAP – Sector Vision Absoft – HERUG Role and Introduction Collaboration & Template Development Shared Services HERUG Vision Use of SAP & Challenges HERUG meeting
Market Drivers n Cost Reduction n Limited Internal Resources n ‘Sweat the Asset’ n Green IT Initiatives n Do More with Less (new functionality, automation etc. ) n SAP Maintenance Window for 4. 7 There must be a better way…
Market Drivers
SAP HR/Payroll Managed Service for Higher Education n Client specific but shared environment n Hosted in Absoft’s Aberdeen Data Centre n ERP 6 SAP HR & Payroll n All required technical / functional support n Always patched to latest levels n Hot Standby DR n Substantial cost savings from shared technology infrastructure n New functionality at reduced cost
SAP Hosting & Data Centre Facility Purpose-built data centre facility (next to Davidson House) Full Disaster Recovery of Live systems High bandwidth communication links Highest Security and State of the art backup / restore technologies Latest OS / DB / Hardware available Hardware: - Dedicated 64 -bit servers from Hewlett Packard -High-capacity Cisco network backbone. -Redundant power to all racks and systems -Redundant networking for all systems -Rapid deployment of new systems -Certifed Virtualization technology Operating system: -Suse Enterprise Linux 64 -bit Database: Max. DB
Absoft’s Advantage HR Payroll Solution Architecture
Cost Comparisons (HR/PY Tech. Upgrade Example) Classic SAP HRPY Technical Upgrade One-off costs Hardware DR Hardware Services (migration) Services (tech upgrade) PI (e-filing) Solution Manager SAP HR/PY Managed Service for HE £ 25, 000 £ 10, 000 £ 15, 000 £ 27, 000 £ 11, 500 £ 10, 000 £ 93, 500 One-off costs Data Take-On c£ 15, 600 Monthly All-Inclusive Cost £ 1, 900 Recurring Costs (per annum) Infrastructure £ 6, 300 Internal Support £ 16, 000 External Support £ 10, 000 £ 32, 300 5 year cost £ 255, 000 5 year cost £ 129, 600
Solution Benefits n Avoid repeated technical upgrades (improved sector efficiency) n Leverage economies of scale in Absoft’s Managed Service n Reduce costs: u Hardware u Skills u Consultancy u Support n Lowered risk: u Absoft ‘Always On’ SLA u Latest SAP release & EHP’s n Scalability and access to new functionality at lower costs n Improved Green IT credentials
Next Steps Discussion – Shared Services Roadmap End-User Service Delivery Analytics Human Capital Management Corporate Services Financial Supply Chain Management Talent Management Enterprise Asset Management Workforce Analytics Financial Accounting Management Accounting Workforce Process Management Project and Portfolio Management Travel Management Corporate Governance Workforce Deployment Environment, Health and Safety SAP Net. Weaver Financials Financial Analytics
HR / Payroll Talent Management Recruiting Career Management Succession Management Enterprise Learning Employee Performance Management Compensation Management Workforce Process Management Employee Administration Organizational Management Workforce Deployment Project Resource Planning Resource and Program Management Global Employee Management Benefits Management Time and Attendance Payroll and Legal Reporting HR Processes & Forms Workforce Analytics Workforce Planning Workforce Cost Planning & Simulation Workforce Benchmarking Workforce Process Analytics & Measurement Talent Management Analytics & Measurement Strategic Alignment Core Processes Possible Future Processes
Shared Services - Financials Financial Supply Chain Management Credit Management Financial Accounting Collections Management Accounts Payable Contract Accounting Profit Centre Accounting Cost Centre and Internal Order Accounting Project Accounting Dispute Management Fixed Assets Accounting Investment Management In-house Cash and Liquidity Management Bank Accounting Cash Journal Accounting Treasury and Risk Management Corporate Governance Inventory Accounting Electronic Bill Presentment and Payment Bank Relationship Management General Ledger Accounts Receivable Management Accounting Audit Information System Whistle Blower Complaints Management of Internal Controls Risk Management Segregation of Duties Tax Accounting Accrual Accounting Local Close Financial Statements Financial Analytics Financial and Management Reporting Financial Planning, Budgeting and Forecasting Profitability Analytics Product and Service Cost Analytics Overhead Cost and ABC/M Analytics Payment Behavior Analytics Working Capital and Cash Flow Management Core Processes Possible Future Processes
SAP – Sector Vision Absoft – HERUG Role and Introduction Collaboration & Template Development Shared Services HERUG Vision Use of SAP & Challenges HERUG meeting
SAP – Sector Vision Absoft – HERUG Role and Introduction Collaboration & Template Development Shared Services HERUG Vision Use of SAP & Challenges HERUG meeting
SAP – Sector Vision Absoft – HERUG Role and Introduction Collaboration & Template Development Shared Services HERUG Vision Use of SAP & Challenges HERUG meeting