Welcome to Adviser Orientation Academic advising plays an

Welcome to Adviser Orientation “Academic advising plays an important role in supporting student achievement, particularly in helping students reach their potential. ” (Drake et al. 2013)

Agenda for Today §Welcome and Sign In §Admissions Data and the Entering Class §Advising Materials Overview, Online Tools and Website §Five Minute Updates § 15 Minute Break and Pick Up Freshman Academic Handbooks §Academic Honesty Presentation §Updates from Health Professions Advising and Education Abroad §Lunch (30 minutes) §First Generation Students & Advisers Panel §Overview of the Orientation Week Schedule §A Few More New Things §Supporting Students Who Are Having Difficulties §Break Out Sessions: Hajim Advisers and New & Learning Advisers

Welcome and Introductions § “The quality of academic advising is the single most powerful predictor of satisfaction with the campus environment for students at four-year schools. ” (National Survey of Student Engagement, 2005)

How Academic Advisers Support Student Success § Assist students in the articulation of their academic goals § Help connect students with program and department resources so that they can plan their programs confidently § Be a student advocate when appropriate § Guide students toward specialized resources when they experience difficulties § Communicate/check in with students regularly § Consider that academic advising is a teaching and learning activity – what is it that we want to teach our advisees?

Ten Strategies for Demonstrating Care and Concern for Students § Learn and use your advisees’ names § Respect your advisees’ opinions, even when you disagree § Be prepared to learn from your advisees; consider that they bring unique perspectives, cultures, and experiences to your relationship § Listen carefully for verbal and non-verbal signals; this will help you ask the right questions § Communicate enthusiasm!!

Ten Strategies for Demonstrating Care and Concern for Students § Clarify students’ goals at the start of your meetings – “Tell me what you are here to talk about today” § Remember to give your advisees space to talk § Share something personal about yourself to help students make a connection to you § Explain how you will help students when you don’t know the answer § Keep records of your conversations

Overview of the Class of 2020 § § § § Approximately 1340 students 49 States and 93 Countries represented Male/Female: 49/49%; 2% Other 29% Asian; 6% Black; 6% Hispanic; 48% Caucasian; 27% International 14% First Generation College Students 400 interested in pre-med Some popular majors this year: Mechanical Engineering, Biology, Computer Science, Biomedical Engineering, Neuroscience

Quick Review of Pre-Major Adviser Resources • CCAS and Adviser Resources website • Next week beginning on Thursday afternoon, we will have folders available for Pre-major Advisers who are advising first year students. The folders can be picked up Thursday between 1 and 5 pm and Friday between 9 and 12 noon and 1 and 5 pm. • Those of you advising sophomores only can access copies of the information we are providing to first year advisers on-line prior to the start of classes. • Freshman Academic Handbook and Advisers’ Handbook • Watch for emails from me next week & during Orientation!

Quick Review of Pre-Major Adviser Resources • CCAS and Adviser Resources website • Orientation Schedule • CCAS Professional Advisers in Lattimore 312 (both A&S and Hajim) • Department Advisers and Contacts • Don’t forget about our Peer Advising Program • Ongoing Training Opportunities and Guest Speakers • Watch for emails from me throughout the semester!

Five Minute Updates • • • Primary Writing Requirement The Advising Roadmap Tool Math Placement BIO 110 Placement Language Placement Citation for Community Engaged Scholarship Advising and Supporting Veterans CAS 170 Additional Clusters

Five Minute Updates Primary Writing Requirement – Matt Bayne Writing, Speaking and Argument Program Rush Rhees Library G-121 mbayne@ur. rochester. edu

Five Minute Updates The Advising Roadmap Tool Elayne Stewart Registrar’s Office 127 Lattimore Hall Elayne. m. stewart@rochester. edu

Math Placement • Calculus Sequences: MTH 140 s vs MTH 160 s vs MTH 170 s (honors) • AP rules take precedence over all other placement guidelines -With AP, students have options • With no advanced credit (AP, IB, A-level) placement determined by combination of high school records, SAT, and ACT scores.

• Without advanced credit, 3 placement levels: o Low- MTH 140 placement o Mid- MTH 141 placement o High- MTH 161 o Highest- MTH 161 or 171 (can choose) • Placements are now STRICT, cannot go “above” placement (but can go “below”) • There is an optional placement exam for students placed in 141 that want in 161 (or 140 that want in 141). **171 not usually recommended without AP or at least 740 SAT or 33 ACT

Placement Exam • Friday, Aug 26, 3: 00 -4: 30 PM, in Hubbell Aud • Covers standard pre-calculus material -Stewart Appendices A, B, D, Sections 1. 3, 1. 4, 1. 5 • Students dissatisfied with their placement (140/141) can only override by taking exam • If a student is satisfied with their placement, they do NOT take the exam

• Discrepancies or questions: students can see Math Dept at Academic Open House • More info on placement, AP guidelines, the exam, and calc sequences: www. math. rochester. edu/undergraduate Math Dept Contacts: Kalyani Madhu – kmadhu@ur. rochester. edu Mark Herman – herman@math. rochester. edu Amanda Tucker – amanda. tucker@rochester. edu

Five Minute Updates BIO 110 Placement Professor Tom Eickbush Department of Biology 488 Hutchison Hall Thomas. eickbush@rochester. edu

Five Minute Updates Language Placement Professor Teresa Valdez Modern Languages and Cultures 402 Lattimore Hall tvaldez@ur. rochester. edu

Citation in Community-Engaged Scholarship Partnership between Rochester Center for Community Leadership, The Dean of the College, and academic programs + Integrate community-engaged learning opportunities available across the college (curricular and co-curricular) + Provide recognition on the transcript for undergraduate achievement in community-engaged learning

Citation in Community-Engaged Scholarship Program Requirements 12 -Credits of Community-Engaged Coursework - expose issues of inequality or unmet needs in community beyond campus 2 2 -Credit Seminars on Community-Engaged Scholarship - prepare students in basic skills for competent and productive community engagement Capstone Project - jointly supervised by faculty member and community partner - delivers product of value to organization or population

2016 -2017 Community-Engaged Courses AH 137: Intro to Modern Architecture ASL 101: Beginning American Sign Language I ASL 202: History and Culture of American Deaf Community ASL 203: Advanced ASL HIS 258: Women’s Lives and Letters HIS 257: History of Masculinity JPN 207: Film as Object JPN 219: Tourist Japan LIN 101: Intro to Linguistics PH 230: Law in Public Health Practice REL 170: Religion and Hip-Hop Culture WRT 105: Cultural Politics of Game Narratives PSC 233: Innovations in Public Service …with more to come…

Citation in Community-Engaged Scholarship Contact: Lauren Caruso Assistant Director & Advisor Rochester Center for Community Leadership lauren. caruso@rochester. edu 107 Lattimore Hall 585 -276 -6860 Coming at Orientation: rochester. edu/college/rccl/community-engaged-scholars. html

Veteran and Military Family Services Office (Wallis Hall) § Assists students in § Provides an on campus accessing veteran support network educational benefits through the UR Veterans Alliance § Helps students connect Group with off campus resources § Contact: Pat Toporzycki or Kate § Contact Ayers veteranservices@ur. ro chester. edu

CAS 170 US Life: Customs & Practices 2 credits pass/fail Fall and Spring Lead Instructor: Molly Jolliff, Director, International Student Engagement, Associate Director, CCAS Instructors:

Course Objectives Through this course international students will explore campus, community and American culture, enhance their intercultural competence, and build academic skills to improve their success in the American classroom. Students will compare cultures through a variety of readings, in class discussions, blogs and outside class activities. §Familiarize new students with UR and Rochester §Practice successful student strategies §Encourage involvement and friendships §Provide a small safe space to help students adjust

Class content • • • Culture Values US Classroom Culture Student Life Public Speaking Workshop Communication Culture Shock Presentations Academic Integrity Diversity

Field Excursions • Public Market • Corn Maize • Letchworth Hike • City Hall & Rochester tour • Game night with Mentors • Eastman Concert • Thanksgiving dinner • Genesee Country Village Museum

Additional Clusters • Beginning in Fall 2016, enrolled undergraduates have the option of declaring Additional Clusters. These clusters are beyond those used to meet the distributional requirements of the Rochester Curriculum. Additional Clusters encourage students to explore new areas and pursue them in some depth. These clusters will appear on the student’s official transcript.

AS&E Academic Honesty Policy for Pre-major Advisers

Prevalence of Academic Dishonesty 2013 anonymous survey of UR undergraduates shows the following selfreported rates of academic dishonesty: § 66% reported 1 or more behaviors § 46% reported unauthorized collaboration § 29% reported writing-related behaviors § 22% reported exam-related behaviors

What do pre-major advisers do in the AS&E academic honesty system? § Training § Advising § Reporting

Reporting Violations § Advising role: do not report students seeking advice about a violation they have committed § Non-advising role: mandated reporter when student violates policy in a way that is directed at you § Example: advisee forges your signature on a form § Process: consult with Rachel Remmel, Academic Honesty Liaison § Academic honesty policy requires confidentiality

Advising § Provide information § Academic honesty website: http: //www. rochester. edu/college/honesty/index. html § Policy § Academic honesty concern report § Academic honesty quizzes § Connect advisee with academic honesty staff § Academic Honesty Liaison: Rachel Remmel honestyliaison@ur. rochester. edu, 6 -8334 § All counseling and process questions, as well as general information § Board on Academic Honesty: Sarah Van Munster college. honesty@ur. rochester. edu, 5 -7669 § Administrative questions only, such as hearing dates § Connect advisee with resources for distress

What to do if your advisee comes to you with an AH concern § A course instructor has not addressed AH or a course instructor does not include honor pledge on an exam, for example § Encourage self-advocacy: Talk to instructor; file AH Concern Report § The advisee has witnessed cheating and would like it to be addressed § Encourage self-advocacy: Talk to instructor; file AH Concern Report § Consult with Academic Honesty Liaison (confidential) to discuss § The advisee is accused of academic dishonesty § Pre-major adviser will only know if advisee self-discloses § If advisee tells pre-major advisor about a case § § BAH website to review policy with advisee Connect advisee with AH Liaison (Rachel Remmel, CETL) Attend hearing for moral support if requested by advisee Connect advisee with resources for distress

Training Your Advisees § Pre-major advisors are students’ only source of in-person academic honesty policy training § Other sources of training § Academic Honesty Tutorial in online orientation for Class of 2020, which is in Blackboard (learn. rochester. edu). The tutorial is a 10 -15 minute orientation with associated quizzes. As of 8/10/2016, only 728 of 1402 students (52%) have completed the tutorial. Encourage your advisees to complete this tutorial. We will distribute by email a list of the students who have not completed this tutorial. § Course instructor policies announced in class and on course materials. Encourage your advisees to read their course materials carefully and ask their instructors when unsure about policies. § All-Campus Judicial Council academic honesty awareness project and associated Facebook page: https: //www. facebook. com/academichonestyproject/? fref=ts

Orientation Group Meeting Discussion § The group meeting remains the primary time during orientation when AH is addressed. § Prior to meeting, remind students about the online academic honesty tutorial and the academic honesty website, which includes additional academic honesty quizzes and information § At the group meeting: § Ask students why AH matters § Mention that surveys show that employers rank honesty/integrity first among qualities they seek § Personalize the importance of AH in our community using your experience § Course instructors are best resource for specific course expectations § Brainstorm examples of dishonesty (Section V of Policy) § Brainstorm common situations—(Following page)

Common Situations § Choose sample situations from AH Tutorial for discussion, or prompt a discussion of common situations—that do not have one “right” answer. Focus on things that lead to dishonesty, rather than details of our adjudication process: § a friend asks you to look over an essay to proofread it; § a friend asks to see your completed essay, lab report or math problem set as a “guide” to doing it him/herself; § you don’t have time to go back and complete your citations for a paper; § when discussing how to solve a problem or analyze data from a lab, you take notes (written or on computer) or copy your partner’s solution to refer to later § in a lab you do the experiment and collect all the data as a team. The lab report is to be your independent work. How much can you collaborate on the written report? § you are pressured to do something that you know is dishonest to “help” a friend. What might be the consequences of agreeing? Of refusing?

Health Professions Advising for the Pre-Major Advisor Gwen M. Greene Career & Internship Center August 2016

Pre-Professional Advising • Career Center is now home of pre-professional and graduate school advising • Advisors support pre-professional students with: • • Career Exploration Academic Planning Gaining Experience Application Process • Help students identify their pathway and build their candidacy cc: Stampest - https: //www. flickr. com/photos/44378155@N 00

What is pre-health? While many UR students identify as “pre-med, ” advisors support all pre-health fields: Nursing Genetic Counseling Physician’s Assistant Physical Therapy Dentistry Speech Language Pharmacy Pathology Public Health Veterinary Medicine AND MORE!!!

Ways to connect • Where? Career Center, 4 th Floor Dewey Hall • What? 1: 1 appointments, drop-ins, seminars, listserv, email • How? • Website: http: //www. rochester. edu/college/health/ • Appointments scheduled online • Email: urhealthprofessions@UR. rochester. edu

Pre-Reqs 101: What’s the story?

The bottom line • Students can major in anything • Completion of pre-reqs for designated program and standardized test (see pre-req handout) • Students perform better when pre-reqs are spread out over 3 -4 years (GRADES MATTER) • • Sample schedules on website Coming soon: interactive pre-med scheduling tool in DARS cc: Stampest - https: //www. flickr. com/photos/44378155@N 00

It’s in the details • AP credit • • If AP credit transfers in, coursework should be next level up in content area Can always adjust if necessary • S/F, Withdraw • Repeats • • • 1 or 2 W’s do not look bad, patterns do Avoid S/F on pre-reqs, if possible. Student will need to reveal grade UR policy: course repeats not allowed for grades of C or better If student repeats course, application MAY use BOTH grades in GPA calculation Might be better to accept lower grade and do well in upper-level course

Sample Freshman Schedules / = “OR”

Sample Freshman Schedules / = “OR”

Take home message: Set students up to perform well in first semester. If hiccups happen, we can help students adjust and bounce back. Questions?

Educational opportunities abroad for undergraduates in The College The Center for Education Abroad Pre-major advising training August, 2016

Center for Education Abroad updates § Peer advising program for walk-ins § Global Fair on October 28 th § Engaging faculty in education abroad § Expanding exchange partnerships § Comprehensive travel registration CEA Staff, February, 2016

UR programs basics § UR programs in over 40 countries § No overall language requirement Zoe Tiet, ‘ 17, Computer Science, Hungary § All aid travels towards program costs of URadministered programs – plus special scholarships § Study Abroad Portal Anna Metcalf, ‘ 17, Anthropology, South Africa

How can you encourage your advisees? § General information meetings § Meet with peer adviser for walk-in § CEA website § Education Abroad advisers § Application through UR Portal § Permission granted to study abroad by CEA staff § Application deadlines vary by program Leah Fails, ‘ 17, Neuroscience, Botswana Sophie Zhang, ‘ 17, Electrical & Computer Engineering, England

Important things to know § Students who study abroad graduate on time § Credits can be earned for classes and academic internships § Wide range of programs - courses, internships, 2 week to 10 -month durations Khamai Simpson, ‘ 17, Health, Behavior & Society and German, Bonn, Germany § STEM majors can stay on track Julissa Thompson, ‘ 16, Dual Degree Nursing, Denmark

Sample STEM programs § § § Engineering in Madrid Evolution & Ecology in Galápagos Islands Computer science in Budapest Engineering in Hong Kong Biodiversity at University of Sydney Engineering in Shanghai Kenneth Imade, ‘ 16, ECE, Hong Kong

Morgan Kennedy (‘ 15, T 5, Neuroscience) § Sociocultural Study of Indian Women in Society through Art, Take Five Project § Delhi, India § Study Abroad Dublin, Ireland § Vertebrate form and function § Evolution

Andrew Tarbox (‘ 17, Spanish and Health, Behavior & Society ) § Santiago, Chile (one semester) § Borca di Cadore, Italy (summer) § Health Studies Program Seminar § Human Rights in Latin America § Spanish Language in Context

Rebecca Gillie (‘ 17, Audio & Music Engineering) § Hong Kong University of Science and Technology § Exchange Program ($2, 000 grant) Sample courses: § Signals and Systems § Microelectronics Devices § Chinese language

What would be helpful for you to know? Center for Education Abroad Dewey 2 -161 (585) 275 -7532 abroad@admin. rochester. edu Abel Nunez, ‘ 17, Financial Economics, Granada, Spain Yi Chen, ‘ 17, Art History, Brussels, Belgium

Student & Adviser Panel: First Generation College Students “I want them to know that I was once a firstgeneration college student and that they should set their aspirations as high as they want to. ” (Smith College’s President, Kathleen Mc. Cartney)

Student & Adviser Panel: First Generation College Students “Everyone always asks ‘Is the student ready for college? ’ But we also ask ‘Is the university ready for the student? ” (William Franklin, Interim Vice President of Enrollment at California State University-Dominguez Hills and a former first generation student)

Orientation Week Schedule for First-Year Advisers § New students begin arriving on campus on Monday, August 22 § Thursday, August 25: Group advising meeting with advisees (your meeting location will be provided to you)* § Students who wish to move into or out of engineering will submit an online form available in Blackboard § Lunch with advisees following Group Meetings § Individual advising meetings on Thursday and Friday in preparation for beginning of registration on Saturday, August 27

Orientation Week Schedule for Transfer Advisers § Transfer students check in for Orientation on Wednesday, August 24 § Thursday, August 25: Transfer Breakfast begins in the May Room at 8: 30 am. § Transfer Group Meeting and Individual group meetings take place beginning at 9: 30 am. § Lunch with advisees following Group Meetings § Individual advising meetings on Thursday and Friday in preparation for beginning of Transfer Registration on Friday, August 26 at 2 pm

Preparation for your group advising meeting on Thursday, August 25 • New and learning advisers: All of the information you need will be in your folder available in Lattimore 312 beginning on 8/218 at 1 pm. Be sure to review the introductory pages in the FAH which describe the curriculum. • Review your advisees’ records in our electronic filing system through On. Base • Make sure that you have an Advisor Access tab in learn. rochester. edu and that your advisees are listed there (their photos will be available once ID pictures are processed)

Preparation for your group advising meeting on Thursday, August 25 • Lisa Norwood and I have assigned all of the freshmen to an adviser. Kate Mc. Kenna will make assignments of transfers. That information will be uploaded next week and available in Advisor Access (learn. rochester. edu). • Send advisees a welcome email letting them know where you will meet for your group meeting (8/22 -8/24) • Review Course Planning, Placement and Recommendation (CPPR) forms (freshmen) which will be included in your folder • Set aside time for individual advising appointments on Thursday afternoon and Friday

Preparation for your group advising meeting on Thursday, August 25 • Review the Orientation week schedule and highlight events you would like to point out to your advisees • Students in the Class of 2019 and 2020 will have advisor holds. They are unable to register or drop/add courses until you log into Access and lift the hold • **Tip** New Advisers can request an email distribution list for their advisees

Group Meeting Agenda • Refer to the Sample Agenda in your Folder for specific details • Welcome and general introductions • Introduce yourself and talk a little about your interests, your role on campus, and what the goals of academic advising are • Have students introduce themselves • Explain to students the best way to reach you during Orientation and once the semester begins • **Tip**Some advisers like to create a hand out for their group meeting to give to their advisees

Group Meeting Agenda • Emphasize importance of attending various Q&A Sessions and the Academic Open House • Review Academic Honesty Policy and “Talking Points” Handout- agenda will be in your folder. Check that your advisees have completed the online Academic Honesty Tutorial • Distribute one copy of CPPR form to each student. These forms provide placement information. The second copy if for you • New This Year: Students did not register in advance for any classes

Group Meeting Agenda • Students should be encouraged to review the instructions for online registration BEFORE Saturday at the Registrar’s website. • Encourage students to bring with them to their individual meetings with you a list of 5 -7 potential courses (remind them to check for pre-requisites and time conflicts and to use their FAHs and the online course schedule) • Let Marcy (freshmen) or Kate Mc. Kenna (transfers) know if you have any “no shows” at your group meeting – (We will remind you before the end of Orientation. )

Group Meeting Agenda • Explain to students that they will have an “advisor hold” on their accounts that you will lift prior to registration • Assistance will be available on Saturday in Lattimore Hall and in several peer adviser locations if students have questions/difficulties • Once registration opens for freshmen on Saturday, students may add and drop online for two weeks. Paper drop/add forms will be used beginning September 15 th. • Students may drop and add for four weeks. The deadline is September 28.

Individual Meetings during Orientation Week • Review the information in your folder/binder • Most pre-major advisers will meet with students in their offices with a computer handy. • Check with students to be sure they have looked for time conflicts, and are familiar with course pre-requisites, if applicable • Talk about the plan in the context of the information on the CPPR Form. • Does student expect to receive transfer credit for college courses they have already completed? • Is there any pending AP, IB, A-level or transfer credit? • Is there a good balance among disciplines and departments? • Is your student thinking about taking the Math Placement exam?

General policy regarding “overloads” • First-semester students may register for as many as four full-credit courses and three additional credits (i. e. , applied music, dance classes). • The on-line registration system caps freshman registration at 19 credits. Additional credits must be added using a drop/add form. • Encourage freshmen to register for reasonable plan in their first semester. Beginning in their second semester (spring 2017), they may petition to register for an overload if they earned a 3. 0 or better this fall semester and have no missing or incomplete grades. In order to take 24 or more credits students must have attained Dean’s List in the previous semester (3. 4+gpa). • Policies for transfer students are not as “strict” though it is best to encourage transfers to register four courses in their first semester at UR unless their previous college record is very strong

A Few More New Things • • New Major in Dance (B. A. degree) – There are two tracks: Creative Expression and Performance Dance Studies There also two minors in Dance: Dance and Movement Studies • Note that because NYS approval was granted during the summer, information about the new major is not included in the Freshman Academic Handbook • New Login Instructions for On. Base Student Files

A Few More New Things • Updates to Pre-Major Adviser Stipend Program for nonfaculty advisers • Note: We will be launching a research study during Orientation week and would like you help. The study is designed to understand how fostering healthy decision motivation leads to more positive experiences in courses and more positive outcomes for students. • This study will provide feedback for the advising program on how advising can foster students’ motivation • Please give your advisees the reminder postcard that will be provided to your in your packet

Supporting Academic Success and Well-Being • Let someone know if you have a concern about an advisee who is not responsive or seems disengaged • CARE • University Counseling Center (UCC) • New ”Resilience Curriculum” through UCC • Center for Excellence in Teaching and Learning • Interfaith Chapel

Supporting Academic Success and Well-Being • • CCAS’ New Academic Success Seminars: “Where Does All the Time Go? ” “Study Skills and Exam Preparation” “Hey, Did I Miss Anything When I Wasn’t in Class Yesterday? Best Ways to Communicate with and Get to Know your Professors” • “Are you Kidding Me! Practical Tips for Balancing Busy Student Lives”

Advising Goals for Orientation Week & Start of Semester • Begin to get to know your advisees, their goals and interests • Help your advisees choose alternate courses in the event their plans have to change during class registration • Encourage your advisees to take advantage of the many resources and Q&A sessions available during Orientation • Goal is successful registration on Saturday, August 27 • Once classes begin, encourage your advisees to attend additional courses they may be interested in • Check in by email with your advisees by September 6

Pre-Major Adviser Support/Resources • Adviser Development Workshops • Freshman Fellow Contact List for residence hall programs • Funding for adviser-advisee programs, meals with advisees, adviser compensation • Adviser Resources website • Regular Emails from Marcy with updates about upcoming activities, deadlines, etc.

Adviser Reading List § Light, R. (2001) Making the most of college: Students speak their minds § National Academic Advising Association (NACADA) § Gordon, V. N. , Habley, W. R. , & Grites, T. J. (2008). Academic advising: A comprehensive handbook (2 nd ed. ). § The Mentor: An Online Advising Journal

Break Out Sessions § Hajim Advisers will join Dean Zavislan § New and Learning Advisers will join Marcy to discuss the Rochester Curriculum and Common Questions for Pre-Major Advisers § Thank you Everyone for Joining Us Today!