Welcome New Members! ASTM International Member and Committee Services New Member Orientation
ASTM International Member and Committee Services New Member Orientation Today’s Goals Introduction to ASTM International An overview of ASTM International and it’s scope of activities ASTM International Infrastructure and Operations A basic understanding of committee organization and operation Utilizing the Website for Participation A look at the tools provided by the ASTM website to manage participation and activities on ASTM committees Supplemented by live website demonstrations of functions Key Points for Participation Activities between meetings, along with specific pre-, post-, and in- meeting pointers Officer roles ASTM International Outreach and Coordination Questions
ASTM International Member and Committee Services New Member Orientation I Introduction to ASTM International An overview of ASTM International and it’s scope of activities ASTM International Infrastructure and Operations A basic understanding of committee organization and operation Utilizing the Website for Participation A look at the tools provided by the ASTM website to manage participation and activities on ASTM committees Supplemented by live website demonstrations of functions Key Points for Participation Activities between meetings, along with specific pre-, post-, and in- meeting pointers Officer roles ASTM International Outreach and Coordination Questions
ASTM International Member and Committee Services New Member Orientation Introduction to ASTM International ASTM’s Primary Objective …is to be the foremost developer and provider of consensus standards, related technical information, and services having globally recognized quality and market relevance
ASTM International Member and Committee Services New Member Orientation Introduction to ASTM International General Founded in 1898 Developing voluntary, consensus standards for materials, products, systems & services world-wide through direct-member participation ASTM International has approximately 12, 000 standards used internationally ASTM International standards reflect the most current technology because they are living documents that are continually revised Over 31, 000 members from 130 countries participate on ASTM International committees; users from 175 countries
ASTM International Member and Committee Services New Member Orientation Introduction to ASTM International Forum All stakeholders involved Neutral forum Consensus-based procedures Private and public sector cooperation EXAMPLES: Product manufacturers • Regulatory agencies • Associations • Professional societies • Professionals and consultants • Financial organizations • Academia • Research institutions and laboratories
ASTM International Member and Committee Services New Member Orientation Introduction to ASTM International 140 Technical Committees EXAMPLES A 01 on Steel, Stainless Steel and Related Alloys B 07 on Light Metals and Alloys C 16 on Thermal Insulation D 01 on Paint D 02 on Petroleum Products and Lubricants D 20 on Plastics E 28 on Mechanical Testing F 04 on Medical and Surgical Materials and Devices F 24 on Amusement Rides and Devices F 37 on Light Sport Aircraft G 01 on Corrosion of Metals
ASTM International Member and Committee Services New Member Orientation Introduction to ASTM International How are Standards Used? Developed voluntarily and used voluntarily Cited in a contract Government agency reference them in codes, certification, regulations, and laws (US: P. L. 104 -113) Used by tens of thousands of individuals, companies, and agencies globally Over 3, 300 ASTM International standards are used as the basis for national standards by reference in regulation in over 72 countries
ASTM International Member and Committee Services New Member Orientation Introduction to ASTM International Business Model 2007 Operating Expenses of $37. 5 Million 2007 Revenue Sources
ASTM International Member and Committee Services New Member Orientation II Infrastructure and Operations Introduction to ASTM International An overview of ASTM International and it’s scope of activities ASTM International Infrastructure and Operations A basic understanding of committee organization and operation Utilizing the Website for Participation A look at the tools provided by the ASTM website to manage participation and activities on ASTM committees Supplemented by live website demonstrations of functions Key Points for Participation Activities between meetings, along with specific pre-, post-, and in- meeting pointers Officer roles ASTM International Outreach and Coordination Questions
ASTM International Member and Committee Services New Member Orientation Infrastructure & Operations Development of Technical Information Proven democratic and open process Staff management support for committee Staff administrative support Professional editors Meetings management Templates for new standards Interactive electronic forums Web conferencing Electronic submittals and balloting
ASTM International Member and Committee Services New Member Orientation Infrastructure & Operations Support Structure 160 person staff to manage & support the technical committees Managers & editors ensure efficient operation & provide management and administrative support ASTM Headquarters Staff Managers 140 Technical Committees 31, 000 Members
ASTM International Member and Committee Services New Member Orientation Infrastructure & Operations Technical Committee Organization Technical Committees form to address specific industry subjects. Subcommittees are established to address subsets of specialized subject matter. Subcommittees organize their expertise into Task Groups to write standards. Direct Member Participation vs. National Body Coordination Main Committee Subcommittee. 01 Subcommittee. 02 Task Group 1 Task Group 2 Subcommittee. 03
ASTM International Member and Committee Services New Member Orientation Infrastructure & Operations Balloting Documents are drafted and revised in the task group Drafts are first voted on by the subcommittee After subcommittee approval, the main committee & entire Society vote on the draft
ASTM International Member and Committee Services New Member Orientation Infrastructure & Operations The “Official Vote” Technical committees, with individuals participating from thousands of companies and interests from around the world, are balanced to ensure fairness of the process. No more than one person from a company can carry an “official vote. ” This prevents individual interests from weighting the process. An “official vote” gives a person the right to raise their hand in a meeting, when it comes time to vote on the ballot returns†. Thus, while every member can submit a ballot with their point of view, and every point of view has to be considered equally in accordance with the Regulations Governing ASTM Technical Committees, only official voters can vote on motion to include or exclude information that has been received during balloting. This is how every member has a say, yet the input is balanced. NO MATTER YOUR VOTING STATUS, YOUR VOTE MUST BE CONSIDERED! SO RETURN YOUR BALLOTS! †Official voters are also used by the Society for administrative purposes, like % return and % affirmative tallies on balloted items.
ASTM International Member and Committee Services New Member Orientation Infrastructure & Operations “Balance” Technical committees are “classified” and “balanced. ” Members are classified as producers, users, or general interest participants, in terms of their interest as it relates to the scope of the committee’s standardization activities. Only one official vote is assigned per company. Official votes are also assigned in a way that makes ensure voting interests have equal say. This is referred to as “balance. ” “Balance” means that there are no more producer official voters than user & general interest official voters. This ensures a fair consensus process. While every member gets to vote, and every vote counts equally, only official voters (assigned according to their affiliation, and in accordance with committee balance) can rule on feedback received during balloting.
ASTM International Member and Committee Services New Member Orientation Infrastructure & Operations Technical Committee Oversight COTCO is the author and keeper of the Regulations, or “rules”, for committee operation and standards development Interprets, enforces, and manages revisions to the Regulations Hears appeals related to committee activities and jurisdictional disputes related to committee scope COS ensures the Regulations, or “rules”, are followed Ensures committees have been fair in following the rules for each voter who is voted upon as Not Persuasive/Related Rules on standards-related jurisdictional issues Oversees the Form and Style for ASTM Technical Committees
ASTM International Member and Committee Services New Member Orientation Infrastructure & Operations Time Frame for Standards Development Complexity of the job Urgency of needs Time devoted by members Utilization of new informational technologies ASTM’s average standard development time is 19 months New committees average lesser times (7 – 14 months)
ASTM International Member and Committee Services New Member Orientation Infrastructure & Operations Delivery of Technical Information Electronic publishing system: SGML Customized product selection e. g. , selected standards Customized product format e. g. , electronic, hard copy Global distribution network Available anywhere at anytime
ASTM International Member and Committee Services New Member Orientation III Utilizing the Website for Participation Introduction to ASTM International An overview of ASTM International and it’s scope of activities ASTM International Infrastructure and Operations A basic understanding of committee organization and operation Utilizing the Website for Participation A look at the tools provided by the ASTM website to manage participation and activities on ASTM committees Supplemented by live website demonstrations of functions Key Points for Participation Activities between meetings, along with specific pre-, post-, and in- meeting pointers Officer roles ASTM International Outreach and Coordination Questions
ASTM International Member and Committee Services New Member Orientation Utilizing the Website for Participation The ASTM International Homepage
ASTM International Member and Committee Services New Member Orientation Utilizing the Website for Participation The Technical Committees Page (public) Key Resources: Regulations / Form & Style Articles Templates Awards
ASTM International Member and Committee Services New Member Orientation Utilizing the Website for Participation Technical Committee Homepages (public) Key Resources: Scope Officers Workflow Meetings/Symposia
ASTM International Member and Committee Services New Member Orientation Utilizing the Website for Participation Logging In – Member’s Only Area
ASTM International Member and Committee Services New Member Orientation Utilizing the Website for Participation Member Resources
ASTM International Member and Committee Services New Member Orientation Utilizing the Website for Participation Minutes & Agendas Minutes and Agendas Select the Link to the Desired Minutes/Agenda, & a Downloadable/Printable PDF Appears.
ASTM International Member and Committee Services New Member Orientation Utilizing the Website for Participation Rosters Select the Link to the Desired Individual, & the Contact Information is presented – with a Hot-Linked Email Address.
ASTM International Member and Committee Services New Member Orientation Utilizing the Website for Participation Balloting Ballots Select the Link to the Desired Ballot (Listed by Subcommittee), & Review a Ballot that Lists All Items Under Review. To View a Specific Item, Click its Link, & a Downloadable/Printable PDF appears. Vote on the Item (Affirmative, Negative, Abstain, or Provide Comments) by Simply Selecting the Toggle.
ASTM International Member and Committee Services New Member Orientation Utilizing the Website for Participation Other Online & Interactive Services ASTM International Pays-For / Hosts: On-Line, or “Virtual” meetings Conference Calls Committees are encouraged to integrate these resources with meetings and member contributions to accelerate standards development and enhance participation
ASTM International Member and Committee Services New Member Orientation IV Key Points for Participation Introduction to ASTM International An overview of ASTM International and it’s scope of activities ASTM International Infrastructure and Operations A basic understanding of committee organization and operation Utilizing the Website for Participation A look at the tools provided by the ASTM website to manage participation and activities on ASTM committees Supplemented by live website demonstrations of functions Key Points for Participation Activities between meetings, along with specific pre-, post-, and in - meeting pointers Officer roles ASTM International Outreach and Coordination Questions
ASTM International Member and Committee Services New Member Orientation Key Points for Participation In-Between Meetings Much happens in-between meetings! Review the minutes of the past meetings for corrections and action Ensure you are on the main/sub/task group rosters where you want to participate; check on your status Look for notice of ballots that have opened; be sure to vote so you are not listed as inactive Look for virtual meetings and conference call notices; feel free to propose them of your officers/contacts Keep in contact with colleagues on various standards initiatives Coordination of workshops and symposia Membership promotions Fell free to contact staff at any time
ASTM International Member and Committee Services New Member Orientation Key Points for Participation Pre-Meeting Review meeting announcements Review posted venue-related information; PRE-REGISTER! Review the meeting schedule and agendas (download and save); outreach to contacts and chairs about agenda items Familiarize yourself (download and save) past meeting minutes Review closed ballot items and reports Note the nature of voting Outreach to contacts, chairs and colleagues Packing: Posted meeting information will provide you with details on attire. Usually business casual in warmer (or “casual”) climates; business otherwise (tie, or jacket w/wo tie) Review the Staff Report Managers prepare a “Staff Report”, usually distributed to officers, summarizing all activities in-between meetings Review the online jurisdiction list of standards and their progress
ASTM International Member and Committee Services New Member Orientation Key Points for Participation In-Meeting At ASTM Committee Weeks Full staff and logistical support • Registration desk, Editors, assistants, managers, Society executives, Member’s Office, wireless internet, printing services, member’s business breakfast (spring only), LCD’s and other meeting related essentials provided by request, room blocks, free meeting space, AM and PM refreshments Independent Meetings Various services provided; check with the committee staff manager
ASTM International Member and Committee Services New Member Orientation Key Points for Participation In-Meeting Usually, Robert’s Rules apply Except where in conflict with the Regulations Some committees are more/less formal/relaxed than others Having reviewed ballot actions, come prepared with thoughts on motions Any member may make a motion on most any item (though only official voters may be able to vote) Ask questions Members recognize that meetings are leaning experiences Take good notes Summarize action items and ballot resolutions to compare to the minutes Network Take the opportunity to meet with the best minds in the industry
ASTM International Member and Committee Services New Member Orientation Key Points for Participation Post Meeting Review the minutes that are posted, particularly for correctness and action Follow up on action items Contacting voters for resolutions Initiating Work Items (WK registration) • Templates, up front editorial services, graphics services Initiation of ILS programs Preparing ballot items Work Item leadership Keep in touch with your task group Work with staff to schedule online meetings and calls
ASTM International Member and Committee Services New Member Orientation Key Points for Participation Know your Officers & Their Roles Main Committee Chairman Vice Chairman(en) Secretary Membership Secretary Member(s) at Large Other Subcommittee Chairman Vice Chairman(en) Secretary Task Group Chairman/Secretary/Technical Lead
ASTM International Member and Committee Services New Member Orientation Key Points for Participation Resources Regulations Governing ASTM Technical Committees Recommended reading: Entire item; critical: sections 4 - 12 http: //www. astm. org/COMMIT/Regs. pdf Form and Style for ASTM Standards Recommended reading: Introduction (1 page), Information on the type of standard you may be writing or critiquing (+/- 10 pages) http: //www. astm. org/COMMIT/Blue_Book. pdf ASTM Technical Committee Officer Handbook Recommended Reading: Peruse cover-to-cover A one-stop shop for an overview on what you need to know (not just for officers!) http: //www. astm. org/COMMIT/Red. Book 5. pdf
ASTM International Member and Committee Services New Member Orientation V ASTM International Outreach and Coordination Introduction to ASTM International An overview of ASTM International and it’s scope of activities ASTM International Infrastructure and Operations A basic understanding of committee organization and operation Utilizing the Website for Participation A look at the tools provided by the ASTM website to manage participation and activities on ASTM committees Supplemented by live website demonstrations of functions Key Points for Participation Activities between meetings, along with specific pre-, post-, and in- meeting pointers Officer roles ASTM International Outreach and Coordination Questions
ASTM International Member and Committee Services New Member Orientation ASTM International Outreach and Coordination Open Houses Bringing the standards leaders from a given region to ASTM Headquarters for several days of constructive dialogue to foster understanding, and reinforce the role of standards among trading partners Intern Program Inviting the NSBs of other nations to intern at ASTM’s World Headquarters to build bridges and long-term relationships Memoranda of Understanding Promote partnerships, use and understanding of ASTM standards Reduce duplication and broaden input Over 50 MOU countries involved Visit http: //www. astm. org/GLOBAL/index. html for more information
ASTM International Member and Committee Services New Member Orientation ASTM International Outreach and Coordination with Standards Development Organizations (SDO) Memoranda of Understanding (MOU) with some SDOs to avoid overlap in technical work programs and to reduce duplication Encourage members (particularly during new Work Item registration) to be aware of similar activities • Establish necessary liaison • Avoid duplication / use cross referencing Reference existing information satisfying the technical need • Don’t take information (ie: a standard’s content) from one SDO to another; it duplicates technical content, leading to wasted (duplicated) resources and industry confusion Business arrangements with National Standards Bodies
ASTM International Member and Committee Services New Member Orientation VI Thank You! - Questions? Brynn Murphy, Staff Manager ASTM International Technical Committee Operations 100 Barr Harbor Drive West Conshohocken, PA 19428 +1 610 832 9640 bmurphy@astm. org
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