Welcome Marion County Judge Training 2008 General

Welcome! Marion County Judge Training • 2008 General Election

Agenda • • • Voting Equipment Election Basics Voter Accessibility Closing Down the Polls Review and Reminders Questions on Election Day? Call 327 -2000 2

Setting Up Voting Equipment M-100 i. Votronic (optical scan ballot reader) (touch screen machine) Questions on Election Day? Call 327 -2000 3

Why Two Machines? • i. Votronic – Federal law requires voting equipment with accessibility functions – i. Votronic FIRST! • i. Votronic must be initialized before M-100, otherwise a technician will need to come to the polling site to correct the error • Model 100 – Optically scans paper ballots – Commonly known as “M-100" Questions on Election Day? Call 327 -2000 4

Sharing a Polling Site • In many cases, there will be two or more precincts at one location – Work as a team with other poll workers – Each precinct will have its own M-100 – Precincts share one i. Votronic; tag on i. Votronic indicates the precincts who share the machine • Inspector of the “managing precinct” has the PEB and PEB reader – Managing precinct is precinct listed first on i. Votronic tag – This Inspector MUST arrive by 5 a. m. – Set up and start the i. Votronic first Questions on Election Day? Call 327 -2000 5

Election Information Flow PEB Slot PEB in PEB Reader Data Transfer M-100 #1 PEB i. Votronic PEB in PEB Reader Questions on Election Day? Call 327 -2000 M-100 #2 6

Voting Equipment Setup Overview • Physical Setup – Assemble i. Votronic stand • Technology “Boot Up” Order – – – Plug in i. Votronic Initialize i. Votronic (place PEB in slot) Plug in M-100 Unpack and plug in PEB reader to M-100 Initialize M-100 including PEB Reader and PEB Print zero tape report from M-100 See ES & S i. Votronic & M-100 Opening the Polls Posters for complete information Questions on Election Day? Call 327 -2000 7

i. Votronic Flash Card Port VOTE Button PEB Slot Questions on Election Day? Call 327 -2000 8

i. Votronic Set Up • • • Open carrying case Unfold booth legs Unwind cord - do NOT plug in yet Close case lid Turn unit over Insert legs Turn unit upright Open cover Lift top and side privacy Binders and snap sides into back cover • Unsnap metal bar “kickstand” under i. Votronic near top See ES & S i. Votronic & M-100 Opening the Polls Posters for complete information Questions on Election Day? Call 327 -2000 9

i. Votronic Set Up PEB • Connect power cable to terminal at top of i. Votronic terminal • Plug power cord into AC outlet • Insert PEB into PEB slot • Watch progress bar • Confirm poll site on touchscreen • When screen indicates, remove PEB and the terminal will finish opening • Press the “Vote” button to exit and the i. Votronic screen will go blank • Proceed to M-100 See ES & S i. Votronic & M-100 Opening the Polls Posters for complete information Questions on Election Day? Call 327 -2000 10

PEB Reader • PEB Reader connects to M-100 to transfer i. Votronic data from PEB to M-100 • PEB Reader transfers data so the following can occur on M-100: – Zero Report can be printed – Results Tape can be printed – Tabulate and store votes Questions on Election Day? Call 327 -2000 11

M-100 PEB Reader Plug Questions on Election Day? Call 327 -2000 12

M-100 Set Up • Unlock control access panel and lower door (gold key) • Remove lid • Compare yellow seal to number found on back of ballot count card • Insert power cord and thread to back left side of metal ballot box • Slide scanner forward • Connect power cord to back of M 100 machine • Slide scanner back without pinching cord Illinois Key See ES & S i. Votronic & M-100 Opening the Polls Posters for complete information Questions on Election Day? Call 327 -2000 13

M-100 Set Up • Plug power cord into wall outlet • Check ballot compartments to confirm they are clear of contents, then close and lock • Connect PEB reader cord to front of scanner • Plug PEB Reader into AC outlet • Open access panel to left of scanner • Insert Red Illinois Key and turn to “Open/Close Polls” • A message - “Open the Polls” - will appear on the M-100 Screen • Press the button below “Yes” • Turn key to “VOTE” when prompted • Insert PEB into PEB Reader See ES & S i. Votronic & M-100 Opening the Polls Posters for complete information Questions on Election Day? Call 327 -2000 14

M-100 Set Up • Machine will beep and instruct you to connect PEB reader – You’ve already done this, so press the button under “continue” • Zero tape should begin printing automatically if machines are properly set up (example on next slide) – Review and confirm all races show zero vote – Inspector and Judge(s) sign – File zero report in the correct envelope • Remove PEB when screen reads: Insert ballot PEB • Disconnect PEB reader and store in ballot case • Remove keys, close and lock control access panel door and secure keys • Place voter privacy screen on top Machines are ready for voting See ES & S i. Votronic & M-100 Opening the Polls Posters for complete information Questions on Election Day? Call 327 -2000 15

Zero Report Sample Inspector and Judge(s) must sign Zero Report Tape Questions on Election Day? Call 327 -2000 16

Voting Equipment • Problems with your voting equipment on Election day? – Continue voting. Use optical scan paper ballots and place in the uncounted ballot storage bin at the front of the M-100 – Call 327 -2000 immediately Questions on Election Day? Call 327 -2000 17

Election Basics • • • Voter’s Photo ID Ballot Styles & Instructions Using the Voting Equipment Provisional Ballots Absentee Ballots Questions on Election Day? Call 327 -2000 18

Voter’s Photo ID • Four Questions 1. Government Issued (federal and State of Indiana, including Indiana’s state-sponsored schools) 2. Photo • Should be a reasonable likeness 3. Expiration Date 4. Name reasonably conforms with Poll Book • For more information: – Page 17 in the Secretary of State’s Handbook – Inspector Binder contains Voter ID scenarios Questions on Election Day? Call 327 -2000 19

Voter’s Photo ID • Government Issued – Federal and State of Indiana • Military ID, passports OK • Out-of-state licenses or ID do NOT work – State schools, like IU, Purdue or Ivy Tech OK • Private schools like Butler or University of Indianapolis do NOT count Questions on Election Day? Call 327 -2000 20

Voter’s Photo ID • Name reasonably conforms with Poll Book – The voter’s name on the photo ID must conform to the name of the voter registration card – People commonly use nicknames, middle names and initials as a substitute for their given first name – Examples that conform with “Robert John Crew” • • • Robert John Crew Robert J. Crew Robert Crew R. John Crew R. J. Crew • • • Bob John Crew Bob J. Crew Bob Crew John Crew J. Crew Conform does NOT mean match identically Questions on Election Day? Call 327 -2000 21

Offices on the ballot for Nov. ‘ 08 • 2008 General Election Ballot – Federal • President (Vice Pres. ), U. S. House of Representatives – State • Governor (Lt. Gov. ), Attorney General, Superintendent of Public Instruction, State Representative, State Senator, Circuit Court Judge and Superior Court Judge – Local • County Treasurer, Surveyor and Coroner • Township Advisory Board – Public Questions on Election Day? Call 327 -2000 22

Sample Ballot Questions on Election Day? Call 327 -2000 23

Ballot Styles Make Sure Voter Receives Correct Ballot • Every precinct will be assigned one or more ballot styles • Ballot style numbers are found in the upper right corner • To confirm you have the correct ballot, look for your ward and precinct listed on the back of the ballot TIP: Ask your Clerks to separate your ballots by style while you are preparing the polling site election morning. Questions on Election Day? Call 327 -2000 24

Ballot Styles: Split Precincts • Some precincts may be ‘split, ’ meaning boundaries for elected office divide the precinct – In the Poll Book, the split information is found underneath the box for the voter’s signature. • Splits are denoted with an ‘A, ’ ‘B’ or ‘C’ (see next slide for an example) – Look at the ballot key found in the Ballot Case to determine the proper style. • For example, Ward 1 Precinct 001 Split A may need ballot style number 69 – On the ballot, the ballot style is found in the upper right corner. • To confirm, look for the ward and precinct abbreviation on the back of the ballot Questions on Election Day? Call 327 -2000 25

Where to find the splits in the Poll Book Splits in the Poll Book are found in the shaded area under the Voter’s signature block Questions on Election Day? Call 327 -2000 26

Where to find the ballot style Ballot style is found in the upper right corner of ballot Questions on Election Day? Call 327 -2000 27

Back of Ballot Ward, precinct and split can be found on the back of the ballot Questions on Election Day? Call 327 -2000 28

Presidential-Only Ballots • Each precinct will have a small number of ballots with ONLY presidential and vice-presidential candidates printed on them • Voters who moved out of the state within 30 days before Election Day can return to their Indiana precinct to vote for President & Vice. President ONLY • Remind your Clerks/Judges to use this ballot in this circumstance only Questions on Election Day? Call 327 -2000 29

Ballot Instructions • Hang appropriate posters and instructions in polling location – Sample ballots – List of certified write-in candidates – Voters’ Bill of Rights in English and Spanish • Make sure voter understands to complete the oval next to the candidate’s name • Clerks should remind voters to read the instructions on the ballot Questions on Election Day? Call 327 -2000 30

Voting on the M-100 • Three options for voting with the paper ballot – 1. Straight Party: • Darken oval next to party emblem; casts a vote for ONLY that party’s candidates • Make sure voter understands the oval should be darkened; not the circle with the party emblem • Does not record votes for Public Questions – Voter should complete this section independently – 2. Ticket-splitting: • Darken oval next to the name of candidates regardless of party affiliation; no need to darken the oval next to the political parties’ emblem Questions on Election Day? Call 327 -2000 31

Voting on the M-100 • Voting with the paper ballot, con’t. – 3. Scratch • Darkens oval next to party emblem AND down the ballot selects one or more candidates of a different party • Example: Completes oval by Republican party and completes oval next to the Democrat running for dog catcher. Votes are cast for all Republican candidates except in the dog catcher contest. • Does not record a vote for Public Questions – Voter should complete this section independently • Voters may have the option to vote for more than one candidate (see next slide) Questions on Election Day? Call 327 -2000 32

Voting on M-100 Some office specify to select multiple candidates. For example, “Vote For No More Than SIXTEEN (16): ” Some offices only select one candidate Questions on Election Day? Call 327 -2000 33

Voting on M-100 • Voting with a paper ballot, con’t. – Write-in candidates • Only certified write-in candidates will be counted in the election results – Non-certified candidates can be written in but will not be counted in the election results • List of certified write-in candidates found in Inspector Binder • List of certified write-in candidates should be hung in the polling location Questions on Election Day? Call 327 -2000 34

Voting on the M-100 • When finished, ballot is inserted under the black flap of the M-100 – Does not matter if ballot is face up or face down, forward or backward • If the voter selects too many candidates in a particular race, the M-100 will beep – Voter presses “Accept” if they intended to overvote – Voter presses “Return” if they made an error and would like to vote again • Ballot is marked spoiled • Clerks initial and provide voter with a new ballot • Judge assists with this process Questions on Election Day? Call 327 -2000 35

i. Votronic Ballot • Select correct i. Votronic ballot – Clerk finds voter’s name in Poll Book – Clerk determines voter’s proper ballot style following the same procedures as they would for a M-100 ballot • Refer to ballot style key found in Ballot Case • Make sure Clerk is checking the Poll Book for precinct splits – Clerk pulls proper i. Votronic card and gives it to voter • Cards are found in the Inspector Binder Questions on Election Day? Call 327 -2000 36

i. Votronic ballot Front of Card Back of Card EXAMPLE Clerks must provide voter with a card indicating the correct ballot style 01001 SPLIT A 01001 = Ward and Precinct Numbers Split A = Split Information BS #1 Questions on Election Day? Call 327 -2000 BS = ballot style #1 = Indicates the ballot style number from key 37

i. Votronic Ballot • Process to select correct i. Votronic Ballot, con’t. – Voter hands card to Judge or Inspector – Judge/Inspector inserts PEB – Judge/Inspector chooses the correct precinct • i. Votronic prompts for confirmation – Judge selects proper ballot style • Next screen is the ‘Ballot Selection Menu’ – Match the Clerk’s card to ballot style found on the screen (see next slide for an example screen shot) – Voter can now vote – Judge/Inspector steps aside for confidentiality Questions on Election Day? Call 327 -2000 38

i. Votronic Ballot Precinct 01 001 Sample i. Votronic screen shot of the “Precinct Menu” 01 002 (actual screen shot may vary) 01 003 Precinct All of this information is on the card provided by the Clerk Page 1 of 1 Questions on Election Day? Call 327 -2000 39

i. Votronic Ballot BALLOT SELECTION MENU BS #1 BS #2 Sample i. Votronic screen shot of the “Ballot Selection Menu” (actual screen shot may vary) BS #3 BS #4 Ballot Style All of this information is on the card provided by the Clerk to the voter Page 1 of 1 Questions on Election Day? Call 327 -2000 40

Voting on the i. Votronic • Instruction screen explains how to vote on the i. Votronic • Voter touches the screen and ballot appears • Voter makes their candidate selections and scrolls through their ballot • Voter presses the “VOTE” button at the top of the screen when they’ve finished their selections • i. Votronic will confirm the voter’s selection • i. Votronic gives voter a review screen and asks voter to confirm selections • Voter must not leave polling site without confirming selections or else the ballot must be cancelled Questions on Election Day? Call 327 -2000 41

Voting on the i. Votronic • To cancel a ballot on the i. Votronic… – – Inspector/Judge inserts the PEB i. Votronic will prompt you to make a selection to cancel i. Votronic will confirm that you want to cancel i. Votronic will ask a reason for the cancellation • Ballot CANNOT be cancelled once it has been cast and confirmed by the voter Questions on Election Day? Call 327 -2000 42

Provisional Ballots • When to issue a provisional ballot: – Voter’s name is not in Poll Book • Call 327 -2000 FIRST • Certificate of Error issued if voter was accidentally omitted from the Poll Book (see scenarios) – Voter was unable or declined to show photo ID card – Voter’s signature does not match the Poll Book – Voter was unable to present additional documentation confirming their identity and current residence – Voter will not be at least 18 by general election – Voter is not a U. S. citizen Questions on Election Day? Call 327 -2000 43

Provisional Ballots • Provisional Ballot Kit – Found in the Inspector’s Poll Kit – Contains: • 20 provisional ballot envelopes • 20 provisional ballot labels • 20 sets of instructions (PRO-9) for the voter • Use voter’s correct M 100 ballot – There is no ‘special’ provisional ballot Questions on Election Day? Call 327 -2000 44

Provisional Ballots • Steps to complete provisional ballot – Inspector hands instruction sheet to voter – Challenger/Inspector and voter fully completes the PRE-4 and PRO-2 • Found on the front and back of the ballot envelope – Clerks determine the proper ballot style for the voter – Clerks initial the back of the ballot – Judge or Inspector instructs the voter to complete the ballot and seal it in the Provisional Ballot Security Envelope Questions on Election Day? Call 327 -2000 45

Provisional Ballots • Steps to complete provisional ballot, con’t. – Voter returns to the Clerks’ table – Voter signs the envelope – Judge or Inspector places a seal on the envelope – Inspector places the sealed envelope in the plastic carrier bag found in Poll Kit Make sure precinct is noted on the envelope! Questions on Election Day? Call 327 -2000 46

Provisional Ballots • After Election Day… – Voters casting a provisional ballot due to ID issues have until noon, Fri. , Nov. 14 to bring ID to County Clerk’s Office • Clerk’s Office location: City-County Building 200 E. Washington St. , Room W-122 – Bi-partisan Election Board reviews the provisional ballot envelopes and determines whether the ballots inside are to be counted during the election certification period Questions on Election Day? Call 327 -2000 47

Absentee Ballots • Delivered throughout the day – Double-check the names on checklist match the ballots/envelopes delivered to the precinct • Processing – Find name in Poll Book – Compare signatures (envelope vs. Poll Book) – Circle ABS in the Poll Book – Print voter’s name on signature line of Poll Book Questions on Election Day? Call 327 -2000 48

Absentee Ballots • Track number of delivered absentee ballots on your Signature and Vote Count Log Make sure all absentee ballots are removed from the envelopes and voted before you start to turn off the voting machines! Questions on Election Day? Call 327 -2000 49

Seven Steps for Voting Absentee Ballots 1. 2. 3. 4. 5. 6. 7. Open absentee ballot envelope Remove ballot Check for signature and seal of the Circuit Court Clerk Check for initials of absentee board/Election Board Place ballots in M-100 Uncounted Ballot Storage Bin When done processing all absentee ballots, Judges should remove ballots and scan into the M-100 face down Pack applications and empty envelopes in the Absentee Carrier Envelope found in Poll Kit Questions on Election Day? Call 327 -2000 50

Voter Accessibility • • • Room Layout Location Improvements Common Courtesies i. Votronic Features Affidavit of Voter Assistance Questions on Election Day? Call 327 -2000 51

Room Layout • Arrange Polling place to allow for smooth traffic flow • Provide an unobstructed and easy to navigate path for voters with disabilities • Allow approximately five square feet for a wheelchair to navigate around the voting equipment • Verify voter accessibility station is private Questions on Election Day? Call 327 -2000 52

Location Improvements • Some locations will have items delivered to their Polling location to make it more accessible: – Ramps – Cones – Doorbells – Disability Parking Signs • If delivered to your polling place, make sure the above items are installed and available Questions on Election Day? Call 327 -2000 53

Common Courtesies • Always ask first if a person with a disability needs your help – Assist a person who is blind by offering your arm or shoulder for the person to hold as you guide them to a voting machine • Always look and speak directly at a person with a disability, not the interpreter, companion or helper Questions on Election Day? Call 327 -2000 54

Common Courtesies • When greeting a person who is blind or has low vision, always identify yourself • Don’t shout or speak in the person’s ear • Signal with a tap or a wave to get the attention of person who is deaf. – Face the person you are speaking with and speak clearly but naturally, don’t exaggerate Questions on Election Day? Call 327 -2000 55

i. Votronic Features • For an audio ballot, the Judge: – Inserts PEB – Presses green button – Plugs in the headphones • With an audio ballot, the Voter: – – Hears the instructions first Uses the yellow up and down arrows to select the contests Uses the green button to make a selection in each race Presses the “VOTE” button at the top Questions on Election Day? Call 327 -2000 56

i. Votronic Features • i. Votronic monitor can be removed from the stand placed on a table, the voter accessibility station or on the tray of a wheelchair – Battery can last for about two hours – Be sure to insert the plug into the monitor when placing it back into the stand Questions on Election Day? Call 327 -2000 57

Affidavit of Voter Assistance (PRE-3) • A voter may be personally assisted only if: – The voter has a disability or is unable to read or write the English language – The voter requests assistance BEFORE entering the Poll booth • Anyone except for the voter’s employer or union representative can be designated to assist Questions on Election Day? Call 327 -2000 58

Affidavit of Voter Assistance (PRE-3) • If voter does not designate a person to help them, both Judges must assist • Affidavit must be completed BEFORE entering the Poll booth • Form found in Inspector Binder under Tab 3 Questions on Election Day? Call 327 -2000 59

Closing the Polls • Declare Polls Closed • Shut Down Voting Equipment – i. Votronic FIRST! • Complete Closing Paperwork • Pack Up • Drop-Off Supplies Use checklists found on the pink sheet under Tab 4 of the Inspector Binder as a guide to closing the Polls Questions on Election Day? Call 327 -2000 60

Declare Polls Closed • Inspector declares the polls closed at 6 p. m. – Any voter entering or standing in the chute must be allowed to vote • Make sure only properly credentialed individuals remain in the polling place • Wait until all voters have left before beginning to close down the equipment Questions on Election Day? Call 327 -2000 61

Shutting Down Voting Equipment • Shut down the i. Votronic FIRST • Shut down the M-100 – Run Results Tape • Secure and pack voting equipment media Questions on Election Day? Call 327 -2000 62

Shut Down i. Votronic FIRST! • Insert PEB • “Close Polls Now” option will automatically appear after 6 p. m. – If a voter is in the chute at 6 p. m. and wants to vote on the i. Votronic, press “Exit this menu” and proceed with voting – If the polls close promptly at 6 p. m. , follow the screen messages DO NOT REMOVE PEB until instructed See ES & S i. Votronic & M-100 Opening the Polls Posters for complete information Questions on Election Day? Call 327 -2000 63

Shut Down i. Votronic FIRST! • Review screen message • Touch screen to turn off • Remove white seal (above VOTE button) • Remove flash card and pack in bubble pack • Tear down i. Votronic • Put blue seal on the case (found in the Inspector Binder’s zipper pack) See ES & S i. Votronic & M-100 Opening the Polls Posters for complete information Questions on Election Day? Call 327 -2000 64

Shut Down M-100 • Remove all ballots from M-100 compartments • Using Illinois key, switch from ‘Vote’ to ‘Open/Close’ • Unlock control access panel • Connect PEB reader to scanner • Plug PEB Reader into AC outlet PEB Reader See ES & S i. Votronic & M-100 Opening the Polls Posters for complete information Questions on Election Day? Call 327 -2000 65

Shut Down M-100 • Press ‘Close Polls’ button on M-100 scanner • Insert PEB into PEB reader • Select continue on M-100 scanner • Print results total tape (automatic) – – Inspector and Judge(s) sign one copy Put signed copy in ENVELOPE Print additional totals tapes upon request OK to read results out loud • Turn key to OFF See ES & S i. Votronic & M-100 Opening the Polls Posters for complete information Questions on Election Day? Call 327 -2000 66

Shut Down M-100 • Remove PEB from reader – Managing precinct returns PEB in the Ballot Case • Disconnect PEB reader – Managing precinct returns PEB reader in Poll Kit • Break yellow seal • Remove M-100 card – Pack in bubble pack M-100 Card See ES & S i. Votronic & M-100 Opening the Polls Posters for complete information Questions on Election Day? Call 327 -2000 67

Shut Down M-100 • • • Remove and secure ballots from metal ballot box Unplug power cord from wall and slide scanner forward Disconnect power cord from machine Slide scanner back Place cord in metal ballot box Replace lid and close and lock panel Leave M-100, i. Votronic and voting booths at the polling location See ES & S i. Votronic & M-100 Opening the Polls Posters for complete information Questions on Election Day? Call 327 -2000 68

Voting Equipment Media i. Votronic Flash Card M-100 Card PEB • Initiates i. VO boot-up, voting & shut down • Transfers data from i. Vo to M-100 • Stores M-100 Votes • Found sealed in the front of the M-100’s scanner • Contains i. Vo ballot audit data • Found sealed in the rear of the i. Vo Each precinct MUST return a bubble pack with the proper media Every precinct MUST return a M-100 Card Managing precincts MUST ALSO return the PEB and i. Vo flash card Place bubble pack in RED BAG Questions on Election Day? Call 327 -2000 69

Closing Paperwork • Forms found under Tab 4 in Inspector Binder – Inspector Affidavit (PRE-10) – Certificate and Memoranda of Total Votes Cast in a Precinct (PRE-17) – Precinct Oath Book completed at opening (PRE-1) – Statement of Expense (PRE-2) – Ballot Accounting Certificate Questions on Election Day? Call 327 -2000 70

Closing Paperwork • Completed Signature and Vote Count Log – Found under Tab 3 in your Inspector Binder – Ensures M-100 is scanning ALL ballots throughout the day – Work with the Clerks to complete it each hour throughout the day – Totals should be cumulative, not incremental – Key to completing the Ballot Accounting Certificate Questions on Election Day? Call 327 -2000 71

Closing Paperwork • Ballot Accounting Certificate – Final tally of ballots delivered to the precinct • Total number of ballots in the Ballot Case at 6 a. m. • Any extra ballots delivered throughout the day, if applicable • Absentee ballots delivered to the precinct Questions on Election Day? Call 327 -2000 72

Closing Paperwork • Ballot Accounting Certificate, con’t. – Final tally of optical scan paper ballots existing at end of the day • Voted ballots • Unused ballots • Spoiled, rejected or defective ballots – Final tally of any provisional ballots • Provisional ballots issued • Provisional ballots spoiled, rejected or defective Questions on Election Day? Call 327 -2000 73

Closing Paperwork • Ballot Accounting Certificate, con’t. – Signature & Ballot Count • Add total number of voted paper ballots plus total number of voted i. Votronic ballots – Your Signature and Vote Count LOG tracks i. Votronic votes cast throughout the day – i. Votronic public count tracks total number of votes cast for the entire Polling location, not by individual precincts • Compare this number to the total number of signatures in the Poll Book; they should match • Problems? Call Inspector Hotline 327 -2000 Questions on Election Day? Call 327 -2000 74

Tallying Write-In Candidates • Look for write-in votes on the totals tape from the M-100 • If any, examine all ballots to look for writein candidates – Record votes for certified write-in candidates or candidates on the ballot ONLY • Noted on certified write-in candidate form – Votes recorded for non-certified candidates (i. e. Mickey Mouse) should NOT be counted Questions on Election Day? Call 327 -2000 75

Returning Materials • These four items and their proper contents must be returned to the Election Board on election night – Red Bag, including bubble pack with M-100 card and i. Vo PEB and flash card, if applicable – Ballot Case – Poll Kit – Expense Sheet Questions on Election Day? Call 327 -2000 76

Review and Reminders • • • Review and Helpful Reminders Early Voting Arrive at 5 Patience! Other Resources Questions on Election Day? Call 327 -2000 77

Review and Helpful Reminders • Long lines – Separate the Poll Book into two sections: A-L and M-Z • Have both clerks check in voters • Make sure both Clerks (or Judges/Inspector) are initialing the back of the ballots – Assistant clerks may be assigned to large polling locations with multiple precincts – Voter assistance tables may be set up in large polling locations with multiple precincts – Call Inspector hotline for assistance if voters are confused or frustrated by long lines • Remember, anyone entering or standing in the chute votes! – Stay positive and keep ‘em voting! Questions on Election Day? Call 327 -2000 78

Review and Helpful Reminders • Credentials – Every non-voter entering the polls should have a credential issued by their party chairman or the Election Board – Secretary of State may issue credentials to members of the national media; they are official and can enter the polling location • Exit polling – Instructed to stay outside the chute – Can speak to voters exiting the polls – Voter does not need to respond Questions on Election Day? Call 327 -2000 79

Review and Helpful Reminders • New Precinct Maps – 917 precincts in 2007; 590 in 2008 – New polling locations and voters may be confused – Call 327 -2000 if voter is not in your Poll Book • Double check uncounted storage bin BEFORE shutting down voting equipment – Don’t forget to process all absentee ballots Questions on Election Day? Call 327 -2000 80

Review and Helpful Reminders • Ballot Issues – Make sure Clerks are handing out correct ballots – Be certain Clerks know to put two sets of initials on the back of ballot • Judge or Inspector can also initial the ballot – More ‘split’ precincts requiring separate ballots • Poll book identifies any precinct split with letters ‘A, ’ ‘B’ or ‘C’ – Ballot style key found in ballot case to match ward, precinct and split to its ballot style • Ballot style found in the upper right corner of the ballot • Look for name of ward and precinct on the back of ballot to confirm ballot style Questions on Election Day? Call 327 -2000 81

Review and Helpful Reminders • Common voting equipment issues – Forgetting to set up and close the i. Votronic FIRST • Opening the M-100 before the i. Votronic requires a visit from the technician; call 327 -2000 immediately – Ballots jam in M-100 • Do NOT remove the ballot yourself • NEVER re-feed ballots • Call a 327 -2000 immediately – Fail safe measures • Provide optical scan paper ballots to voter; store in uncounted storage bin • Use the i. Votronic, if possible Questions on Election Day? Call 327 -2000 82

Early Voting • If you’re not working in your home precinct, be sure to vote absentee – To vote by mail • Applications must be received by midnight, October 27 • Ballots are due by 6 p. m. Election Day Questions on Election Day? Call 327 -2000 83

Early Voting • If you’re not working in your home precinct, be sure to vote absentee – To vote in the Clerk’s Office, City-County Building, 200 E. Washington Street, Room W 122 • • Monday through Friday – 8 a. m. to 5 p. m. Saturdays: 10/25 and 11/1 – 11 a. m. to 7 p. m. Sundays: 10/26 and 11/2 – 11 a. m. to 7 p. m. Last Day! Monday, Nov. 3 – 8 a. m. to Noon Questions on Election Day? Call 327 -2000 84

Early Voting • If you’re not working in your home precinct, be sure to vote absentee – Early Voting at Satellite Locations • North: J. Everett Light Career Center (campus of North Central High School), 1901 E. 86 th St. • South: Southport Community Center, 6901 E. Derbyshire Rd. • Begins Thurs. , Oct. 23 • Ends Sun. , Nov. 2 • Hours: 11 a. m. to 7 p. m. each day, including both weekends Questions on Election Day? Call 327 -2000 85

Arrive at 5 a. m. • Before Election Day… – Expect a phone call from your Inspector before Election Day, if they have your contact information • Arrive at 5 a. m. !! – Problems with opening the polls, call 327 -2000 • Bring your lunch Questions on Election Day? Call 327 -2000 86

Patience! • Expect and prepare for increased voter turnout • Make sure poll workers are processing voters efficiently • Don’t sacrifice accuracy for speed Questions on Election Day? Call 327 -2000 87

Resources • Marion County Election Board Web site – www. Indy. Gov/Election 08 – Poll Inspector Training Materials – Training videos • Secretary of State’s Web site – www. IN. gov/SOS/elections • Election 2008 Hotline – 327 -VOTE – Connects you to either Voter Registration or Election Board Questions on Election Day? Call 327 -2000 88

Questions? • Before Election Day, call the Election Board – 327 -5100 • On Election Day, call the Inspector Hotline – 327 -2000 – Direct access to Voter Registration – Direct access Election Board hotline operators to help with legal questions, machine problems, etc. Questions on Election Day? Call 327 -2000 89