Welcome Marion County Inspector Training 2008 Primary Election

Welcome! Marion County Inspector Training 2008 Primary Election

Agenda • • • Before Election Day Opening the Polls Receiving Voters Closing the Polls What’s New for Primary 2008 Review and Reminders Questions on Election Day? Call 327 -2000 2

Before Election Day • • • Attend Training Review Materials Pick up Supplies on Saturday, May 3 Call other Poll Workers Call Polling Site Before Election Day Questions on Election Day? Call 327 -2000 3

Review Materials • Tools are for reference, not memorization – Inspector Binder (found in your Poll kit) – Election Day Handbook (found in your Poll kit) – Inspector Academy Materials • Additional airings of training video – WCTY Channel 16 and Government TV 2 – Streaming video at www. Indy. Gov/Election 08 Questions on Election Day? Call 327 -2000 4

Supply Pick Up • Supply Pick Up – Saturday, May 3, 2008; 11 a. m. to 4 p. m. – Inspectors MUST pick up their supplies Saturday • Supplies Include: – Poll Kit • Inspector Binder, envelopes, posters, tape, etc. • Can be opened before Election Day – Ballot Transfer Case • Ballots, PEB, Poll Book • Sealed; CANNOT be opened before Election Day – List of Poll Workers Questions on Election Day? Call 327 -2000 5

Regional Locations • Center Township – IPS #15 Gymnasium, 2302 E. Michigan St. • Lawrence & Washington Townships – Heritage Christian School Gymnasium, 6401 E 75 th St. • Center Outside, Perry, Franklin & Warren Townships – Arlington Elementary School Gymnasium, 5814 S. Arlington Ave. • Decatur, Pike & Wayne Townships – Chapelwood Elementary School Gymnasium, 1129 N. Girls School Rd. • Refer to your assignment letter and enclosed flyer for specific ward and precinct information Questions on Election Day? Call 327 -2000 6

Call Poll Workers • Please call your Clerks and Judges prior to Election Day • Remind them to… – Arrive at 5 a. m. – Bring their lunch • Be sure to leave your contact information in case they have an emergency Questions on Election Day? Call 327 -2000 7

Call Polling Location • Call your Polling location prior to Election Day – Ask if you can set up the night before • Hang posters, move tables, etc. • Do NOT set up, plug in or turn on your voting equipment! – Confirm building will be unlocked by 5 a. m. on Election Day • In some cases, keys will be provided to you before Election Day Questions on Election Day? Call 327 -2000 8

Opening the Polls • • Poll Worker Responsibilities Preparing for Voters Room Set Up and Layout Setting up Voting Equipment Questions on Election Day? Call 327 -2000 9

Poll Worker Responsibilities • Up to five Poll workers per precinct: – Inspector – Two Judges – Two Clerks • Election Board is responsible for assigning Inspectors • Two major political parties are responsible for assigning Judges and Clerks • Clerks and Judges may work a half day – Inspectors must work a full day Questions on Election Day? Call 327 -2000 10

Precinct Election Board • Made up of three members: – One Inspector • “Boss” of the precinct • Checks photo ID • Issues challenges – Two Judges, one from each major political party • Checks photo ID • Issues challenges • Assists voters with disabilities • Board ensures the precinct election runs smoothly Questions on Election Day? Call 327 -2000 11

Other Precinct Officials • Poll Clerks – “Ballot Control” – Manage the Poll Book – Initial Ballots – Determine Ballot style – Hand out Ballots – Perform signature counts Questions on Election Day? Call 327 -2000 12

Preparing for Voters • Arrive at 5 a. m. ! • Set up a chute up extending 50 feet out from the entrance to the room where people vote – No campaigning in chute. • Set up room • Other Administrative duties – – Sign Oaths and Affidavits (found in the Inspector Binder) Inventory and sort supplies Pass out credentials to Poll workers Ask Clerks to prepare the Poll Book by adding alphabet tabs (found in the zipper pack of Inspector Binder optional) Questions on Election Day? Call 327 -2000 13

Room Set Up and Layout • Physical Set Up of Room – Hang posters (found in Poll kit)* • Sample Ballots and voting instructions should be posted at Polling place entrance and by each voting booth – – – – Arrange tables and chairs* Assemble voting booths* Assemble accessibility items* Establish voter accessibility station* Place signs and accessibility items outside * Assemble voting equipment Initialize voting machines *can be done the night before. Do NOT plug in or turn on your voting equipment prior to the Election! Questions on Election Day? Call 327 -2000 14

Room Layout Questions on Election Day? Call 327 -2000 15 15

Inventory and Sort Supplies • Key items in Poll Kit: – – – – Seals Bags Provisional Ballot Kit Signs Ink pens Magnifying glass i. Votronic headphones, if any – PEB reader, if any Questions on Election Day? Call 327 -2000 – Inspector Binder • Instructions • Forms • Envelopes • Keys • Site Contract • Credentials (badges) • Secretary of State’s Handbook • Poll Book alphabet tabs • Lanyards • Oaths and Affidavits 16

Inventory and Sort Supplies • Key items in Ballot Transfer Case: – Poll Book – Ballots – PEB, if any Do not open Ballot Transfer Case until Election Day Questions on Election Day? Call 327 -2000 17

Setting Up Voting Equipment M 100 i. Votronic (optical scan Ballot reader) (touch screen machine) Questions on Election Day? Call 327 -2000 18

Why Two Machines? • i. Votronic – Federal law requires voting equipment with accessibility functions – i. Votronic FIRST! • Must be set up before M 100, otherwise a technician will need to come to Polling site to correct the error • Model 100 – Optically scans paper Ballots – Commonly known as “M 100" Questions on Election Day? Call 327 -2000 19

Sharing a Polling Site • In many cases, there will be two or more precincts at one location • Work as a team with other inspectors • Each precinct will have its own M 100 • Precincts may share one i. Votronic • Inspector of the “managing precinct” has the PEB and PEB reader • This Inspector MUST arrive at 5 a. m. • Set up and start the i. Votronic first Questions on Election Day? Call 327 -2000 20

Election Information Flow PEB Slot PEB in PEB Reader Data Transfer M-100 #1 PEB i. Votronic PEB in PEB Reader Questions on Election Day? Call 327 -2000 M-100 #2 21

Voting Equipment Setup Overview • Physical Setup – Assemble i. Votronic stand • Technology “Boot Up” Order – – – Plug in i. Votronic Initialize i. Votronic Plug in M 100 Unpack and plug in PEB reader to M 100 Initialize M 100 using PEB Reader and PEB Print zero tape report from M 100 See ES & S i. Votronic & M-100 Opening the Polls Posters for complete information Questions on Election Day? Call 327 -2000 22

i. Votronic Flash Card Port VOTE Button PEB Slot Questions on Election Day? Call 327 -2000 23

i. Votronic Set Up • • • Open carrying case Unfold booth legs Unwind cord do NOT plug in yet Close case lid Turn unit over Insert legs Turn unit upright Open cover Lift top and side privacy Binders and snap sides into back cover • Unsnap metal bar “kickstand” under i. Votronic near top See ES & S i. Votronic & M-100 Opening the Polls Posters for complete information Questions on Election Day? Call 327 -2000 24

i. Votronic Set Up PEB • Connect power cable to terminal at top of i. Votronic terminal • Plug power cord into AC outlet • Insert PEB into PEB slot • Watch progress bar • Confirm Poll site on touchscreen • When screen indicates, remove PEB, and the terminal will finish opening • Press the “Vote” button to exit and the i. Votronic screen will go blank • Proceed to M 100 See ES & S i. Votronic & M-100 Opening the Polls Posters for complete information Questions on Election Day? Call 327 -2000 25

PEB Reader • PEB Reader connects to M 100 to transfer i. Votronic data from PEB to M 100 • PEB Reader transfers data so the following can occur on M 100: – Zero Report can be printed – Results Tape can be printed – Tabulate and store votes Questions on Election Day? Call 327 -2000 26

M-100 PEB Reader Plug Questions on Election Day? Call 327 -2000 27

M-100 Set Up • Unlock control access panel and lower door (red Illinois key) • Remove lid • Compare yellow seal to number found on back of Ballot count card • Insert power cord and thread to back left side of metal Ballot box • Slide scanner forward • Connect power cord to back of M 100 machine • Slide scanner back without pinching cord Illinois Key See ES & S i. Votronic & M-100 Opening the Polls Posters for complete information Questions on Election Day? Call 327 -2000 28

M-100 Set Up • Plug power cord into wall outlet • Check Ballot compartments to confirm they are clear of contents, then close • Connect PEB reader cord to front of scanner Plug PEB Reader into AC outlet • Open access panel to left of scanner • Insert Red Illinois Key and turn to “Open/Close Polls” • A message “Open the Polls” will appear on the M 100 Screen • Press the button below “Yes” PEB Reader • Turn key to “VOTE” See ES & S i. Votronic & M-100 Opening the Polls Posters for complete information Questions on Election Day? Call 327 -2000 29

M-100 Set Up • Insert PEB into PEB Reader • Print Zero Tape (example on next slide) – Review and confirm all races show zero vote – Inspector and Judge(s) sign – File zero report in the correct envelope PEB • Remove PEB when screen reads: Insert Ballot • Disconnect PEB reader and store in Ballot case • Remove keys, close and lock control access panel door and secure keys • Place voter privacy screen on top Machines are ready for voting See ES & S i. Votronic & M-100 Opening the Polls Posters for complete information Questions on Election Day? Call 327 -2000 30

Zero Report Sample Inspector and Judge(s) must sign Zero Report Tape Questions on Election Day? Call 327 -2000 31

Voting Equipment • Problems with your voting equipment on Election day? – Continue voting. Use optical scan paper Ballots and place in the uncounted Ballot storage bin at the front of the M 100 – Call 327 2000 immediately Questions on Election Day? Call 327 -2000 32

Receiving Voters • Seven Steps at the Clerks’ Table – Voter ID – Ballot Styles – Split Precincts • M 100 Ballots • i. Votronic Ballots – Ballot Instructions • Using the Voting Equipment • Voter Accessibility • Absentee Ballots Questions on Election Day? Call 327 -2000 33

Seven Steps at the Clerks’ Table When a voter arrives, the clerks… 1. Ask for and find voter’s name in the Poll Book (listed alphabetically by last name) 2. Check the voter’s photo ID – – Determine if the voter must provide identification as a “First Time Voter” and note the ID presented in the Poll Book Inspectors or Judges should perform this step 3. Allow voter to sign the Poll Book only AFTER the photo is confirmed to be valid Questions on Election Day? Call 327 -2000 34

Seven Steps at the Clerks’ Table 4. Ask voter which primary Ballot they would like – Three choices: • • • Democrat (D) Republican (R) School Board only (SB) – also called Non Partisan Ballot If the voter is 17, they MUST choose either a Democrat or Republican Ballot. The clerk should hand the voter the proper Ballot, which has “ 17 Year Old” across the top of the Ballot and an abbreviation in the lower left corner – Mark Ballot choice in the Poll Book Questions on Election Day? Call 327 -2000 35

Seven Steps at the Clerks’ Table 5. Select the correct Ballot to give to the voter 6. Initial the back of the Ballot – Both clerks must initial! 7. Remind voter to follow instructions on the Ballot Questions on Election Day? Call 327 -2000 36

Voter ID • Four Questions 1. Government Issued (federal and state, including state schools) 2. Photo • Should be a reasonable likeness 3. Expiration Date 4. Name reasonably conforms with Poll Book • For more information: – Page 17 in the Secretary of State’s Handbook – Inspector Binder contains Voter ID scenarios Questions on Election Day? Call 327 -2000 37

Voter ID • Government Issued – Federal and State • Military ID, passports OK • Out of state licenses or ID do NOT work – State schools, like IU, Purdue or Ivy Tech OK • Private schools like Butler or University of Indianapolis do NOT count Questions on Election Day? Call 327 -2000 38

Voter ID • Name reasonably conforms with Poll Book – The voter’s name on the photo ID must conform to the name of the voter registration card – People commonly use nicknames, middle names and initials as a substitute for their given first name – Examples that conform with “Robert John Crew” • • • Robert John Crew Robert J. Crew Robert Crew R. John Crew R. J. Crew • • • Bob John Crew Bob J. Crew Bob Crew John Crew J. Crew Conform does NOT mean match identically Questions on Election Day? Call 327 -2000 39

Ballot Styles • 2008 Primary Ballot – Federal • President, U. S. House of Representatives – State • Governor, State Representative, State Senator, Circuit Court Judge and Superior Court Judge – Local • • • County Treasurer, Surveyor and Coroner Township Advisory Board School Board Republican Precinct Committeeperson Republican/Democratic State Convention Delegate Questions on Election Day? Call 327 -2000 40

Ballot Styles • Special note about Committeeperson and Delegate contests: – If a Republican Precinct Committeeperson who filed for the office is uncontested, they will NOT appear on the Ballot. • Democrats do NOT elect precinct committeepersons this year. – If the Democrat or Republican State Convention Delegate races are uncontested in a specific district, they will NOT appear on the Ballot. – Candidates who properly filed for these positions and are running in an uncontested race win by default. Questions on Election Day? Call 327 -2000 41

Sample Ballots Questions on Election Day? Call 327 -2000 42

Ballot Styles • At least five Ballot styles per precinct – Democratic • Democratic candidates plus School Board – Republican • Republican candidates plus School Board – School Board only (non partisan Ballot) – 17 year old Democratic – 17 year old Republican • The 17 year old Ballots do NOT have offices for Republican Precinct Committeeperson, Democratic/Republican State Convention Delegate and School Board Questions on Election Day? Call 327 -2000 43

Ballot Styles: Split Precincts Poll Book Split A Split B Split C Split D Split E Make Sure Voter Receives Correct M-100 Optical Scan Ballot = = = Split 1 Split 2 Split 3 Split 4 Split 5 Questions on Election Day? Call 327 -2000 • In the Poll Book, the split information is found underneath the box for the voter’s signature. • On the Ballot, the split information is found in the lower left hand corner of the front of the Ballot. The Ballot split goes in order: Ward – Precinct – Split X 44

Where to find the Splits in the Poll Book are found in the shaded area under the Voter’s signature block Questions on Election Day? Call 327 -2000 45

Where to find the Splits on the Ballot are found in the lower left corner of the Ballot Questions on Election Day? Call 327 -2000 46

17 year old Voters • Poll Book View Under 18 Questions on Election Day? Call 327 -2000 • Residents who are 17 now but will be 18 before the November 4, 2008 General Election can vote in the May 6 Primary. • Next to their date of birth in the Poll Book, ‘Under 18’ will appear • Follow the same procedures for any voter; however, 17 year olds can choose between 47

17 year old voters Questions on Election Day? Call 327 -2000 48

Ballot Instructions • Sample Ballots MUST be hung in the Polling location • Clerks should remind voters to read the instructions on the Ballot – See next slide for an example Questions on Election Day? Call 327 -2000 49

Ballot Instructions Some office specify to select multiple candidates. For example, “Vote For No More Than EIGHT (8): ” Some offices only select one candidate Questions on Election Day? Call 327 -2000 50

Voting on the M-100 • Voter darkens circles to the left of the candidates they are supporting • When finished, Ballot is inserted under the black flap of the M 100 – Does not matter if ballot is face up or face down • If the voter selects too many candidates in a particular race, the M 100 will beep – Voter presses “Accept” if they intended to overvote – Voter presses “Return” if they made an error and would like to vote again • Ballot is marked spoiled • Clerks initial and provide voter with a new Ballot Questions on Election Day? Call 327 -2000 51

i. Votronic Ballot • Process to Select Correct i. Votronic Ballot – Clerk finds voter’s name in Poll Book – Uses the i. Votronic Voter Key to determine the proper Ballot style DEMOCRAT - 2008 Primary i. Votronic SAMPLE Voter Key Ward & Precinct 01 001 WY 001 SPLIT # SPLIT A/1 SPLIT B/2 17 YO 1(SPLIT A/1) 17 YO 2(SPLIT B/2) SPLIT A/1 SPLIT B/2 SPLIT C/3 17 YO Questions on Election Day? Call 327 -2000 Ballot Style # (BS #) BS # 1 BS # 2 BS # 3 BS # 4 BS # 353 BS # 354 52

i. Votronic Ballot Front of Card Back of Card EXAMPLE Clerks must provide voter with a card indicating the correct Ballot style 01001 DEMOCRAT PARTY SPLIT A/1 01001 = Ward and Precinct Numbers Democrat Party = Voter’s Party Selection Split A/1 = Split Information BS #1 Questions on Election Day? Call 327 -2000 • Includes a reminder that A/1, B/2, etc. BS = Ballot Style #1 = Indicates the Ballot selection 53

i. Votronic Ballot • Process to Select Correct i. Votronic Ballot, con’t – Voter hands card to Judge or Inspector – Judge/Inspector inserts PEB – Judge/Inspector chooses the correct precinct • Next screen is the ‘Ballot Selection Menu’ – Match the Clerk’s card to Ballot style found on the screen (see next slide for an example screen shot) – Voter can now vote Questions on Election Day? Call 327 -2000 54

i. Votronic Ballot SELECTION MENU DEM – BS #1 DEM – BS #2 Sample i. Votronic screen shot of the “Ballot Selection Menu” Party Preference DEM - BS #3 DEM – BS #4 REP – BS #1 Ballot Style REP – BS #2 REP – BS #3 NON – BS #1 All of this information is on the card provided by the Clerk Page 1 of 1 Questions on Election Day? Call 327 -2000 55

Voting on the i. Votronic • Instruction screen appears to explain how to vote on the i. Votronic • Voter touches the screen and Ballot appears • Voter makes their candidate selections and follows the instructions to cast their Ballot • i. Votronic will confirm the voter’s selection • Voter presses the “VOTE” button at the top of the screen Questions on Election Day? Call 327 -2000 56

Voting on the i. Votronic • To cancel a Ballot on the i. Votronic… – – Inspector/Judge inserts the PEB i. Votronic will prompt you to make a selection to cancel i. Votronic will confirm that you want to cancel i. Votronic will ask a reason for the cancellation • Ballot CANNOT be cancelled once it has been cast by the voter Questions on Election Day? Call 327 -2000 57

Organize Materials • Once Polls are open, organize materials found in the Poll kit and Ballot Transfer Case – Sort materials, bags and envelopes into groups • • Opening the Polls Running the Polls Closing the Polls Exceptions at the Polls – i. e. Provisional Ballots, Challenges – Set up in a secure area like the Inspector’s table – Helps closing to run smoothly Questions on Election Day? Call 327 -2000 58

Voter Accessibility • • • Room Layout Location Improvements Common Courtesies i. Votronic Features Affidavit of Voter Assistance Questions on Election Day? Call 327 -2000 59

Room Layout • Arrange Polling place to allow for smooth traffic flow • Provide an unobstructed and easy to navigate path for voters with disabilities • Allow approximately five square feet for a wheelchair to navigate around the voting equipment • Verify voter accessibility station is private Questions on Election Day? Call 327 -2000 60

Location Improvements • Some locations will have items delivered to their Polling location to make it more accessible: – Ramps – Cones – Doorbells – Disability Parking Signs Questions on Election Day? Call 327 -2000 61

Common Courtesies • Always ask first if a person with a disability needs your help – Assist a person who is blind by offering your arm or shoulder for the person to hold as you guide them to a voting machine • Always look and speak directly at a person with a disability, not the interpreter, companion or helper Questions on Election Day? Call 327 -2000 62

Common Courtesies • When greeting a person who is blind or has low vision, always identify yourself • Don’t shout or speak in the person’s ear • Signal with a tap or a wave to get the attention of person who is deaf. – Face the person you are speaking with and speak clearly but naturally, don’t exaggerate Questions on Election Day? Call 327 -2000 63

i. Votronic Features • For an audio Ballot, the Judge: – Inserts PEB – Presses green button – Plugs in the headphones • With an audio Ballot, the Voter: – – Hears the instructions first Uses the yellow up and down arrows to select the contests Uses the green button to make a selection in each race Presses the “VOTE” button at the top Questions on Election Day? Call 327 -2000 64

i. Votronic Features • i. Votronic monitor can be removed from the stand placed on a table or on the tray of a wheelchair – Battery can last for about two hours; be sure to insert the plug into the monitor when placing it back into the stand Questions on Election Day? Call 327 -2000 65

Affidavit of Voter Assistance (PRE-3) • A voter may be assisted only if: – The voter has a disability or is unable to read or write the English language – The voter requests assistance BEFORE entering the Poll booth • Anyone except for the voter’s employer or union representative can be designated to assist Questions on Election Day? Call 327 -2000 66

Affidavit of Voter Assistance (PRE-3) • If voter does not designate a person to help them, both Judges must assist • Affidavit must be completed BEFORE entering the Poll booth • Form found in Inspector Binder under Tab 3 Questions on Election Day? Call 327 -2000 67

Absentee Ballots • Delivered throughout the day – Double check the names on checklist match the Ballots/envelopes delivered to the precinct • Processing – Find name in Poll Book – Compare signatures (envelope vs. Poll Book) – Circle ABS in the Poll Book – Print voter’s name Questions on Election Day? Call 327 -2000 68

Absentee Ballots • Track number of delivered Absentee Ballots on your Signature and Vote Count Log Make sure all Absentee Ballots are removed from the envelopes and voted Questions on Election Day? Call 327 -2000 69

Seven Steps for Voting Absentee Ballots 1. 2. 3. 4. 5. 6. 7. Open Absentee Ballot Envelope Remove Ballot Check for signature and seal of the Circuit Court Clerk Check for initials of absentee board Place Ballots in M 100 Uncounted Ballot Storage Bin When done processing Absentee Ballots, Judges should remove Ballots and scan into the M 100 face down Pack applications and empty envelopes in the Absentee Carrier Envelope found in Poll kit Questions on Election Day? Call 327 -2000 70

What’s New for Primary 2008 • New Precinct Maps • Credentials • Party Challenge 71

New Precinct Maps • New or modified precincts for most voters – Before: 917 precincts – After: 590 precincts • Voters Polling locations may be different – Before Election Day • Call 327 VOTE • Use Polling place locator at Indy. Gov/Election 08 – On Election Day • Call 327 VOTE (8683) • Call 327 2000 (Poll Workers only) 72

Credentials • Poll workers and watchers must have proper credentials to enter and exit the Polls • National news media – Secretary of State is issuing credentials to national news media and exit Polling firms – Exit Polling • Can ask for public counts on M 100/i. Votronic • Can ask for and receive a printed copy of the unofficial tally at the close of Polls • Must be outside of the chute • Voters do NOT have to respond 73

Party Challenge (PRE-6) • Call Inspector hotline (327 -2000) for guidance • Forms are found in your Inspector Binder under Tab 3 • Challenger must be… – a registered voter of the precinct – of the same political party of whose party the person being challenged is asking to vote in the primary election • To overcome the challenge, the person being challenged completes the back of the form 74

Closing the Polls • • • Declare Polls Closed Shutting Down Voting Equipment Closing Paperwork Packing Up Supply Drop Off Use checklists found on the pink sheet under Tab 4 of the Inspector Binder as a guide to closing the Polls Questions on Election Day? Call 327 -2000 75

Declare Polls Closed • Inspector declares the Polls closed at 6 p. m. – Any voter remaining in the chute or entering the chute must be allowed to vote • Make sure only properly credentialed individuals remain in the Polling place • Wait until all voters have left before beginning to close down the equipment Questions on Election Day? Call 327 -2000 76

Shutting Down Voting Equipment • Close the i. Votronic FIRST • Close the M 100 – Run Results Tape • Voting Equipment Media Questions on Election Day? Call 327 -2000 77

Close i. Votronic FIRST! • Insert PEB • “Close Polls now” option will automatically appear after 6 p. m. – If a voter is in the chute at 6 p. m. and wants to vote on the i. Votronic, press “Exit this menu” and proceed with voting – If the polls close promptly at 6 p. m. , follow the screen messages DO NOT REMOVE PEB until instructed See ES & S i. Votronic & M-100 Opening the Polls Posters for complete information Questions on Election Day? Call 327 -2000 78

Close i. Votronic FIRST! • Review screen message • Touch screen to turn off • Remove white seal (above VOTE button) • Remove flash card and pack in bubble pack • Tear down i. Votronic • Put blue seal on the case (found in the Inspector Binder’s zipper pack) See ES & S i. Votronic & M-100 Opening the Polls Posters for complete information Questions on Election Day? Call 327 -2000 79

Close M-100 • Remove all Ballots from M 100 compartments • Using Illinois key, switch from ‘Vote’ to ‘Open/Close’ • Unlock control access panel • Connect PEB reader to scanner • Plug PEB Reader into AC outlet PEB Reader See ES & S i. Votronic & M-100 Opening the Polls Posters for complete information Questions on Election Day? Call 327 -2000 80

Close M-100 • Press ‘Close Polls’ button on M 100 scanner • Insert PEB into PEB reader • Select continue on M 100 scanner • Print results total tape – – Inspector and Judge(s) sign one copy Put signed copy in ENVELOPE Print additional tapes upon request OK to read results out loud • Turn key to OFF See ES & S i. Votronic & M-100 Opening the Polls Posters for complete information Questions on Election Day? Call 327 -2000 81

Close M-100 • Remove PEB from reader – Managing precinct returns PEB in the Ballot Transfer Case • Disconnect PEB reader – Managing precinct returns PEB reader in Poll kit • Break yellow seal • Remove M 100 card – Pack in bubble pack M-100 Card See ES & S i. Votronic & M-100 Opening the Polls Posters for complete information Questions on Election Day? Call 327 -2000 82

Close M-100 • • • Remove and secure Ballots from metal Ballot box Unplug power cord from wall and slide scanner forward Disconnect power cord from machine Slide scanner back Place cord in metal Ballot box Replace lid and close and lock panel Leave M-100, i. Votronic and voting booths at the Polling location See ES & S i. Votronic & M-100 Opening the Polls Posters for complete information Questions on Election Day? Call 327 -2000 83

Voting Equipment Media PEB • Initiates i. VO voting • Transfers data from i. Vo to M 100 • Only managing precinct returns M-100 Card • Stores M 100 Votes • Found sealed in the front of the M 100’s scanner • Every precinct returns i. Votronic Flash Card • Contains i. Vo Ballot audit data • Found sealed in the rear of the i. Vo • Only managing precinct returns Place item(s) in the bubble pack and return in the red bag Questions on Election Day? Call 327 -2000 84

Closing Paperwork • Forms found under Tab 4 in Inspector Binder – Inspector Affidavit (PRE 10) – Certificate and Memoranda of Total Votes Cast in a Precinct (PRE 17) – Precinct Oath Book completed at opening (PRE 1) – Statement of Expense (PRE 2) – Ballot Accounting Certificate Questions on Election Day? Call 327 -2000 85

Closing Paperwork • Completed Signature and Vote Count Log – Found under Tab 3 in your Inspector Binder – Work with the Clerks to complete it each hour throughout the day – Totals should be cumulative, not incremental – Key to completing the Ballot Accounting Certificate Questions on Election Day? Call 327 -2000 86

Closing Paperwork • Ballot Accounting Certificate – Final tally of Ballots delivered to the precinct • Total number of Ballots in the Transfer Case at 6 a. m. • Any extra Ballots delivered throughout the day, if applicable • Absentee Ballots delivered to the precinct Questions on Election Day? Call 327 -2000 87

Closing Paperwork • Ballot Accounting Certificate, con’t. – Final tally of optical scan paper Ballots used throughout the day • Voted Ballots • Unused Ballots • Spoiled, rejected or defective Ballots – Final Tally of any Provisional Ballots • Provisional Ballots issued • Provisional Ballots spoiled, rejected or defective Questions on Election Day? Call 327 -2000 88

Closing Paperwork • Ballot Accounting Certificate, con’t. – Signature & Ballot Count • Add total number of voted paper Ballots plus total number of voted i. Votronic Ballots – Your Signature and Vote Count LOG tracks i. Votronic votes cast throughout the day – i. Votronic public count tracks total number of votes cast for the entire Polling location, not by individual precincts • Compare this number to the total number of signatures in the Poll Book; they should match • Problems? Call Inspector Hotline 327 2000 Questions on Election Day? Call 327 -2000 89

Packing Up • Keep provisional Ballot envelopes unopened and separate from all other Ballots • Place optical scan paper Ballots in properly labeled bags • Seal bags – Record the number of Ballots in each bag on the outside of bag – Not all bags/envelopes will be used depending – Do NOT seal unused bags/envelopes Questions on Election Day? Call 327 -2000 90

Packing Up • Place bags in Ballot case • Seal Ballot Transfer Case – Red seals are found in Inspector Binder’s zipper pack • Inspector and Poll workers should sign and return all documents per instructions – Not all envelopes and materials will be used! Questions on Election Day? Call 327 -2000 91

Red Bag Contents The Red Bag found in your poll kit should contain: q Bubble pack Every precinct returns the M 100 Card Managing i. Votronic precinct returns flash card and PEB q. Poll Book q Zero Tape Envelope q Totals Tape Envelope q Voted Provisional Ballots q Closing the Polls Envelope* *see next slide for required contents q Expense Sheet Questions on Election Day? Call 327 -2000 92

Returning Materials Closing the Polls envelope should contain these documents: q. Ballot Accounting Certificate q. Oaths (Pre 1) q. Signature and Vote Count card q. Inspector Affidavit q. Certificate of Vote Totals q. Any other forms requiring Inspector, Judges’ or Clerks’ signatures Questions on Election Day? Call 327 -2000 93

Returning Materials Poll Kit (white box) should contain the remaining items: – Inspector Binder – Posters – Signs – Pens – Unused Forms – Handouts – Everything Else Questions on Election Day? Call 327 -2000 94

Ballot Transfer Case Contents Ballot Case (plastic tub) should contain only these items: q Ballots – Voted, Unused, and Spoiled q PEB Reader (if any) q Empty Absentee Ballot Envelopes q Spoiled Provisional Ballots Questions on Election Day? Call 327 -2000 95

Packing Up • Pack up voting booths • Return items to inside of M 100, including the “Official Voting Site” yard sign(s) • Make sure i. Votronic is sealed – Use blue seal found in the Inspector Binder’s zipper pack – Leave voting booths, M 100 and i. Vo at Polling location • Collect signs and posters – Put all items originally in Poll kit back into the Poll kit • Break down any ADA equipment, if applicable to your location Questions on Election Day? Call 327 -2000 96

Packing Up • Return Polling site to its original set up Inspector must return all election supplies (Poll kit, Red Bag and sealed Ballot Transfer Case) to regional site • Bring materials back to the same location you picked up supplies • Invite Judge(s) to go with you Questions on Election Day? Call 327 -2000 97

Review and Reminders • • Scenarios and Training Review Early Voting Supply Pick Up and Drop Off Arrive at 5 Patience! Other Resources Questions? Call 327 2000 Questions on Election Day? Call 327 -2000 98

What if? • Michael Missing shows up but he is not in the Poll Book. He has lived at his current address for 50 years. What should you do? – Call 327 2000 and press 1 – Voter Registration can look up his information • Michael may be at the wrong precinct or Polling location • Michael’s name may have accidentally been left off of the Poll Book, and a Certificate of Error is issued • If Michael insists he’s in the correct location, he can cast a provisional Ballot Questions on Election Day? Call 327 -2000 99

What if? • Susie Rich is flashing her new diamond wedding ring and informs everyone of her new name at the Clerks’ table. What should you do? – Look Susie up by her old name – Susie completes the Name Change Affidavit (VRG 4/12) found in the Inspector Binder – Susie signs the Poll Book with her new name – Allow Susie to vote Questions on Election Day? Call 327 -2000 100

What if? • Problem Paul appears at the Poll site and has forgotten his photo ID. What should you do? – If Paul does not want to come back with his photo ID, he can cast a provisional Ballot. • Paul has 10 days to bring his ID to the Election Board located in Room W 122 in the City County Building, 200 E. Washington Street • If he does not bring an ID to the Election Board within 10 days, his vote will NOT be counted – If he leaves to go get his ID, he should NOT sign the Poll Book • If he accidentally signs the Poll Book, he needs to vote by provisional Ballot and follow the instructions above Questions on Election Day? Call 327 -2000 101

What if? • Eddie Excitement is a first time voter and enthusiastically signs the Poll Book before the Precinct Election Board realizes he does not have proper ID. What should you do? – Because he signed the Poll Book, Eddie MUST cast a provisional Ballot Questions on Election Day? Call 327 -2000 102

What if? • Marcia Moves-A-Lot appears at the Clerks’ table with her current ID but mentions that she no longer lives at the address on the Poll Book and forgot to change her registration. Does she qualify to vote? – Ask when and where the voter moved – Use the flow chart found on page 20 of the Secretary of State’s Handbook Questions on Election Day? Call 327 -2000 103

What if? • Darlene Democrat, a well known Democrat officeholder, reaches the clerk’s table and asks for a Republican primary Ballot. Ricky Republican, a registered voter in the same precinct, challenges her selection. What do you do? – Give Ricky a Party Challenge Affidavit (PRE 6) – Ricky fills out the front – To overcome the challenge, Darlene fills out the back of the form – Darlene is allowed to vote. Questions on Election Day? Call 327 -2000 104

Training Review • New Precinct Maps – Call 327 2000 if voter is not in Poll Book • Ballot Complexity – Make sure Clerks are handing out correct Ballots • Party Challenge – Use form found in your Inspector Binder • Set up and close the i. Votronic FIRST Questions on Election Day? Call 327 -2000 105

Early Voting • If you’re not working in your home precinct, be sure to vote absentee – To vote by mail • Applications must be received by midnight, April 28 • Ballots are due by 6 p. m. Election Day – To vote in the Clerk’s Office, City-County Building 200 E. Washington Street, Room W-122 • • Monday through Friday – 8 a. m. to 5 p. m. Saturday, April 26 and May 3 – 10 a. m. to 5 p. m. Sunday, May 4 – 11 a. m. to 5 p. m. Last Day! Monday, May 5 – 8 a. m. to Noon Questions on Election Day? Call 327 -2000 106

Supply Pick Up and Drop- Off • Supply Pick Up – Saturday, May 3, 2008; 11 a. m. to 4 p. m. – Inspectors MUST pick up their supplies Saturday • Election Day Supply Drop-Off – Tuesday, May 6, 2008; 6 to 9 p. m. – Bring supplies back to the same regional location you picked them up – Ask Judge of opposite political party to deliver materials with you Questions on Election Day? Call 327 -2000 107

Arrive at 5 a. m. • Before Election Day… – Call your Judges/Clerks if you have the information – Call your contact at the Polling location – Visit site night before to set up room and hang posters, if possible – Review materials in Inspector Binder • Arrive at 5 a. m. !! – Problems with opening the Polls, call 327 2000 – Expect an automated phone call from the Election Board in the morning • Bring your lunch Questions on Election Day? Call 327 -2000 108

Patience! • Expect and prepare for increased voter turnout • Make sure Poll workers are processing voters efficiently • Don’t sacrifice accuracy for speed Questions on Election Day? Call 327 -2000 109

Resources • Marion County Election Board Web site – www. Indy. Gov/Election 08 – Poll Inspector Training Materials – Training videos • Secretary of State’s Web site – www. IN. gov/SOS/elections • Election 2008 Hotline – 327 VOTE – Connects you to either Voter Registration or Election Board Questions on Election Day? Call 327 -2000 110

Questions? • Call the Inspector Hotline – 327 -2000 – The Inspector hotline is available to you before and on Election Day – On Election Day, the hotline gives you two options: • Direct access to Voter Registration • Direct access Election Board hotline operators to help with legal questions, machine problems, etc. Questions on Election Day? Call 327 -2000 111

Thank you!