Welcome Dissemination of So P for Market and

Welcome Dissemination of So. P for Market and Cash in Asia Learning Event: 1 14 August 2014

BLACKBOARD COLLABORATE TIPS While you are waiting, please: (1) To ensure that your AUDIO is working properly, kindly go through the Audio Wizard. Go to Tools -> Audio ->Audio Set-up Wizard (2) Changing your connection speed Go to Edit menu -> Preferences ->Session, and then select ISDN, wireless or other lower connection. (3) Kindly close down all unnecessary applications. Feel free to send us a message in the chat box if you are having problems.

Ground Rules for Today’s Session • Due to the large size of the class, microphone usage is disenabled for the participants • We would love to hear your feedback and questions, kindly send them and any other comments in the chat box • There are moderators in the chat box. They will prepare and organise your comments and questions for the regular Q & A sections in the webinar.

Agenda for the day (Learning Event 1) Knowing the team Introducing Blackboard Collaborate Introduction to So. P Market System concept Market concept its assessment EMMA and the Web How to make response programme decision (in-kind/CTP/Combination)? Linking Market findings with CTP Duration: 60 min

Seybou Djibo BACHIR, Supply and Logistics Field Adviser Rajesh Dhungel, EFSVL Regional Capacity Builder Emily Henderson, EFSVL Advisor - Market Lead Chaniganda Chalaruk (Gift), Susiana Ananta Adi (Susi), Regional Logistics Coordinator Regional Finance Coordinator

Rajesh Dhungel, EFSVL Regional Capacity Builder Emily Henderson, EFSVL Advisor - Market Lead Seybou Djibo BACHIR, Supply and Logistics Field Adviser

BLACKBOARD COLLABORATE

THE INTERFACE Audio/Video Panel Response/Status Panel MEDIA WINDOW Presenter and Participant Area Text Chat Area Markup Toolbar

INTERACTIVITY FEATURES Response/Status Panel Emoticons Polling Responses Hand Icon Step Out Icon

Polling Function 1. This is the first time you’re attending an online learning series using Blackboard Collaborate. Kindly click on the green ✔ for YES or the red x for NO

2. How long have you been working for Oxfam? A. 0 -2 years B. 2 -4 years C. 4 years or more Kindly click the letter that corresponds to your answer

Markup Toolbar

The objectives of the Learning event • The Managers, Programme and Business Support Team feel comfortable in ensuring CTP in Asia is in line with So. P · Humanitarian Team (Managers, Programme, Distribution, Finance, Security and Logistics) in the Region and countries in Asia are aware of their roles and responsibilities in cash and market based programming · Develop common understanding among programme, logistics and finance team in understanding market and involving vendors in CTP, particularly for voucher programming

Why do we need SOPs? • Evolution of humanitarian programming: Significant increase in CTP work (2. 5% in 2009 to 20% in 2013) • Oxfam’s ambition, across sectors, as a tool of market based programming to address basic needs / right and resilience building • New area of work for many humanitarian teams / functions • Lack of cross-functional understanding of the modalities in cash & market based programming • In- Consistency in decision making, Process & Risk Management • Lack of clarity on process and roles • Initially Finance guidelines but need to clarify and detail role of other teams arose

Their development • As part of ECHO funded ERC consortium (Oxfam, Intermon, Save the Children and Concern) => 5 posters are interagency • Guidance developed by multi-sector Oxfam team under the lead of a manager • Considers donors requirement for CTP justification

Who are the SOPs for? Humanitarian teams: • Managers • Logistics • Programme • Finance • Security • Funding • Audit • In HQ, Regions and countries

What’s in it? Terminology (p 6) Per PCM step, SOPs + Topline Checklists Summarised in Poster 3 (p 12) Per PCM step and per SOP, Guidance Notes on how to deliver them Decision making instruments: Market Channels (Poster 1 p 10), Risk analysis (Annex 1), and Decision tree (Poster 4 p 22) Roles and Responsibilities between CTP team members and sectors (Posters 2 and 5 – p 11 & 42) Annexes

An example: Step 1, SOP 1, checklist

THE CTP TEAM • Humanitarian team for CTP responses must comprise: a Finance Manager/ Officer, a Logistic Manager/Officer, a Technical/Cash Team Leader and a Programme Manager/Humanitarian Coordinator. • The levels of the roles must be defined based on the categorisation of the crisis and the complexity of the CTP.

cash and market programming: agree or disagree? • Is it risky to deliver emergency relief through cash transfers as markets take time to recover after a crisis (and it might create inflation) • Delivering cash is more risky for people’s safety than inkind • When delivering cash transfers one is not sure of how people use aid • The choice between cash and in kind depends on needs, markets and risk analysis

Kalimati fire : Veg supply may be hit; prices likely to go up KANTIPUR March 04, 2012 Kalimati vegetable market resumes operation KANTIPUR March 05, 2012 Fruit, vegetable prices stable despite fears of price rise REPUBLICA March 05, 2012

What is Market System “A market system is a network of actors that are involved in various market functions of particular item or service. It includes various forms of infrastructure, input providers, and services. And it operates within the context of rules and norms that shape this system’s particular business environment”

Designing the response: deciding on modality and delivery mechanisms

Q&A 3/18/2018

Working with Markets and Cash Standard Operating Procedures - MARKET CHANNELS -

Market Assessment and Analysis vary by commodity) EMERGENCY Response Modality Delivery Mechanism Definition of Actor Key Processes GREEN CHANNEL AMBER CHANNEL Needs Assessment Scenario Contingency Planning, Knowing our Markets, Internal Capacity and Readiness Preparedness Market Status (may RED CHANNEL Produced by Emily Henderson and Rebecca Vince, Oxfam GB Sept 2013

Market Assessment and Analysis vary by commodity) Needs Assessment EMERGENCY Scenario Contingency Planning, Knowing our Markets, Internal Capacity and Readiness Preparedness Market Status (may Response Modality Delivery Mechanism Definition of Actor Key Processes GREEN CHANNEL LOCAL AREA MARKET HAS CAPACITY TO SUPPLY THE COMMODITIES / SERVICES TO QUANTITY AND TO QUALITY AMBER CHANNEL LOCAL AREA MARKET HAS SOME CAPACITY BUT NEEDS SUPPORT TO SUPPLY THE COMMODITIES / SERVICES TO QUANTITY AND TO QUALITY RED CHANNEL LOCAL AREA MARKET DOES NOT HAVE CAPACITY, EVEN WITH SUPPORT SUPPLY FROM OUTSIDE MARKET(S) Produced by Emily Henderson and Rebecca Vince, Oxfam GB Sept 2013

Market Assessment and Analysis vary by commodity) Needs Assessment EMERGENCY Scenario Contingency Planning, Knowing our Markets, Internal Capacity and Readiness Preparedness Market Status (may Response Modality Delivery Mechanism Definition of Actor Key Processes Green Channel: • Local Area Market is functioning for the required commodity / service. • Our market and purchasing strategy is to buy locally. • This can mean choosing to split procurement volume to allow greater access from smaller vendors. • This should be handled as a derogation from procurement procedure and authorised internally and externally before being processed.

Market Assessment and Analysis vary by commodity) Needs Assessment EMERGENCY Scenario Contingency Planning, Knowing our Markets, Internal Capacity and Readiness Preparedness Market Status (may Response Modality G 1 GREEN CHANNEL LOCAL AREA MARKET HAS CAPACITY TO SUPPLY THE COMMODITIE S / SERVICES TO QUANTITY AND TO QUALITY Cash Grants & / or CFW G 2 Vouchers (commo dities or cash) Delivery Mechanism Cash / CFW delivered to beneficiaries (directly or implementing partner NOT trader) Definition of Actor Key Processes INGO / Implem enting Partnership Agreement Cash / CFW delivered by local trader(s) to beneficiaries Pure Trader – Cash Standard Procuremen t Process – competitive OR decentralise d Local trader(s) supply commodities to beneficiaries for vouchers Pure Trader – Comm odities / Cash Standard Procuremen t Process decentralise d to multiple traders

Market Assessment and Analysis vary by commodity) Needs Assessment EMERGENCY Scenario Contingency Planning, Knowing our Markets, Internal Capacity and Readiness Preparedness Market Status (may Response Modality Delivery Mechanism Cash delivered to beneficiaries (directly or implementing partner NOT trader) AMBER CHANNEL LOCAL AREA MARKET HAS SOME CAPACITY BUT NEEDS SUPPORT TO SUPPLY THE COMMODITIES / SERVICES TO QUANTITY AND TO QUALITY Definition of Actor Key Processes INGO/ Impleme nting Partnership Agreement Cash / CFW delivered by local trader(s) to beneficiaries Pure Trader Cash Standard Procurement Process decentralised to multiple traders Support to Selected Local traders to rebuild their market activity Benefici ary Traders Beneficiary selection process A 2 Cash grants & / or CFW + Integrated Market support Support to Selected Local traders to rebuild their market activity who also supply cash to beneficiaries Benefici ary Traders Beneficiary selection process A 3 Vouchers + Integrated Market support Support to Selected Local traders to rebuild their market activity who also supply commodities to beneficiaries for vouchers Benefici ary Traders Beneficiary selection process A 1 Cash Grants & / or CFW + Separate Market Support

Market Assessment and Analysis vary by commodity) Needs Assessment EMERGENCY Scenario Contingency Planning, Knowing our Markets, Internal Capacity and Readiness Preparedness Market Status (may RED CHANNEL LOCAL AREA MARKET DOES NOT HAVE CAPACITY, EVEN WITH SUPPORT SUPPLY FROM OUTSIDE MARKET(S) Response Modality Delivery Mechanism R 1 Direct Commodit y Purchase (outside markets) Commodities purchased and supplied from outside the affected area nationally / regionally / internationally Definition of Actor Key Processes Pure Trader – Commo dities Standard Competitive Procurement Process

Q&A 3/18/2018