WEB Site Initiatives USPS ITCom WEB Site Initiatives

WEB Site Initiatives USPS ITCom WEB Site Initiatives Standard Squadron Site (SSS) Events Database System (EDS) Standard District Site (SDS)

WEB Site Initiatives Agenda Introductions Background, Issues & Goals Introduce & Demonstrate New Services Standard Squadron Site (SSS) Events Database System (EDS) Standard District Site (SDS) Review: what’s 3/19/2018 Now, Soon, Future 2

WEB Site Initiatives Background USPS Branding Initiatives – Formalized January 2015 Consistent Look & Feel Deliver a consistent A Marketing Initiative – message Applies to any delivery of Information Whats Primary? ? Primary Marketing Our WEB Sites Department & Committee Sites www. usps. org Member’s Site – Tool Started – Work Continues www. usps. org Public Site Deployed February 2015 using the Joomla! CMS District and Squadron WEB Sites 3/19/2018 Ongoing - ? ? ? Today’s focus 3

WEB Site Initiatives WEB Site Challenges Teamwork – 3 Different Disciplines The “Message” Determined By Management – Products & Services, Refined by Marketing - Branding The “Presentation” How do we want to be recognized – Graphics, Colors, Font Refined by Marketing - Branding Implementation Organization & Delivery An Engineering Task 3/19/2018 4

WEB Site Initiatives Status of Our WEB Sites Public, Committees, Districts and Squadrons Generally – 3 Categories Well maintained and up-to-date – maybe Branding Compliant Exists but (maybe significantly) out-of-date Non-Existent Issues – primarily webmaster associated 1. Membership Turnover 2. Burnout 3. Can’t fill position 3/19/2018 5

WEB Site Initiatives usps. org Core - Work Continues w/ Several Goals Page updates to meet branding standards Ongoing Refine message to public – Joint w/ MARCom Ongoing Restructure Committee Sites into Joomla Format Ongoing Squadrons & Districts Likely that Public will Find Us thru Branding -Squadrons do not have a web site Over Thus, todays announcementsmessage 60 an accurate & consistent Squadron or District Sites SSS, EDS & SDS 3/19/2018 6

WEB Site Initiatives Standard Squadron Site (SSS) Standard pages that describe a squadron Customize by adding Event and Newsletter Data How do you obtain and use?

WEB Site Initiatives SSS Goals A solution for Squadrons: That do not have a WEB Site That cannot maintain their existing site That desire additional features Provide the essentials: An overview of a typical squadron Data on courses, vessel exams, cooperative charting Squadron Event Data that you add Data on Squadron Officers from USPS database Squadron Newsletters (and other files) that you add A Private Squadron Roster Tools to manage 3/19/2018 8

WEB Site Initiatives SSS Implementation Available to any Squadron Now – In use by 4 Squadrons Easily setup Provides data for visitors & Protected Data for members Easily Maintained Core page data from USPS Committees Basic Word Processing Skills Executes on www. usps. org Direct access to USPS data No direct costs to Squadrons 3/19/2018 9

WEB Site Initiatives SSS Available WEB Pages Public Home – Introduction to squadron and planned events Boating Courses – Pages to describe all USPS Courses & Seminars Civic Services - A general description of squadron services Civic Services - A description of VSE Activities Civic Services - A description of Cooperative Charting Activities Join Us – A page with an invitation to join Join Us – A link to the on-line application Join Us – A display of the OD-1 Squadron Data – An Officer List and Documents List Squadron Data – Displays current Newsletter with Archives Log On 3/19/2018 10

WEB Site Initiatives SSS Available WEB Pages Private – After Member’s Login For all squadron members Squadron Data – Officers list now includes contact data Members Only – A page listing Squadron Members For squadron officers Squadron Data – Upload Tool added to Newsletter page Members Only – A Manage Events tool Squadron Data – Document Upload Tool added 3/19/2018 11

WEB Site Initiatives SSS Home Page 3/19/2018 12

WEB Site Initiatives SSS Boating Courses Page 3/19/2018 13

WEB Site Initiatives Example Course Page 3/19/2018 14

WEB Site Initiatives Civic Service Page 3/19/2018 15

WEB Site Initiatives VSC Page 3/19/2018 16

WEB Site Initiatives Coop-Charting Page 3/19/2018 17

WEB Site Initiatives Join Us Page 3/19/2018 18

WEB Site Initiatives Squadron Data Page 3/19/2018 19

WEB Site Initiatives Newsletter Page 3/19/2018 20

WEB Site Initiatives Member Log-in • • • 3/19/2018 Use USPS Certificate and Pin Redirected to Members Only available your members Recognizes your squadron job Displays customized 21

WEB Site Initiatives Members Only Page 3/19/2018 22

WEB Site Initiatives Logged In Squadron Data 3/19/2018 23

WEB Site Initiatives Logged In Newsletter Page 3/19/2018 24

WEB Site Initiatives SSS Events Page 3/19/2018 25

WEB Site Initiatives SSS - A Generated Site Instantly available for evaluation www. usps. org/index. php? option=com_squads&squad_no=NNNN Minor setup needed for deployment! Burgee Newsletter Name 3/19/2018 26

WEB Site Initiatives SSS Setup Request a permanent SSS entry from the USPS Information Technology Committee (ITCom). Contact is Jgibson@usps. org. You will be provided a network address (URI) in the form: www. usps. org/localusps/sss-xx Upload a burgee picture with a transparent background (if not available) Update your official squadron URI in the Information Center Update your newsletter name entry in the Information Center Communicate with your district and other squadrons to have your internet address updated to the network address (URI) As a recommended option, obtain a Domain Name for your squadron. Several services are available such as www. godaddy. com Have the Domain Name configured to route Internet traffic to the network address (URI) 3/19/2018 27

WEB Site Initiatives SSS - Summary Available Now – Functional for 4 Squadrons & setup is easy Documents available on USPS. org Members Page Provides “Events” & “Upload” tools for Squadron Officers Accurate Data- Centrally maintained by ITCom (and other committees) No direct costs to Squadrons Contact an ITCom Member or J. Gibson (joe@joesboat. org) 3/19/2018 28

WEB Site Initiatives Questions 3/19/2018 29

WEB Site Initiatives Events Database System (EDS) Event Definition Tool Event Displays

WEB Site Initiatives EDS Goals Help districts and squadrons advertise meetings or other events Provide a tool to manage an event schedule Provide methods to display event schedules: Distribute meeting schedules Manage with “Word Processing” skills Implemented in time for SSS and SDS deployment 3/19/2018 31

WEB Site Initiatives Events Database System (EDS) A central “Database” Located on USPS Server! Update tools available to Officers! Serves Squadrons and Districts Design Focus – Easy to Use Minimizes Need to Type Data Reuses Location Entries Allows ‘Selection’ of dates, time, points of contact, etc…. Establishes event ‘Categories’ Immediately available for SSS & SDS sites Other deployments being planned 3/19/2018 32

WEB Site Initiatives EDS Main Page 3/19/2018 33

WEB Site Initiatives EDS Location List 3/19/2018 34

WEB Site Initiatives EDS Event Entry 3/19/2018 35

WEB Site Initiatives EDS – Location Selection 3/19/2018 36

WEB Site Initiatives EDS Location Definition 3/19/2018 37

WEB Site Initiatives EDS Event Displays 3/19/2018 38

WEB Site Initiatives EDS Summary Focus - Ease of Use Officer’s Tool (for the appropriate org. ) Any officer or committee chair Available now for SSS and SDS Other deployments being planned Goal to serve all districts and squadrons 3/19/2018 39

WEB Site Initiatives Events Database System Demonstrations Questions 3/19/2018 40

WEB Site Initiatives Standard District Site (SDS)

WEB Site Initiatives SDS Goals A solution for Districts: That do not have a WEB Site That cannot maintain their existing site That desire additional features Provide the essentials Information on USPS for a visitor A list of and link to the district’s squadrons Information on District Events A consolidated list of squadron events Data on District Members District Newsletter Distribution 3/19/2018 42

WEB Site Initiatives SDS Implementation Eliminates need for Webmaster Skills Available to any District Soon – Implementation focus to date was the SSS Easily setup Provides data for visitors and members Centrally maintained Provides tools for District Officers Basic Word Processing Skills Executes on www. usps. org No direct costs to Districts 3/19/2018 43

WEB Site Initiatives SSS Available WEB Pages Public Home – A map showing squadron locations Home – A list of district squadrons with links to squadron web sites Home – A list of district events Boating Courses – A description of all USPS Courses & Seminars Civic Services - A general description of squadron services Civic Services - A description of VSE Activities Civic Services - A description of Cooperative Charting Activities Our Squadrons – An expanded map with additional detail on squadrons Our Squadrons – A consolidated list of Squadron Events District Data – An Officer List and Documents List District Data – Displays current Newsletter with Archive List Log On 3/19/2018 44

WEB Site Initiatives SSS Available WEB Pages Private – After Member Login For all district members District Data – Officers list now includes contact data Members Only – A page listing District Members For district officers District Data – Upload Tool added to Newsletter page Members Only – A page with Events Maintenance Tools Squadron Data – Document Upload Tool added 3/19/2018 45

WEB Site Initiatives District Home Page 3/19/2018 46

WEB Site Initiatives District Information 3/19/2018 47

WEB Site Initiatives SDS Pages Demonstrations Questions 3/19/2018 48

WEB Site Initiatives Summary & Review Initiatives – Improve Our Image! Goal – quality message to public Future – Several Enhancements Planned Only limited by available resources <<< WE ARE RECRUITING >>> 3/19/2018 49

WEB Site Initiatives WEB Site Challenges Teamwork – 3 Different Disciplines The “Message” Determined By Management – Products & Services, Refined by Marketing - Branding The “Presentation” How do we want to be recognized – Graphics, Colors, Font Refined by Marketing - Branding Implementation Organization & Delivery An Engineering Task 3/19/2018 50

WEB Site Initiatives Information Technology Committee We Need Page Layout (Designers) Graphics Content Story boarders 3/19/2018 Joomla Engineers Joomla! CMS PHP Java. Script HTML 5 51

WEB Site Initiatives 3/19/2018 52