Web-Based Supply Chain Management Overview Course 2009 Prepared

Web-Based Supply Chain Management Overview Course 2009 Prepared by SRA International, Inc. • Confidential

2009 Prepared by SRA International, Inc. • Confidential

Agenda • WBSCM Overview – – – Vision Business Scope Impacted Stakeholders Goals & Objectives Expected Benefits • What is WBSCM – Commercial Off The Shelf (COTS) Enterprise Resource Planning (ERP Technologies – Non-Integrated vs. Integrated System Scenario – Application Components – Portal – Process Model (Funds to Order, Source to Award, Ship to Pay) • WBSCM Status – Release 1 Program Timeline – Testing Timeline – Training Timeline 3 • Prepared by SRA International, Inc. • Confidential

WBSCM Overview 4 • Prepared by SRA International, Inc. • Confidential

WBSCM - A Partnership With A Vision WBSCM will provide new capabilities and functionality to support doing business with USDA! FSA FNS FAS AMS USAID 5 • Prepared by SRA International, Inc. • Confidential

WBSCM Business Scope PRODUCE BUY DISTRIBUTE/ SHIP RECEIVE Domestic USAID MARAD FNS Schools (27, 000 school dists, 94, 000 schools) Indian Tribal Orgs (92 ordering agencies) Non- Profits (60 ordering agencies) FAS Farmers/ Producers Commodity Suppliers Warehouse US Ports FSA AMS Multi Agency Environment Foreign Warehouse US Freight Carriers World Food Organization Foreign Governments (70 Nations) Private Volunteer Organizations (30+) Integrating processes and technology across the five U. S. agencies responsible for planning, procuring, managing, and delivering commodities and food supplies domestically and around the world… 6 • Prepared by SRA International, Inc. • Confidential

WBSCM Impacted Stakeholders 7 • Prepared by SRA International, Inc. • Confidential

Goals and Objectives FS FA A USA ID MA S AM RA S FN D S WBSCM Goals • Integrate, standardize, and streamline the way we manage the supply chain across government end-to-end – from planning and procurement to ordering, contract management, and delivery ØTo advance our capability to manage and share our nation’s food supply • Leverage best practices and ØTo proactively forecast and plan supply and demand ØTo continually advance our partnership, collaboration, efficiency, and service with all business partners advanced Commercial Off The Shelf (COTS) technologies • focus on more value-added supply chain functions and less on Enable administrative tasks • Foster long-term business relationships with suppliers for better cost efficiency 8 • Prepared by SRA International, Inc. • Confidential

Expected Benefits For USDA • One standardized, integrated, transparent, and efficient end-to-end process for U. S. supply chain management • Built-in best practices for procurement, financial management, supply chain mgmt • Single, authoritative, timely, easy-to-access source of data and automated, paperless workflow with few manual processes and reduced hand-offs For Our Vendors / Customers • Streamlined web-based, self service operations • Simplified submission of orders, bids, invoices, quality certificates, Proof of Delivery. . • Improved real time tracking of business transactions • Electronic notification of bid awards, shipments and business transaction exceptions Easier to do business with USDA ! More efficiency for all involved ! 9 • Prepared by SRA International, Inc. • Confidential

What is WBSCM 10 • Prepared by SRA International, Inc. • Confidential

COTS ERP Technologies COTS - Commercial Off-The-Shelf: Software or hardware products that are “ready-made” and available for sale to the general public used as an alternative to in-house development ERP – Enterprise Resource Planning: Software to integrate all data and processes of an organization into a single unified system Mgmt Reporting Order Management • Embedded industry best practices to promote business process reengineering Financials Facilities Mgmt Inventory Common Data Procurement Human Resources Operations Manufacturing / Maintenance • “Configuration” to adapt to specific processes vs. software development • Rich functionality and capabilities • Real time, integrated business transactions • Multi-platform, multi-language support • Data sharing across all functional areas • Reduced Total Cost of Ownership – TCO • Vendor supported • Vendor enhanced 11 • Prepared by SRA International, Inc. • Confidential

Non-Integrated System Scenario A Business transaction Interfaces Order Management Bid Invitation Interfaces Procurement Funds Management 12 • Prepared by SRA International, Inc. • Confidential

Non-Integrated System Scenario A Business transaction • Time delay until all entities are aware of the occurrence of a business transaction • Interfaces must be built and maintained to ensure propagation of information • Risk of inconsistencies of Order Management information across entities due to duplication of data, timing and errors Bid Invitation • Manual “adjustments” possible throughout the process Interfaces Procurement Funds Management 13 • Prepared by SRA International, Inc. • Confidential

Integrated System Scenario with WBSCM A Business transaction Bid Invitation Order Management Procurement Funds Management 14 • Prepared by SRA International, Inc. • Confidential

Integrated System Scenario with WBSCM A Business transaction • Real time information available to all entities • Always consistent information – single sourced • Supply Chain Integration with Funds Management Bid Invitation Order Management Procurement Funds Management 15 • Prepared by SRA International, Inc. • Confidential

WBSCM Application Components Supplier Relationship Management Business Intelligence • Creation of Bid Invitations • Vendor Bid entry • Bid review • Supplier evaluation • Decision Support • Ad-Hoc Reporting • Management Reporting Portal Core ERP Customer Relationship Management • Web order entry • Web catalogs • Case management Workflow & Records Management • Alerting and notification of users • Central repository of documents • Common User entry point • Seamless navigation across application components • Funds management • Master Data • Inventory • Financials • Integration engine across all modules Enterprise Portal CRM SRM ECC ERP Public Sector – Proc. Public Sector – Finance Workflow/ Records Management BI BEOS MS Office Integration Interactive Forms • Productivity Tools • Forms External processing Sources MS Office Integration Adobe Forms Integration 16 • Prepared by SRA International, Inc. • Confidential

WBSCM Portal Each participating agency site links to WBSCM splash page links to ‘WBSCM Login’ which launches the WBSCM Portal 17 • Prepared by SRA International, Inc. • Confidential

WBSCM Process Model F 2 O Funds to Orders S 2 P Ship to Pay MData – Master Data Spec. Proc - Special Process Tech - Technical S 2 A Source to Award 18 • Prepared by SRA International, Inc. • Confidential

Baseline Process Flow Customers Orders CRM Create Sales Order Capture Substitutable SRM-PS ERP Create Sales Order Create PR from Sales Order Commit Funds BEOS 19 • Prepared by SRA International, Inc. • Confidential

Baseline Process Flow Customers Orders CRM Create Sales Order Capture Substitutable SRM-PS ERP Create Sales Order Create PR from Sales Order Create External Reqmts In Sourcing Cockpit Create & Release Bid Invitation Vendors Commit Funds Accept Bids BEOS 20 • Prepared by SRA International, Inc. • Confidential

Baseline Process Flow Customers Orders CRM Create Sales Order Capture Substitutable SRM-PS ERP Create Sales Order Create PR from Sales Order Create External Reqmts In Sourcing Cockpit Create & Release Bid Invitation Vendors Commit Funds Accept Bids Evaluate Bids Optimize Bids Commodities / Freight 21 • Prepared by SRA International, Inc. • Confidential

WBSCM Status 22 • Prepared by SRA International, Inc. • Confidential

WBSCM Release 1 Program Timeline We are here 0 Strategy & Selection 1 Project Kick Off • Business Requirements Definition • RFIs, RFPs • Product Evaluations & Selection • Scoping • Team Setup • Project Kickoff • Planning & Budgeting 2 Design • Process Design • Configuration Design • RICEFW Functional Design • Data Mgmt Plan • Training & Communication Plan • Technology Design • Planning & Budgeting A Home Building Analogy Search and Selection Requirements, Contract Dec 31, 2009 3 Build / Test 4 Deploy • Configuring • RICEFW Technical Spec • Building: • Processes • Training • Programs • Technology • Testing • Go-live Planning • Communicating • Acceptance Testing • Training • Planning & Budgeting • Communicating • Production Cutover! Step by step process Detail Design Specifications (Blueprint) 5 Go Live • • Go-live! Monitoring Final Revisions Support Moving in!! Final Walk Through Leads to strong structure 23 • Prepared by SRA International, Inc. • Confidential

Testing Timeline SIT Testing USDA/USAID invited to participate in Integration Testing activities UAT/Cutover Testing USDA/USAID is responsible for: - Identifying UAT testers - Executing UAT tests - Executing Cutover tests External Testing USDA/USAID is responsible for: - Identifying external testers - Coordinating external tester training - Coordinating external test activities 24 • Prepared by SRA International, Inc. • Confidential

Training Timeline Internal Training USDA/USAID is responsible for: - Identifying participants for instructor led training courses - Registering participants - Confirming participants External Training USDA/USAID is responsible for delivering external training using e. Learning courses 25 • Prepared by SRA International, Inc. • Confidential