WA State IIS Implementing WA New State Exemption

WA State IIS: Implementing WA New State Exemption Requirements Training for Schools and Head Start and ECEAP Programs Training for Schools and Child Cares/Preschools April, 2014 August XX, 2011

Washington State IIS • A statewide, lifetime immunization system that keeps track of immunization records for people of all ages • A secure web-based, time-saving tool for healthcare providers and schools

Immunization Data Exchange Partners Med ic iatr ed te P va icai d Private Family Practice Offices Washington Health Plans l riba T alth He s e ffic O ters Cen Loc Community Health Centers al H eal th D istr icts

Who can Access the System? Organizations with licensed health care professionals (RN, LPN, MD, ARNP) on staff who need to know immunization status in order to provide or coordinate health care including: • Private and public health care practices • Public and private schools with school nurses on staff • Head Start, Early Head Start, and ECEAP programs with nurses on staff

School Use of the System School nurses and other staff assigned by the school nurse can: • Look up a student’s immunization record • View the immunization forecast of vaccines due or past due • Print the Certificate of Immunization to give to the family to review, sign, and turn in to the school

Click here for school information Click here for Head Start/ECEAP information

Click here for enrollment documents

Click here to log in • Save time: add this site to your “Favorites” • Explore Home Page for announcements, helpful hints, links to vaccination resources, and other useful information

Enter username & password then click Login Note: Forgot Password Link

More information about logging in • Do not let your computer remember your password • Do not share your password with anyone • Each user must have his/her own individual user account with a unique password • Passwords expire every 120 days

Enter User Name OR User Name and Email Then click on Send • Click “Forgot Password” on Login page to reach this screen • Enter only your User Name OR User Name AND Email, and click on Send button • A new password is emailed to you automatically as long as your correct email address is on file in the system • Or call our Help Desk at 1 -800 -325 -5599 and we will reset your password

Hint: Never use your back button!!! #1 - Click on Search button after entering info in Patient Search #2 - Click here to select this record Navigate around the system by using the left hand menu or the clickable buttons on each screen • Search by first name, last name, and DOB • Search by first and last initials and DOB • Search by first and last name, no DOB

Make sure you have selected the correct record by reviewing the information on this page.

Click on Vaccinations then on View to bring up this page Note that red ‘x’ on date means invalid dose

Reason why dose is marked as invalid Name of medical organization that entered the dose Click on Cancel to go back to previous page

Report of disease for Varicella reported here • Contraindications include report of disease for varicella • Forecast reflects ACIP recommendations – not always same as school requirements

Click here to view the vaccination summary

Step 2: Click here to open the CIS form Step 1: Click on State Reports

Click on your print icon or go to File. Print Box #1 is checked if history of chickenpox disease has been entered in the system

Step 2: Click on All Recorded Vaccinations to capture ALL vaccinations Step 1: Click on Patient Record under Reports Step 3: Click on Create Report

To Review… • • • Go to the website: www. waiis. wa. gov Log in Search for the student (patient) View the student’s immunization record Print the Certificate of Immunization (CIS) form Give to parent/guardian to review, sign and submit to the school

Questions? • For questions about using the IIS: logging on, searching for a student, viewing a record, or printing the CIS, call our Help Desk at 1 -800 -325 -5599 • For questions about school immunization requirements and school reporting, go to: www. doh. wa. gov/Communityand. Environment/Schools/ Immunization. aspx or call 360 -236 -3595

Thank you for watching this training! We are excited about your participation in the Washington State IIS. Please complete an evaluation at: School Immunization Requirements Evaluation