Volunteer Management Who They Are and What They

Volunteer Management Who They Are and What They Need Part I 3/15/2018 BCN Workers' Compensation Office 1

What Is a Volunteer? n An individual who performs service for the institution n The individual has no expectation of monetary or material compensation n 3/15/2018 A volunteer can receive reimbursement for expenses BCN Workers' Compensation Office 2

Types of Volunteers n Category “A” Volunteer Assignment lasts 3 days or less n Category “B” Volunteer n Assignment lasts more than 3 days n Adjunct/Clinical Faculty Member n Qualified to provide special services with appropriate rank and title, ex. volunteer professor n 3/15/2018 BCN Workers' Compensation Office 3

Types of Volunteers Continued… n Affiliate Neither employee or student, require access to library or secured areas n Board of Regents/Volunteer Board Member n Military Medical Residents n UNCE Office Assistant n 3/15/2018 BCN Workers' Compensation Office 4

Responsibilities and Rights of Volunteers n Must abide by policies and regulations n Ethical behavior, confidentiality, financial responsibility, drug/alcohol, sexual harassment, etc. n Serve at pleasure of institution n Not NSHE employees except for: n Workers’ compensation, liability protection 3/15/2018 BCN Workers' Compensation Office 5

Department Rights and Responsibilities n Informing volunteers of departmental policies and procedures Sexual Harassment n Training (Other mandatory training such as Defensive Driving, if applicable) n n Can terminate volunteer status at the discretion of the institution without notice or cause n Can establish their own screening process 3/15/2018 BCN Workers' Compensation Office 6

Volunteer Eligibility n Eligible to work in the United States U. S. Citizen, permanent resident, or non-citizen national n Visa Types: J-1, F-1, H 1 -B, or TN n NSHE Employee n Work cannot be performed in home department n Fair Labor Standards Act n An employee cannot be a paid employee and a volunteer while performing the same type of work for the same employer n 3/15/2018 BCN Workers' Compensation Office 7

Eligibility Continued… n Students n n 3/15/2018 Volunteer services cannot be part of a for-credit assignment Exception: Student driving on field trip must be a volunteer with a Drivers’ Acknowledgment form completed and must take the Defensive Driving Training. BCN Workers' Compensation Office 8

Volunteers Who Are Minors n Must complete any department training n n n 3/15/2018 Certificate or email stating training is complete attached to agreement Complete description of duties must be provided Volunteer Agreement must be signed by Parent or Guardian Cannot interfere with schooling Must be at least 14 years of age BCN Workers' Compensation Office 9

Volunteer Process n Each Volunteer, except for Volunteer A (3 days or less of service) must complete the required paperwork: Volunteer Agreement with written description of duties n Data Form n Policy Acknowledgment Form n NSHE BCN Volunteer Program Form n 3/15/2018 BCN Workers' Compensation Office 10

Process Continued…. . If Access required: n Social Security Number must be provided verbally to the department. Do not email. n Wolf. Card Affiliate Application n If Minor n Must attach department training (email, certificate, etc. ) and full description of duties n If Adjunct Faculty n Must attach CV and Volunteer Agreement, approved by the Vice Provost n Volunteer Packet must be submitted to BCN Human Resources within the same month the Volunteer begins working n 3/15/2018 BCN Workers' Compensation Office 11

Volunteer Management n Each Department needs to maintain a list of all active volunteers, along with their job duties. n BCN Risk Management solicits this list and related changes in January and July of each year. 3/15/2018 BCN Workers' Compensation Office 12

Questions About Volunteers n Adria White n 682 -6105 n adriab@unr. edu n Susan Dunt n 682 -6107 n sdunt@unr. edu n Web Address n http: //bcnnshe. org/hr/workerscomp/volunteers/ 3/15/2018 BCN Workers' Compensation Office 13