Voice Over IP Phase 1 of 2

Voice Over IP Phase 1 of 2

High Level Overview July Floor Plan August Map Connections Develop Requirements/Order Equipment September October Deploy/Test November Early 2013

High Level Overview Project Team District/Division Team • Mike Ahern • Communication contact – High level project manager/communication • Randy Crowell – Detailed project manager • Andrew Hoyt • Louwana Tortora – Service Center Staff • Nathan Norris – Infrastructure Staff • Satch Dzamov – Pave the way – Surface issues • Site visit contact – Coordinate access

Phase 1 July Map Connections Floor Plan August In order to make sure that the Ohio EPA is ready for VOIP we need to make sure we have done a complete check of our Network and current phone system and identify continued land line requirements. Task Name Duration Site Testing and Mapping NEDO Site Testing and Mapping NWDO Site Testing and Mapping SEDO Site Testing and Mapping SWDO Site Testing and Mapping DES Site Testing and Mapping GFO Site Testing and Mapping ERAC Site Testing and Mapping of Lazarus 25 days 3 days 2 days 1 day 8 days • • • Phone Fax machine Copier Printer Computer

Phase 1 July Map Connections Floor Plan • August • • • Phone Fax machine Copier Printer Computer • • Three people will be working as a team • Collect all the device information about the site. • Placed in a excel spreadsheet Cable Testing • Two staff of the three person team will test all the network drops and mark them on the map Estimated interruption: • 5 minute task for each network drop. Including the time it takes to record all the information about the drop on the network, such as what phone do they have what computer and or other devices for the drop. Estimated 3 days of work for each location • 5 minutes per each drop and around 200 drops per remote location.

Phase 1 July Map Connections Floor Plan August • • • Phone Fax machine Copier Printer Computer • • • Satch, Brent, and the local infrastructure resource will be three man team for each site. Easy access to network drops, computer and phone Clean, accessible area helpful • having to move things around to get to the network drop will delay progress and schedule Identify “hidden” drops before we visit • If you know of a phone or fax machine that is not near a network drop help the team make sure it’s not missed on the site visit.

Phase 1 July Confirm Map Connections Floor Plan August • • Phone Fax machine Copier Printer Computer • • Collected the information will be compiled A breakdown by each site with it’s map will be given back to the sites to be reviewed for accuracy. Sign off from each site that the team captured all the current phones in the building and tested a network drop for the new VOIP phone to plug into. Confirm when there is no network drop where the current phone is. • 90% of the time phone drops are nothing more than cat 5 cable with an RJ 45 drop with an RJ 11 phone jack plugged in. If the line will pass the 1 GB test then we can use that line for the new phone. If not a new network drop will have to be run and tested.

Phase 1 Develop Requirements September Task Name Duration Network Upgrade Place Order for Network Equipment Receive Equipment and Inventory 20 days 3 days 10 days Task Name Duration Instation of Network Equipment NEDO Install SEDO Install NWDO Install SWDO Install DES Install GFO Install Marketing PIC 6 days 1 day 1 day 3 days

Phase 1 Develop Requirements Task Name 20 days 3 days 10 days Task Name Duration Instation of Network Equipment NEDO Install SEDO Install NWDO Install SWDO Install DES Install GFO Install Marketing PIC September Duration Network Upgrade Place Order for Network Equipment Receive Equipment and Inventory 6 days 1 day 1 day 3 days Task Name Duration VOIP Equipment Purchase Provide Vender with order information Review Quote from Vender Get approval for Quote from CIO and Director Request PO for Order Place Order Receive and Inventory Equipment 37 days 1 day 5 days 3 days 10 days 3 days 15 days

Phase 2 Deploy/Test Task Name October November Early 2013 Duration Installation of VOIP Phones NEDO Rollout NWDO Rollout SEDO Rollout SWDO Rollout GFO Rollout DES Rollout ERAC Rollout SOCC Rollout 18 days 3 days 2 days 1 day

Action Items • Project team is developing the schedule • Begin letting staff know someone will be visiting and will need access to their phone ports • Send your contacts to Mike Ahern • Send your initial concerns/questions to Mike Ahern

Q&A • Thank you for your time and support • Questions? ? ?