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Vlaamse Studiedag 29/09/2014 Pieter BREYNE – pieter. breyne@be. pwc. com Vlaamse Studiedag 29/09/2014 Pieter BREYNE – pieter. [email protected] pwc. com

Savings potential EU – 243 billion € * Catch 22 e-Invoicing < 15% Savings potential EU – 243 billion € * Catch 22 e-Invoicing < 15%

Role of the EU Simpler rules • VAT Directive 2010/45/EU Interoperability • Standardisation – Role of the EU Simpler rules • VAT Directive 2010/45/EU Interoperability • Standardisation – CEN/BII • B 2 G e-Invoicing Directive 2014/55/EU Leading by example • B 2 G e-Invoicing Directive 2014/55/EU • e-PRIOR

e-PRIOR Customer systems Supplier Portal • Traceability • Integrity • Non-repudiation • Routing • e-PRIOR Customer systems Supplier Portal • Traceability • Integrity • Non-repudiation • Routing • Archiving Supplier System e-invoicing services e-ordering services e-fulfilment services e-catalogue services e-submission services …. ABAC WORKFLOW Customer Portal COUNCIL’s SAP system Other BO systems …

Scope Post-Award modules e-Request e-Catalogue Pre-Award modules e-Notices / e-Senders e-Fulfilment e-Access (TED e-Tendering) Scope Post-Award modules e-Request e-Catalogue Pre-Award modules e-Notices / e-Senders e-Fulfilment e-Access (TED e-Tendering) Publications Office DIGIT (TED) Developed by e-Notification e-Invoicing e-Payment e-Ordering e-Submission e-Attestations (e. g. PEPPOL VCD) e-Evaluation e-Awarding

How does it work? UBL Invoice BUYER <INVOICE> SUPPLIER <ID> <Issue. Date> <Period> BACK How does it work? UBL Invoice BUYER SUPPLIER BACK OFFICE SERVICE PROVIDER BACK OFFICE Invoice UBL Invoice

How does it work? How does it work?

How does it work? How does it work?

Invoice automation Automated certified correct process Manual workflow e CREATE INVOICE Create invoice based Invoice automation Automated certified correct process Manual workflow e CREATE INVOICE Create invoice based on paper receipt advice RECEIVE e-INVOICE Receive einvoice ok DATA ENTRY Encode header data & attachment in the backoffice system STEP 1 Register debt in the accounts INVOICE COMPLETION & REVIEW Review & complete invoice to check that invoice is justified and correct INVOICE APPROVAL PROCESS PAYMENT Approve invoice (Step 2) Manage payment request and payment order

Invoice automation Automated step Automated certified correct process Partially automated step - action based Invoice automation Automated step Automated certified correct process Partially automated step - action based on automatically provided data Manual workflow e CREATE INVOICE Create invoice based on paper receipt advice RECEIVE e-INVOICE Receive einvoice ok DATA ENTRY Encode header data & attachment in the backoffice system STEP 1 Register debt in the accounts INVOICE COMPLETION & REVIEW Review & complete invoice to check that invoice is justified and correct INVOICE APPROVAL PROCESS PAYMENT Approve invoice (Step 2) Manage payment request and payment order

Invoice automation Automated process Automated certified correct process Process where human intervention is required Invoice automation Automated process Automated certified correct process Process where human intervention is required but is based on automatically generated data Automated workflow e- e ok RECEIVE e-INVOICE *CCCF: Certified Correct Control File STEP 1 MATCHING & VALIDATION INVOICE APPROVAL PROCESS PAYMENT Approve invoice (Step 2) based on automated checks CREATE e-INVOICE Manage payment based on automatically generated CCCF* 11

PEPPOL Buyer • e-PRIOR and PEPPOL are fully interoperable thanks to CEN/BII • Successful PEPPOL Buyer • e-PRIOR and PEPPOL are fully interoperable thanks to CEN/BII • Successful test with EHF of Norway

Open e-PRIOR ü Adoption of e-PRIOR e-Invoicing by Belgium: o First invoice in Production Open e-PRIOR ü Adoption of e-PRIOR e-Invoicing by Belgium: o First invoice in Production received in July 2014 o Adoption by the Federal Government, followed by the Regions of Flanders and Wallonia üPilot installations in Portugal, Ireland (pilot with 7 Service Providers), Norway, Croatia, … üOther Member States interested to implement Open e-PRIOR : o o o Malta Greece Cyprus https: //joinup. ec. europa. eu/software/openeprior/home

e-PRIOR in Belgium e-PRIOR in Belgium

PEPPOL e-PRIOR Mandatory for specific Framework Contracts Denmark • B 2 G e-Invoicing Mandatory PEPPOL e-PRIOR Mandatory for specific Framework Contracts Denmark • B 2 G e-Invoicing Mandatory in 2005 • 70% after 3 years • Close to 100% today

Where to start? https: //joinup. ec. europa. eu/software/openeprior/home https: //joinup. ec. europa. eu/software/openeprior/forum/all DIGIT-EPRIOR-SUPPORT@ec. Where to start? https: //joinup. ec. europa. eu/software/openeprior/home https: //joinup. ec. europa. eu/software/openeprior/forum/all [email protected] europa. eu @e. PRIOR_EU http: //www. linkedin. com/groups/e. PRIOR-3686902/about

Invitation • • Vervolg op deze studiedag Organisatie door Pw. C Presentaties door Service Invitation • • Vervolg op deze studiedag Organisatie door Pw. C Presentaties door Service Providers Doelpubliek – ambtenaren van de Vlaamse maar ook federale overheid • Datum: 25/11 – vanaf 9 uur • Plaats: VAC Leuven • Deelnamekost: 100€

Thank you for your attention! Pieter Breyne Pw. C | Director Technology Consulting Direct: Thank you for your attention! Pieter Breyne Pw. C | Director Technology Consulting Direct: +32 9 268 82 55| Mobile: +32 473 91 06 91 Email: pieter. [email protected] pwc. com