VIRCLASS NEW ADMINISTRATIVE and FINANCIAL MODEL Presentation at

VIRCLASS NEW ADMINISTRATIVE and FINANCIAL MODEL Presentation at the VIRCLASS conference in Bergen 23 -25 November 2006 By/ Anne Karin Larsen

Existing organisation Project administration • Project group • All partner • Hi. B – project institutions leadership • Virclass Board • Commitment to the • Inholland project established • Jønkøping by letter of intent • Warmia-Mazury and agreement • Parma about educational • Bergen participation

Financial situation 2003 - 2006/07 • Grants from NUV (Norway Opening University) • Grants from Hi. B – Department of Health and Social Science and the Institute for Social work • Partner institution support by workload, covering travel costs and hosting meetings • Many hours of voluntary work from project members

Budget 2003 - 2006 • SOFF/NUV 2004/05 400. 000 NOK • NUV 2006/07 450. 000 NOK • Hi. B department/institute 1. 200. 000 NOK • Total 2. 050. 000 NOK • Approximately: EURO 250. 000

Production of the Virtual Book Budget • Working time Media Centre: • 1020 hours 326. 400 NOK • Actors 25. 000 NOK About 351. 400 NOK Approximately: EURO 43. 000 In addition working time for teachers and travel costs/accomodation

Important aspects with the VIRCLASS project • High commitment to the work that has to be done • Broad feeling of ownership to the project from partners • Common experience by running e-learning courses together and even a summer school • The project group know each other, collaborate and cooperate easily • Increase knowledge of Bologna Process; Tuning Project and Lisbon Agenda

Important experience about international cooperation • Since 2002 • Focus on internationalisation as part of the expectations to all HEI in Europe • Teacher involvement in the VIRCLASS project should be included in the ordinary work as teacher • Institutions should be represented with the same person over time.

A pilot project – pioneer work What has been achieved • E-learning in social work education on an international level • Developing e-learning competence • Developing e-learning pedagogy • Developing Virtual Book

VIRCLASS CONSORTIUM • ADMINISTRATIVE MODEL

VIRCLASS CONSORTIUM THREE PILLARS • Education through e-learning • Development of new theme/courses • Research related to the experience in VIRCLASS courses

VIRCLASS CONSORTIUM • A higher level of commitment • Including responsibility for a common budget • share of expenses • Educational cooperation • • Teachers Assessors Supervision to students Developing e-learning competence in staff

VC CONSORTIUM • Incorporation of VIRCLASS courses as optional courses in the BA programme • Support with applications • Adverticing the courses in study plan, web sites and by direct student contacts

Consortium organisation • Board • 5 members • Consortium Management Group • Project leader

Administration • Bergen University College (Hi. B): • • Project leadership Coordination of the courses Intake of students Coordination of assessors and assessment • Hi. B and Partner institutions • Adverticing the courses • Recieving applications and quality control • Certificate

Elements for calculation of costs • • • Number of students Number of teachers Number of teaching hours Number of assessment hours Administrative costs Teaching costs Project leadership costs Marketing costs Meeting and travel costs

Number of students in future courses • 75 students • 55 students from partner institutions • 10 scholarship to East European students • 10 places paid by student fee

Calculating the costs • Module 1 • 14 hours of teaching and assessment/student • 60 Euro/hour • Total 840 Euro/students • Module 2 • 17 hours of teaching and assessment/student • 60 Euro/student • Total 1020 Euro/students • Module 1 and 2 = 1860 EURO/student

Additional costs • Project leadership: 10. 500 Euro/year • Marketing: 1200 Euro/year • Meetings: • Teachers meetings 2 meetings/year: 1500 Euro/participant • Board meetings: 1 meeting/year: about 750 Euro/participant

Price/hour teaching • 48 Euro direct cost teaching/assessment • 12 Euro indirect cost • Administrative costs: • • • central and department administration admission costs administration of assessment and certificate ICT – licenses for use of IT: s Learning technical support

Refundance teacher/assessor costs • 48 Euro/hour with a group approximately around 15 students according to the fixed hour of work for module 1 and 2

Different teachers roles • Main teacher • Responsible for weekly programmes and bulletin board, coordination of the module/theme • Supervisor • Responsible for supervision to a group of students • Assessor – internal/external • Assessing the final assignment

ECTS credits • Optional courses in the BA programme: • Students receive their ECTS from their home institution • Courses on top of BA programme: • Students receive their ECTS from Hi. B • Optional courses in MA programme: • Students receive their ECTS from their home institution • Professional social work students: • Students receive their ECTS from Hi. B

VIRCLASS CONSORTIUM Financial model

Estimated variable cost

WHAT IF ANALYSIS Cost per partner

Towards a Consortium Agreement PROGRESS PLAN November 2006 Partner meeting in Bergen Signing letter of intent December 2006 January 2007 23 -25 nov Presentatin of consortium agreement. First draft Middle of jan March 2007 15 January Administrative discussion/hearing in partner institution from --- till February 2007 Middle of Febr Feedback from partner institutions 12 Febr VIRCLASS Board meeting Developing the final proposal by 15 -17 Febr 28 Febr Final proposal for consortium presented for the partners 1 March Administrtive decisions in partner instiuttions by 15 March Establishing the VIRCLASS consortium with signature of the partners 20 March

Next step • APRIL 2007 • Advertising the 2007/08 VIRCLASS courses • 1. October • Appliction deadline • 15 October • Next years courses starts