VCU Libraries IT Snapshot ASERL Information Technology

VCU Libraries IT Snapshot ASERL Information Technology / Digital Initiatives Interest Group Lunch-n-Learn Sept 22, 2010 Jimmy Ghaphery Head, Library Information Systems VCU Libraries

VCU Libraries Digital Collections: http: //dig. library. vcu. edu PS Magazine, issue 165, 1966

About VCU § § § 32, 436 Students 18, 218 Employees (with VCU Health System) $225 million sponsored research awards Young and ambitious http: //www. vcu. edu

About VCU Libraries § § Two million volumes 50, 000 serial titles Aspirations for ARL status http: //library. vcu. edu

Library Information Systems § § § § 200 staff and 350 public machines Aleph ILS CONTENTdm and scanning operations DSpace for mandatory ETD’s ILLiad/SFX/Metalib/Ez. Proxy Website/Applications/Mobile 9 FT (4 faculty) and 3 PT (1 faculty)

VCU Libraries Digital Collections: http: //dig. library. vcu. edu PS Magazine, issue 105, 1961

Library IT Governance § Standing library tech groups disbanded in 2006 § Vision, Agile, Transparent, Responsive § Major decisions Management Council § Web reaction panel - NOT redesign group § Task Forces as needed – Lib. Guides § As the pendulum swings…. .

VCU IT Governance § University Librarian reports to Provost; CIO dual reports to Provost and Senior Vice President § VCU Technology Advisory Committee— 2007 “advisory and communications channels among Technology Services, the schools and College, and major administrative units. The Committee will provide advice to the Chief Information Officer on school/departmental needs as well as central technology services and directions. ” § Library contributions one foot in both administration and academic § Recent task force on Disaster Recovery

VCU IT Consultancy • Ongoing, Initiated Fall 2009 • Central & Departmental IT

Central IT Services Free Fee Partner Enterprise systems: email, ERP (Banner), ecommerce, listservs etc. Identity Management (ldap, edirectory, CAS) Shibboleth/In. Common Network maintenance and upgrades New network installs Wireless Physical server hosting, Hobbit/NOC Sysadmin, DBA, Extended server warranty Virtual Servers Backup infrastructure TSM/TDP Initial licenses Tape charge per 500 GB Labstats, AV, Deep. Freeze Lan. Desk licenses Laptop loan, Learning Commons Active Directory infrastructure Initial CIFS setup SAN contributions

Desktop Snapshot § Active Directory/CIFS migration from library managed servers § Roughly 4 TB in storage, 3 TB of digital masters § Projects: permissions on staff pc’s and public apple management Library Central IT Management of 200 staff and 350 public pc's and peripherals across five locations. Lab. Stats; Lan. Desk; Sophos; Hardware responsibility for Cabell Library; Student Laptop checkout; Public authentication; Ghost licensing; Wireless; Pay 4 Print Staff user support 1500 tickets closed per year As needed Local Area Filesharing, permissions, account maintenance Active directory; CIFS Server; backups; SAN

Cabell 2 nd Floor Learning Commons

ILS Snapshot § Summer 2010 migration to version 20/Oracle 11. § Working on standby posture. § Fall 2010 projects VERDE, Vu. Find Library Central IT Aleph Integrated Library System for VCU Richmond and Qatar. Sysadmin and Oracle DB across 4 servers (prod, dev, standby, test); backups (TSM TDP); SAN; Hobbit/NOC Single Oracle DB, two application instances.

VCU Libraries Digital Collections: http: //dig. library. vcu. edu PS Magazine, issue 53, 1957

Virginia Commnity Colleges (VCCS) Collaboration Snapshot § Anxiously awaiting Primo. Central § Not sure how Metalib relates to Lib. Guides § Threw in towel on Metalib federated searching from homepage § SFX ver 4 Library Central IT/VCCS SFX URL Resolver Server hosted and administered by Virginia Community Colleges in exchange for SFX application maintenance on a shared instance since 2004. Metalib Federated Searching

Web Server Snapshot § New design Jan 2010, mobile site spring 2010, Lib. Guides summer 2010. § App migration Cold. Fusion to PHP (codeignitor) § New room reservation system, customized Ball State Open. Room. Library Central IT Library Web Server Design, application programming, server admin, database admin, mobile website, Lib. Guides, Movable Type, Contribute, backup and test servers Server hosting computer center; TSM backups; Hobbit/NOC; CAS; investigating central Red. Hat updates.

Web Apps Snapshot § § Ez. Proxy standby virtual server at VCU DR site. ILLiad 8; exploring central database hosting. CONTENTdm upgrading to version 5. 3. DSpace 1. 42 with ETD embargo customizations o Looking at upgrade options o IR Elephant § Social media deployment (centralization questions) Library Central IT Web Applications Ez. Proxy ILLiad CONTENTdm DSpace Server hosting computer center; backups; Hobbit/NOC; CAS (proxy only); investigating central Red. Hat updates.

Digitization Snapshot § Recently outsourced yearbooks and alumni magazine (LYRASIS/Internet Archive). Relationship to CDM/digital masters? § Digital preservation planning to encompass digitized collections, born digital material and web content § Pending: 8, 000 slides, student newspapers Library Scanning; CONTENTdm server Central IT

VCU Libraries Digital Collections: http: //dig. library. vcu. edu PS Magazine, issue 97, 1961

Central Standards & Requirements § § Project management requirements Security standards Laptop and desktop encryption Registries for servers, sensitive data

Questions? Jimmy Ghaphery jghapher@vcu. edu