UW Madison s Integrated Student Information System ISIS Up

UW Madison’s Integrated Student Information System “ISIS” Up and Flying

Prospective Students Admissions Financial Aid Timetable & Curriculum Registration Records Advising Fee Assessment & Student Accounts Receivable Alumni Records

• • Vision Plan Organize/Structure Budget Train Communicate Discipline

• Whose Project is this? • Management Structure • Committee structure • Communication • Buy in

• Exec Support • Attitude • Staffing • Transition events • Training

• Expectations/Outcomes • Business benefits • Change (i. e. , culture) management

College of Engineering School of Veterinary Medicine School of Nursing College of Agricultural and Life Sciences School of Pharmacy School of Human Ecology Medical School International Studies College of Letter & Sciences School of Business School of Education Law School Division of Continuing Studies Institute of Environmental Studies

UW-Madison. Organization Chancellor Vice Chancellor Provost Academic Services Information Technology Financial Aid Schools & Colleges Business Services Bursar 170 Department Chairs Registrar Undergrad Admissions Dept. Admin. Faculty Budget

Exec Comm Acad, Bus, IT Sponsor/owner Vice Chancellor Student Affairs Proj. Mgr Student Affairs Associate PM Schools & Colleges Associate PM Technology Steering Comm Directors, Governance, Students, etc. Project Management Team Module Teams & MIT Leads Xfunctional team

ISIS Committee Structure d A *Student Serv. Offices s am *Schools/Colleges Te ISIS Production Management Committee (PMC) Customer Needs *Students Security oc MMTs Upgrade Team H Cross Functional Team Functional Offices or ICIC/AAC DAS & Bursar Representatives AAC (up to 3) Do. IT Directors (up to 3) Upgrade Team Leader SDC Chair ICIC Chair Housing Grad School Continuing Studies Prof. Schools Representative *Faculty/Staff ISIS Strategic Directions Committee (SDC) Project Manager Executive Committee DAS Directors & Bursar MMT Chair Housing Grad School Do. IT’s Strategic Consult. Dir. ICIC Chair ITC Chair ISIS Executive Committee Chair: Paul Barrows Jack Duwe, Don Miner AAC Chair O PMC Chair SMC Chair Registrar Hank Lufler

http: //www. wisc. edu/isis/

DAS Becki Trish 1600 SC Trainers (6 @ 50%) Schools & Colleges Coaches 50 6 1600 Users, 265 Sessions, 2 4, 445 training unit equivalents

Training - Who gets what? Fees Records Admissions End-user Tom LEGACY TRANSACTIONS Yields ISIS Training Block

• Whose Project is this? – Functional – Technical – Joint • Committee structure – Build based on need • • • Management Structure – Executive committee • • Powerful Own resources Visionary needed Must have access to power or have power directly • Faith • Focus – How much to implement – How Soon – When to declare victory Politics Resources Governance Oversight • Communication – – To whom How often How What • Buy in – Buy whom – When

• Exec Support – Which one(s) – Type of support • • Active Passive Financial Political • Attitude – Just gotta have one • Staffing – What kinds • • Functional IT Partner Backfill – How many – How long • Transition events – Old system (and some old folks) go away – New system must be used sooner than you think • Training – – – Budget What kinds How much When How long

• Expectations/Outcomes – Day one – By whom • Business benefits – – – Operational Efficiencies Operational Effectiveness BP changes Decision making Money (ROI) Customer satisfaction • Change (i. e. , culture) management – – Functional offices IT Students Faculty

• • Vision Plan Organize/Structure Budget Train Communicate Discipline

Thank you Tom Scott University of Wisconsin - Madison tscott@doit. wisc. edu