UTT Ph D School Start of the academic

UTT Ph. D School Start of the academic year 2013 -2014 September 23, 2013

Today’s Program • 09 h 00 Breakfast (Ellidoc), Hall Building M • 09 h 45 Presentation of the Ph. D school (for all, A 002) • 11 h 00 Posters (organization of UTT, policies at UTT, M 104) • 12 h 00 Lunch (M 104) • 13 h 30 Visit of UTT (Ellidoc) • 14 h 30 Meeting with (some of) the research teams • 15 h 45 - Incoming Students meeting (Ph. D School, A 002) - For other Ph. D students, meeting with Jean Louis Lemoigne (SCD) • 17 h 00 Jean-Louis Lemoigne’s talk (Ellidoc, A 002) « A scientific method to look for what ? » • 19 h 00 Welcoming Dinner (Ellidoc, BDE ground floor build. N) (All the Ph. D students are invited… those who attended Jean-Louis Lemoigne’s talk are even more welcome)

Your Ph. D school Nr of Ph. D STUDENTS

Your Ph. D school

Your Ph. D school

Meeting with the responsible of your specialty ü ISOCORD : 27/09 02: 00 pm – T 216 (P. Salembier) ü M 2 ON : 23/09 02: 30 pm – E 013 (P. Lafon) ü OSS : 27/09 02: 00 pm – H 014 (A. Barros)

Incoming Ph. D students : Meeting with the responsible of your research team ü CREIDD : 27/09 02: 00 pm - T 216 (N. Troussier) ü ERA : 27/09 02: 00 pm - T 216 (D Gaïti) ü Gamma 3 : 26/09 10: 00 am - G 110 (H. Borouchaki) ü LASMIS : 23/09 02: 30 pm - E 013 (P. Lafon) ü LM 2 S : 23/09 02: 30 pm - G 110 (P. Beauseroy) ü LOSI : 23/09 04: 00 pm - G 110 (F. Yalaoui) ü LNIO : 23/09 02: 30 pm - E 013 (R. Bachelot) ü Tech-CICO : 27/09 02: 00 pm - T 216 (P. Salembier)

Program of the 1 st week • • Today : • Start of this new academic year From Tuesday to Friday : • 1 st registration by appointment only with Isabelle Leclercq (E 203, tel 7624) • 2 nd and following registrations (please drop your fully completed forms at the Ph. D school, into the dedicated basket, next to E 205) Every registration of a new Ph. D student requires an appointment (tel 7624) with the Ph. D school (E 203)

To register • Fully completed registration forms with all required documents • Signed thesis charter (for new Ph. D students) • Signed Information System charter (for new Ph. D students) • Signed course plan (fiche pédagogique) (for all) For new Ph. D students, an appointment with the Ph. D School is mandatory : uncomplete forms will be rejected and a new appointment will be required. For other Ph. D students, The Ph. D school is open… EVERY AFTERNOON, but you can also drop your FULLY COMPLETED registration file into the basket (E 205)

Collection of documents • Proof of registration (Certificat de scolarité): on specific summoning from the Ph. D school (sur convocation spécifique de l’ED), from September 30, E 205 • Student Card: for new Ph. D students only, about one week after your registration, on specific summoning from the Ph. D school (sur convocation spécifique de l’ED) • Resident Card (titre de séjour): UTT is in charge of resident cards: Please do not go by yourself to the prefecture ! Please contact the Ph. D school (Pascale Denis, tel 7614) at least 2 months before the deadline of your resident card

Do you need advice or information ? For academic purposes: the responsible of your specialty • M 2 ON (and SMM, ONT) : Pascal Lafon (E 115, tel 5655) • OSS : Anne Barros (G 215, tel 8027) • ISOCORD (and DD, RACOR) : Pascal Salembier (T 102 bis, tel 9677)

Do you need advice or information ? Administrative purposes: The Ph. D school, open from Monday to Friday afternoons ONLY: 2. 00 pm => 4. 30 pm Isabelle Leclercq (E 203, tel 7624) Thérèse Kazarian (E 205, tel 8573) Any questions relative to grants, scholarships: Pascale Denis (E 207, tel 7614) Ling Gong (for CSC funded Chinese students, K 006, tel 7683) Resident cards: Pascale Denis (E 207, tel 7614) Thérèse Kazarian (E 205, tel 8573)

Do you need advice or information ? Personal purposes: (including housing, transportation, …) Geneviève Roy (S 003, tel 8035) Ling Gong (for CSC funded students, K 006, tel 7683) Policies: (procedures, constitution of the jurys, required ECTS credits, …) http: //www-ecoldoc. utt. fr http: //ent. utt. fr - documents de l’utt - Ecole Doctorale (in French) the « Guide du Jeune Chercheur » (Young Researcher’s Guide)

The Ph. D: what is it ? Final objective: to find a (good) job ! • Full time research work • Development of skills (scientific… but also company oriented, innovation…) • Tools for finding a (good) job and to apply for • Seminars (professional tools)

The Ph. D : both a research based and a professional based experience The key success factor: an adequate coaching • The main coach: your Ph. D supervisor(s) • Daily assistance: the Ph. D school • Ph. D « global » monitoring: • Progress evaluation (during the 1 st year) • Interview at the beginning of the 3 rd year • Whenever you want ON YOUR OWN INITIATIVE !

Training ST-type courses : Science and Technology 8 ECTS credits (2 x 20 h) are required prior to your Ph. D defence ü Lectures proposed by the specialties – 4 ECTS credits / lecture. ü Lectures proposed by other institutions, summer schools… can be validated as ST credits by the responsible of your speciality A prior agreement from the responsible of your specialty is required !!! Without this prior agreement, no credits will be awarded

Training SHIP-type lectures: Human Sciences and Professional Skills 12 SHIP credits (60 h) are required prior to the Ph. D defence ü The lecture « MRIS : Méthodologies de Recherche (et de transmission) d’Informations Scientifiques et techniques» is mandatory (2 SHIP credits): 11, 12, 13 December (to be confirmed)

Training SHIP-type lectures: Human Sciences and Professional Skills • See list in the « Guide du Jeune Chercheur » (in French) • Oral presentation at an international conference (2 SHIP credits) • Lectures proposed in other curricula at UTT (engineering, master) • Lectures proposed by other institutions… BUT For the each of these 3 possibilities, a prior agreement from the responsible of the Ph. D school is required !!! Without this prior agreement, no credits will be awarded

Training SHIP-type lectures : « foreign » languages • English o Level evaluation (in February) o Registration to ED 04 (Scientific Communication in English) if your level is adequate (4 SHIP credits) o Inclusion into the English courses of UTT (2 SHIP credits if you validate LExx AND if you get the BULATS level 1) • French as a foreign language : long lasting training or intensive lessons (Contact : Ph. D school)

Training SHIP-type lectures: professional skills development (in French…) • • • ED 02: Managing and supervising of projects (4 SHIP credits) ED 03: Economy of innovation and recovery (4 SHIP credits) … ED 06: Doctoriales (in 2015) (4 SHIP credits) … ED 08: Resume writing and recruitment interview simulation (2 SHIP credits) ED 09: Competitive intelligence (2 SHIP credits) … See the « Guide du jeune chercheur » ED 11: From personal skills to professional project (4 SHIP credits) ED 14: Team management (4 SHIP credits)

Training Other tools for professional insertion (I) • The NCT or how to value your Ph. D: a true skills appraisal for 3 rd year Ph. D students (comment valoriser son doctorat : un véritable bilan de compétences) ü Contact: Ph. D school ü Information : www. intelliagence. fr (registration form avalaible since mid-October… to be confirmed) ü Registration deadline (Ph. D school): beginning of December

Training Other tools for professional insertion (II) • L’ « allocation d’enseignement » (contrat doctoral) ü A teaching experience and a preparation to the associate professor job (and some more money…) • TITS (Technologic and Scientific Investigation) (Pierre Michel Adam) ü • Supervision of UTT students Seminar « Journée des Métiers de la Recherche »

UV T. I. T. S. Recherche • But: Øprésenter votre sujet de thèse à un binôme d’étudiants de 2 ième année (TC 3/4) ØExpliquer le contexte scientifique ØRevenir sur les bases nécessaires à la compréhension ØLes faire participer sur un petit bout d’expérience • Format: ØEncadrement d’environ 2 h/semaine • Rémunération: Ø 8 UTP ou 2 journées de formation des moniteurs

UV T. I. T. S. Recherche • Exemple de sujets: Ø Eco-conception : comment proposer des processus interne pour les entreprises (CREIDD) Ø Les nanocristaux de silicium (LNIO) Ø Confiance numérique sur Facebook (ERA) Ø La rétro-conception dans un contexte d'assemblage de pièces mécaniques (LASMIS) Ø … etc… ATTENTION: seuls les doctorants autorisés à enseigner (via leur contrat) peuvent participer !

UV T. I. T. S. Recherche Contacts: Pierre-Michel ADAM : pierre_michel. adam@utt. fr Anne-Laure BAUDRION : anne_laure. baudrion@utt. fr

The certificate EFC: « engineering for companies » A specific program to develop skills to work in companies • Proposed by the association of directors of the French engineering schools (CDEFI) • Strengthening relations between doctors and companies • Assessing your « know how » to work in private companies • Requirements • Specific registration to the Ph. D school • A research work « in connection with » industrial companies • 16 SHIP credits (instead of 12) required in company-oriented (ED 06 : « Doctoriales » is mandatory) or in English Ph. D school lectures • • A short written report on the acquired knowledge Awarded by a specific jury with a « certificate » delivered during the Ph. D defence by the president of the Ph. D examination jury.

One of the main objectives of our Ph. D school : to keep informed of your professional situation A necessary feedback to the Ph. D school • Annual survey on the professional situation of our doctors ü Contact : Ph. D school and ASANUTT • Life lasting e-mail address : prenom. YYYY@utt. fr ü A very simple way to stay in touch Please stay in touch with your Ph. D school

Your elected representatives to the Ph. D school council Permanent members (4) : Deputy members (4…) : Mathieu LE BERRE Julien AUTUORI Yassine OUAZENE Abeer AL MOHTAR Miriam KOZEMJAKIN DA SILVA

Events of UTT’s Ph. D School • « Doctoriales » : One full week (May or June 2015), at the « Centerparc Lac d’Ailette » (to be confirmed) • Joint organization UTT, UTC, UPJV, URCA • In 2015, the organizer-in-chief will be UTC • Concerns mainly the Ph. D 2 (and Ph. D 3) • Considered as a « SHIP-type lecture » , 4 SHIP credits. • Mandatory to validate the certificate « EFC » • Exclusively in French A specific information meeting will be organized

The UTT’s Ph. D School Animation • « Research Jobs Day » or « Journée des Métiers de la Recherche » : One full day: 9: 00 am – 5: 00 pm (date to be defined): • Joint organization UTT, UTC, UPJV, URCA • In 2014: the organizer-in-chief will be defined later • Concerns all the Ph. D as well as the Master students • Gives an overview on the main perspectives for doctors employment

The UTT’s Ph. D School Animation • The « Ph. D students’ Forum » or « Le Forum des Doctorants » : One full day Tuesday April 8, 2014, 9: 00 am – 6: 00 pm • Single UTT organization: Ellidoc with the Ph. D School together with 2 UTT labs: XXX ? ? ? • Made by all the Ph. D students towards the UTT community: the Master degree and Engineering degree students and the overall UTT staff Call for the LOC: Local Organization Committee

The « Ph. D students’ Forum » or « Le Forum des Doctorants » Tuesday April 8, 2014 Preliminary program • 9: 00 am – 11: 30 am: Guided visit of the UTT labs • 12: 00 am – 4: 00 pm: Exhibition (posters, demonstrations, companies…) • 4: 00 pm – 5: 00 pm: Free time • 5: 00 pm – 6: 00 pm: Ph. D school meeting • 6: 00 pm: Cocktail

ellidoc. utt. fr

Instinctively … … Please visit http: //www-ecoldoc. utt. fr

Many Thanks ! See you in M 104 (posters + lunch) at 11 am

Incoming Ph. D students : WELCOME !

A picture is required to get your Student Card • Your registration done, you must go to the office P 011 to have your picture taken. This picture will be reproduced on your student card • This office will be open on Monday, Tuesday, Thursday from 4 pm to 5: 30 pm • You must know your UTT student number (indicated during registration) When proceeding to your registration, tell the Ph. D. school if you intend to go to the university restaurant. According to this, your may have a student card usable as an electronic purse (Moneo system) to pay for your meals at this restaurant. This will last 3 years.

The Information System charter Good use of the information system • A charter to sign at your first registration ü Definition of rights and obligations of parties • A document concerning all the levels of the information system ü Law and regulation ü The RENATER (National Network for Technology, Teaching and Research) network ü UTT specific rules • A reference document for the good use of our information system

SCD and bibliography Literature review requires help from professionals ! • MRIS: « Méthodologies de recherche et de transmission d’informations scientifiques » , a mandatory lecture (2 SHIP credits) to discover tools for an efficient literature review. MRIS: 11 -12 -13, December, 2013 (UTT Library) • The SCD (UTT library) resources…

The thesis charter A memorandum of understading between all protagonists • An agreement signed by all the protagonists ü Definition of rights and obligations of parties • Specific forms relative to the smooth progress of your Ph. D ü Progress ü Funding ü Scientific foundations ü Administrative information • A reference document for all the duration of your thesis

Initial choices are important … Initial choices will affect future • No teaching activities => no job in universities • No publications => neither a job in a university nor in a research organization • No knowledge of companies’ world => no job in any company (see EFC label)

The thesis A personal contribution to research into a team • The thesis is your thesis • The thesis is a training to research and innovation • The function of your supervisor(s) is to help you to reach the goal that has been defined jointly • The thesis is a project and must be managed as any project • The thesis ensures personal skills development (technological and scientific skills… but not only…)

The main stages of a thesis Three years within a research team • First stage: you perform background analysis • State of the art • Your own function in the project • You will have to make a presentation of the progress of this first stage in front of a specific jury (see page 12 in the « guide du jeune chercheur » ) • Second stage: you make the project progress • Third stage: you make a good use of your results • Publications • Technology transfer (Patents, Licenses, Innovative company creation …) • Writing, oral defence and diffusion of your thesis

Language training The result of your research is not only the « know how » , it is important to be able to communicate with others… in English (and in French) Improving your English is of your initiative, • Level evaluation (in February), then you can attend English lessons with other UTT students Contact : Ph. D school • If you want to improve your communication skills in scientific English : ED 04 (4 credits)… after level evaluation

Improving your French (Dominique MASSON) The thesis can be written in English… (international co-supervision, non Frenchspeaking members of the jury…) but a extended abstract (20 -30 pages) has to be written in French • You can (must) improve your French by attending « French as a foreign language (FLE) » lessons with UTT engineering and master students • Some available possibilities (after level evaluation: September 26, October 3): o Short intensive lessons o Long lasting French training Contact: Ph. D school

Personal problems ? You might have personal problems or anxiety: we can help you ! • Please do not keep them only for your own or for your friends • The director of the Ph. D school can help you (5681, E 201) • For lodging and transportation: Geneviève Roy (8035, S 003) • For resident cards: Pascale Denis (7614, E 207) • For health problems: Annie Deglaire (7771, S 005) • For anxiety or psychological problems: Annie Deglaire (7771, S 005)

Thant you for your kind attention … and regularely visit http: //www-ecoldoc. utt. fr … in order to get additional information