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UPK Alignment with QRIS January 2012 0 UPK Alignment with QRIS January 2012 0

UPK Policy Objectives Implemented in FY 11 and FY 12 l For FY 11 UPK Policy Objectives Implemented in FY 11 and FY 12 l For FY 11 and FY 12, the following policy objectives were implemented to begin alignment with UPK and QRIS: 1. For FY 12, UPK programs were required to participate in QRIS by June 1, 2011; 2. Programs shall use a portion of UPK funding to support progress on QRIS for FY 12; 3. An agreement to allow EEC staff to conduct on-site ECERS/FCCERS reviews; 4. An agreement to provide staff information, including compensation and education level, through EEC’s registry or other designated mechanism; and 5. An agreement to provide child level data, with parent consent, allowing children to be assigned a State Assigned Student Identification (SASID) number. l l 1 UPK grantees were also notified that FY 11 was a planning year for the purpose of restructuring UPK in FY 12 and beyond. Subject to EEC Board approval, programs may be required to be level 3 in QRIS by FY 13.

Committee Feedback Regarding UPK Alignment with QRIS l l The Full Advisory Council will Committee Feedback Regarding UPK Alignment with QRIS l l The Full Advisory Council will address this issue at the upcoming January 13, 2012 meeting. l 2 Over the past few months, various committees and subcommittees convened to discuss ideas to align UPK and QRIS and provided recommendations: • The Planning and Evaluation Committee convened on November 29, 2011 and December 21, 2011. • The K-12 & Higher Education Subcommittee of the Advisory Board convened on December 16, 2011. The Committees generated 5 recommendations for the Board to consider in the subsequent slides.

Recommendation #1: QRIS Level l l Current UPK programs who do not satisfy level Recommendation #1: QRIS Level l l Current UPK programs who do not satisfy level 3 in QRIS may be grandfathered in for one year. l 3 Programs in UPK must be at least a level 3 in QRIS. Any program that attains level 3 in QRIS will be considered a UPK program.

Recommendation #2: Access l l l 4 Focus on “high needs children. ” Currently, Recommendation #2: Access l l l 4 Focus on “high needs children. ” Currently, Massachusetts defines “high needs children” as those with sufficiently low household incomes, those in need of special education assistance, and other priority populations who qualify for federal and/or state aid. Massachusetts is moving toward a broader definition of “high needs children. ” Programs will be required to conduct formative assessments and screenings to identify “high needs children. ” The documentation and assessment data will need to be submitted to the EEC: in the past EEC has not required programs to submit individual child information.

Recommendation #3: Grant Eligibility l To be eligible for a UPK grant, programs would Recommendation #3: Grant Eligibility l To be eligible for a UPK grant, programs would have to demonstrate they serve “high needs children” as defined in the RTTT-ELC grant. Programs would have to demonstrate that they serve children with multiple risk factors that meet this broader definition. l This will include providing screening and/or formative assessment scores for targeted group of children. l UPK programs must demonstrate movement toward median salary for lead teachers. l Program match is required. l Grants will be competitive: potential grantees would have to compete annually for funding. l Programs will be required to demonstrate Pre. K-3 alignment with the school district in which they are located. l 5

Recommendation #4: Change the Funding Formula l l Formula based on the number or Recommendation #4: Change the Funding Formula l l Formula based on the number or percentage of high risk children the programs serve. l The amount is determined by 50% of the annual full time subsidy rate per expansion child. l 6 However, keep it as a grant to programs based on revised numbers and criteria. For current subsidy children, the add-on amount will be less than 50% of the subsidy rate.

Recommendation #5: Use of Funds l l 7 Grants could be used to increase Recommendation #5: Use of Funds l l 7 Grants could be used to increase access to high risk children, but spent on normal and expected expenses when running an early childhood program. UPK funds should not be used to help programs move up in QRIS because other funds will be used for that.

Background Information 1. Review of UPK Policy Objectives Implemented in FY 11 and FY Background Information 1. Review of UPK Policy Objectives Implemented in FY 11 and FY 12 2. How UPK Compares to QRIS 3. Definition of “High Needs Children” 3. Materials on Preschool to Grade 3 8

Review of UPK Policy Objectives Implemented in FY 11 and FY 12 9 Review of UPK Policy Objectives Implemented in FY 11 and FY 12 9

UPK Funding Background l l l FY 07: $4. 6 million l Pilot implementation UPK Funding Background l l l FY 07: $4. 6 million l Pilot implementation grants for Universal Pre-Kindergarten (UPK) FY 08: $7. 1 million l Budget provided increase of $2. 5 M FY 09: $10. 9 million (post 9 c) l Budget initially provided an increase of $5 M for UPK; reduced by $1. 25 M in mid-year budget reductions FY 10: $8. 0 million l Budget reduced funding by $2. 9 M l All grant awards were reduced by 37% from FY 09 FY 11: $7. 5 million l Budget reduced funding by $500 K l All grant awards were reduced by 5. 23% to compensate for the cut in funding FY 12: $7. 5 million l Grants are awarded for specific classrooms in a programs and have been renewed yearly to date (with additional new grants being awarded in FY 08 and FY 09). A portion of each years funds were allocated to evaluation and planning activities, as well as in FY 07, FY 08 and FY 09 funding for Assessment Planning grants to help programs move towards UPK eligibility). l Funding is determined by the number of children and portion of subsidized children in each classroom, and operating hours and full or part-time/year status. l 10 Total classroom enrollment x $500 + total subsidized enrollment x $1500 = total grant award [total is then prorated based on full or part-time/year status]

UPK Grant Program Eligibility Evolving to Align with QRIS Criteria FY 07 FY 08 UPK Grant Program Eligibility Evolving to Align with QRIS Criteria FY 07 FY 08 FY 10 FY 11 and FY 12 EEC Licensed or License-Exempt Use one of the EEC-selected assessment tools for at least one year* Use Early Childhood Program Standards For Three and Four Year Olds and Guidelines for Preschool Learning Experiences Or Used as selection priority Have teacher/provider with BA in each UPK classroom/setting Have National Association for the Education of Young Children (NAEYC) accreditation or New England Association of Schools and Colleges or family child care, National Association for Family Child Care (NAFCC) accreditation or a Child Development Associate (CDA) credential or higher ** Serve or willing to serve children receiving financial assistance Provide access to full-day full-year services Participation in QRIS 11 *The EEC-selected assessment tools include: Work Sampling, High Scope Child Observation Record (COR), Creative Curriculum, Teaching Strategies GOLD and Ages and Stages (programs using Ages and Stages are transitioning to other tools for the purpose of assessment). **NEASC included in FY 08 accreditation options; CDA or “higher” included in FY 09 and forward as accreditation alternatives for family child care.

UPK Grantee Overview 12 UPK Grantee Overview 12

UPK Studies on Classroom Quality: Abt. Associates, Inc. l In the spring of 2009, UPK Studies on Classroom Quality: Abt. Associates, Inc. l In the spring of 2009, EEC commissioned Abt Associates, Inc. to conduct a study to: l l 13 (1) describe the quality of licensed and licenseexempt early childhood care and education programs in the state that serve a majority of subsidized children; and (2) determine the extent to which these programs are providing high quality learning environments.

Abt Associates, Inc. ’s Findings: Quality of Preschool Programs Emotional Support • Average rating: Abt Associates, Inc. ’s Findings: Quality of Preschool Programs Emotional Support • Average rating: 5. 6 out of 7 Classroom Organization • Average rating: 5. 1 out of 7 Instructional Support • Average rating: 2. 6 out of 7 Overall quality across 3 domains • 21% are high quality; 41% are average quality; 22% are below-average quality; and 15% are low quality

Abt Associates, Inc. ’s Findings: Quality of Family Child Care Emotional Support • Average Abt Associates, Inc. ’s Findings: Quality of Family Child Care Emotional Support • Average rating: 5. 6 out of 7 Classroom Organization • Average rating: 4. 9 out of 7 Instructional Support • Average rating: 1. 8 out of 7 Overall quality across 3 domains • 4% are high quality; 41% are average quality; 41% are below-average quality; 15% are low quality

Abt Associates, Inc. ’s Findings: Differences in Quality of Care Preschool programs • • Abt Associates, Inc. ’s Findings: Differences in Quality of Care Preschool programs • • Instructional Support: significantly higher level of quality in public school programs than either Head Start programs or licensed child care centers No statistically significant differences by UPK status Family child care homes • No statistically significant differences by UPK status

UPK Studies on Formative Assessment: Oldham Innovative Research l In the spring of 2010, UPK Studies on Formative Assessment: Oldham Innovative Research l In the spring of 2010, EEC commissioned Oldham Innovative Research to conduct a study to: (1) analyze the FY 10 UPK child assessment data, l (2) investigate what child assessment tools are currently being used in Massachusetts, and l (3) investigate how other states are utilizing their child assessment data. l l 17 The study generated 9 recommendations that are outlined on the next two slides. * To see the full report, please go to the following website: http: //www. eec. state. ma. us/docs 1/research_planning/20101103_upk_assessmen t. pdf

Oldham Innovative Research’s Recommendations (1) Using web-based submissions as a way of collecting data Oldham Innovative Research’s Recommendations (1) Using web-based submissions as a way of collecting data should be a requirement of UPK grantees; l (2) EEC’s web-based licensees should indicate if they are a UPK grantee and specify the program’s UPK children; l (3) While UPK grantees should be allowed to assess all of the children in their programs through the online license, they must delineate the children that are enrolled in UPK; l (4) Increased and efficient communication with family child care grantees that belong to a family child care system needs to be systematically planned in order to raise submission rates; l 18

Oldham Innovative Research’s Recommendations (cont…) l l l 19 (5) Domain completion rates could Oldham Innovative Research’s Recommendations (cont…) l l l 19 (5) Domain completion rates could be increased with professional development; (6) Professional development on how best to utilize the web-based system of assessing children should be offered annually; (7) To determine specific professional development needs for teachers as related to early childhood assessment, EEC will need to depend on director interviews, teacher interviews and/or focus groups or observation; (8) Professional development coupled with technical assistance should be a systemic part of offering UPK grants and initiatives; and (9) Provide professional development and technical assistance to UPK grantees on how they can use their aggregated child assessment data at the local level.

Sustainability/Program Drop Off l 20 Various reasons for the drop in number of programs Sustainability/Program Drop Off l 20 Various reasons for the drop in number of programs participating in UPK: l Program sites were closed; l Accreditation for program revoked; l Program failed to submit assessment data; and l Program not interested in continuing with UPK.

How UPK Compares to QRIS 21 How UPK Compares to QRIS 21

How UPK Compares to QRIS l l l 22 UPK is based on six How UPK Compares to QRIS l l l 22 UPK is based on six basic eligibility criteria: l Licensed or license-exempt, l Provides access to full-day full-year services, l Serve or willing to serve children receiving financial assistance, l NAEYC accredited for center-based and public school programs, and NAFCC accredited or a CDA or higher for family child care, l Uses the Guidelines for Preschool Learning Experiences, l Uses one of the EEC approved assessment systems. UPK funds allow programs to maintain and enhance quality criteria as they choose, without defined measurable criteria to assess and improve quality. QRIS offers a comprehensive way to assess, improve and communicate quality to the field. l Quality criteria is organized into standards and exceeds the scope of UPK eligibility criteria. A few examples are: l Curriculum and Learning: Assessment subcategory requires programs implement developmental screening within 45 days of children’s program entry, whereas only formative assessment is explicitly required by UPK, and l Workforce standards require that directors are not only trained in the Guidelines for Preschool Learning Experiences, but also child development and Strengthening Families protective factors. l QRIS requires measurement of quality through environmental ratings by an outside evaluator (ECERS, FCCERS, etc. )

UPK Eligibility Requirements Compared to Level 3 QRIS l Below is a summary of UPK Eligibility Requirements Compared to Level 3 QRIS l Below is a summary of how the UPK requirements align with the QRIS levels. l l l l Many level 3 QRIS standards can be documented with accreditation, which is a requirement of UPK, l l l 23 Licensed or license-exempt • Level 1 Provides access to full-day full-year services • Not required in QRIS Serve or willing to serve children receiving financial assistance • Not required in QRIS NAEYC accredited for center-based and public school programs, and NAFCC accredited or a CDA or higher for family child care • Accreditation may be used for documentation for select standards in levels 2 through 4 Uses the Guidelines for Preschool Learning Experiences, • At level 3, programs are required to receive training on the Guidelines and at level 4 they are required to align it with curricula, however UPK does not explicitly require either. Uses one of the EEC approved assessment systems. • QRIS does not require specific formative assessment tools, but states that at level 2 programs must receive professional development related to assessment, at level 3 the data is used to set goals, and at level 4 to improve curriculum planning. however some QRIS requires documentation in addition to accreditation for certain standards, and some standards cannot be met by accreditation at all. A main difference between QRIS and accreditation is use of the environmental rating scales (ERS tools).

Standards Beyond Which Accreditation Can be Used to Document Meeting a Level 3 Standard Standards Beyond Which Accreditation Can be Used to Document Meeting a Level 3 Standard Category 1: Curriculum and Learning Curriculum, Assessment and Diversity 1 A. 3. 2 Staff has received formal professional development in the curriculum; using the MA Guidelines for Preschool Learning Standards or Infant / Toddler Learning; documenting children’s progress; and working with children from diverse languages and cultures and second language acquisition. (documented with PQ Registry) 1 A. 3. 4 Staff demonstrate language and literacy skills either in English or the child’s language that provide a model for children. (documented with ERS tools) Teacher Child Relationships and Interactions 1 B. 3. 1 All staff engage children in meaningful conversations, use open-ended questions and provide opportunities throughout the day to scaffold their language to support the development of more complex receptive and expressive language, support children’s use of language to share ideas, problem solve and have positive peer interactions. (documented with ERS tools and other QRIS measurement tools) 1 B. 4. 1 Staff utilize teaching strategies that ensure a positive classroom environment, engage children in learning and promote critical thinking skills. (documented with ERS tools and other QRIS measurement tools) Category 2: Safe Healthy Indoor and Outdoor Environments 2 A. 3. 2 Staff are trained in how to work with children with special diets, allergies and specialized feeding issues. (documented with PQ Registry) 24 2 A. 3. 3 Demonstrates healthy, safe and clean indoor and outdoor environments. (documented with ERS tools)

Standards Beyond Which Accreditation Can be Used to Document Meeting a Level 3 Standard Standards Beyond Which Accreditation Can be Used to Document Meeting a Level 3 Standard Category 3: Workforce Qualifications and Professional Development Designated Program Administrator Qualifications and Professional Development 3 A. 3. 1 Program administrator has at least a Bachelor’s degree. (as indicated in PQ Registry) 3 A. 3. 2 Program administrator has at least 9 credit-bearing hours of specialized college-level course work in administration, leadership, and management. (as indicated in PQ Registry) 3 A. 3. 3 Program administrator has at least 24 credit-bearing hours of specialized college-level course work in early childhood education, child development, elementary education, or early childhood special education OR Documents that a plan is in place to meet the above qualifications within five years. (as indicated in PQ Registry) Program Staff Qualifications and Professional Development 3 B. 3. 1 75 percent of classrooms have Educator(s) with a Bachelor’s degree or higher who work for the full program day. (as indicated in PQ Registry) Category 4: Family and Community Engagement 4 A. 3. 2 Families are encouraged to volunteer in the program, to assist in the classroom, and share cultural and language traditions or other interests such as their jobs, hobbies and other relevant information. (documented with ERS tools) 4 A. 3. 4 Program representative(s) participate in local community group work that is related to early childhood, and the cultural groups served by the program and/or family support. (documented with Program Administration Scale (PAS)) 25

Standards Beyond Which Accreditation Can be Used to Document Meeting a Level 3 Standard Standards Beyond Which Accreditation Can be Used to Document Meeting a Level 3 Standard Category 5: Leadership, Management and Administration 5 A. 3. 1 Program tracks and monitors absences of individual children and contacts families when children are absent more than 20% in a month. 5 A. 3. 2 Program director, staff and family input is solicited on an annual basis through a survey to evaluate the program. (documented with PAS) 5 A. 3. 3 Results of the annual survey are used to develop a comprehensive written program improvement plan. 5 A. 3. 4 Program has an annual review conducted of the accounting records by an independent party who has accounting or bookkeeping expertise. 5 A. 3. 5 Program tracks and monitors teacher turn over and has plan for addressing turn over. Supervision 5 B. 3. 1 Program uses at least 3 types of internal communication on a monthly basis to inform staff of program activities, policies, etc. 5 B. 3. 2 Staff receive at least one benefit (paid vacation time, sick time, health insurance, tuition/PD reimbursement or retirement plan option). (documented with PAS) 5 B. 3. 3 Staff are given feedback that give examples of best practice at least twice a month. (documented with PAS) 5 B. 3. 4 The program has a system to support the career development of staff through a career ladder (e. g. , regularly scheduled time to meet with a supervisor or mentor to monitor progress towards career goals). (documented with PAS) 26 5 B. 3. 5 Staff salary scales reflect the educational levels, experience and performance levels, as determined by the annual evaluation of the staff members, and is comparable with the current wage level of others in the community with the same levels of education. (documented by PAS)

Definition of “High Needs Children” 27 Definition of “High Needs Children” 27

Broader Definition of “High Needs Children” l 28 Include children who have multiple risk Broader Definition of “High Needs Children” l 28 Include children who have multiple risk factors linked to poor school and life outcomes: i. Children and parents with special needs; ii. Children whose home language is not English; iii. Families and children involved with multiple state agencies; iv. English language learners; v. Recent immigrants; vi. Children with parents who are deployed and are not living on a military base; vii. Low-income households; and viii. Parents with less than a high school education; ix. Children who are homeless or move more than once a year.

Broader Definition of “High Needs Children” (cont…) l The state estimates that as many Broader Definition of “High Needs Children” (cont…) l The state estimates that as many as 135, 000 children from birth to age five face one or more risk factors each day that could lead to toxic stress, with as many as 20, 000 (15%) facing three or more risk factors that without intervention are likely to lead to developmental delays. * *National Center for Children in Poverty. Young Child Risk Calculator. Retrieved from http: //www. nccp. org/tools/risk/ 29

P-3 Alignments: Key Principles and Elements 30 P-3 Alignments: Key Principles and Elements 30

Mission Statements Support Alignment Department of Early Education and Care l provide the foundation Mission Statements Support Alignment Department of Early Education and Care l provide the foundation that supports all children in their development as lifelong learners and contributing members of the community, and supports families in their essential work as parents and caregivers. Department of Elementary and Secondary Education l strengthen the Commonwealth’s public education system so that every student is prepared to succeed in postsecondary education, compete in the global economy, and understand the rights and responsibilities of American citizens, and in so doing, to close all proficiency gaps. Head Start Improve Children’s school readiness outcomes and promote changes that integrate children into a continuum of high-quality early care and education spanning from birth to age eight. 31

Children Experiencing Multiple Risks in MA 32 Children Experiencing Multiple Risks in MA 32

Key Principles in the P-3 Alignment 1. Horizontal alignment 2. Vertical alignment 3. Temporal Key Principles in the P-3 Alignment 1. Horizontal alignment 2. Vertical alignment 3. Temporal alignment 33

Principle 1: Horizontal Alignment l Horizontal alignment l Vertical alignment l Temporal alignment Horizontal Principle 1: Horizontal Alignment l Horizontal alignment l Vertical alignment l Temporal alignment Horizontal alignment is created by using consistent learning approaches within an age range or grade. Full-day kindergarten 34

Principle 2: Vertical Alignment l Horizontal alignment 3 rd grade l Vertical alignment l Principle 2: Vertical Alignment l Horizontal alignment 3 rd grade l Vertical alignment l Temporal alignment 2 nd grade 1 st grade K Pr e-K 35 Vertical alignment is created by using consistent learning approaches across ages or grades.

Principle 3: Temporal Alignment l Horizontal alignment l Vertical alignment l Temporal alignment 36 Principle 3: Temporal Alignment l Horizontal alignment l Vertical alignment l Temporal alignment 36 Temporal alignment is created by using consistent learning approaches across a child’s day.

Need to evaluate alignment on several parameters Balance: the degree to which the two Need to evaluate alignment on several parameters Balance: the degree to which the two documents address the same domains Depth: the degree to which the two documents address the same specific skill and knowledge within a domain Difficulty: the degree to which the expectations within the two documents reflect a similar level of difficulty or age-level 37 Kagan, Scott-Little, Reid & Greenburg, 2007 Data from the Office Of Head Start Summit, “On the Road to School Readiness” presented by Catherine Scott-Little on February 15 -17, 2011 Baltimore, MD

What does P-3 look like in Massachusetts? A coordinated and collaborative approach 38 What does P-3 look like in Massachusetts? A coordinated and collaborative approach 38

Mechanisms for Cross-Sector Alignment Teacher Quality & Capacity Instructional Tools and Practices Data and Mechanisms for Cross-Sector Alignment Teacher Quality & Capacity Instructional Tools and Practices Data and Assessment Cross Agency Collaboration on P-3 Transitions and Pathways (school and Classroom) Engaged Families Administrators & Leadership Quality 39 Instructional Environment