University Technology Fee Spring Presentation to the SFRB

University Technology Fee Spring Presentation to the SFRB Patrick J. Burns - Vice President for IT Jason Huitt - ACNS Liaison to UTFAB Pete Winterscheidt - UTFAB Chair Garrett Pichler - UTFAB Vice Chair March 1, 2010 UTFAB Presentation to the SFRB 1

Outline UTFAB process n UTFAB schedule n FY 10 budget n Projects & Details n Ongoing projects q New projects in 2009 -2010 q n Q&A March 1, 2010 UTFAB Presentation to the SFRB 2

UTF Bylaws – Process: Project-based University departments request funding from the University Technology Fee Advisory Board through proposals, including a three-year project plan UTFAB votes on the proposal based on 10 funding criteria UTFAB projects are Reported to the SFRB March 1, 2010 UTFAB Presentation to the SFRB 3

UTFAB Schedule n n Ongoing projects report status in the Fall Ongoing project requests in the Spring q n If funds exist, UTFAB may also solicit project requests in the Fall q n These are queued up for presentations to the UTFAB throughout this semester New projects proposed/considered consistently All projects must undergo a legitimacy vote, followed one week+ later by an approval vote March 1, 2010 UTFAB Presentation to the SFRB 4

Expenses for FY 10 (k$) 1. 2. 3. SIS*** General Assignment classrooms* Library* 1. 2. 3. 4. 5. 6. 7. 8. 9. Desktops & laptops in Morgan Library Laptops, scanners & printing in Behavioral Sciences Bldg. Thin client pilot project Wireless networking upgrades Departmental classrooms*** Mediasite Reversions Reserve Total * denotes level of cost sharing March 1, 2010 $506 k $221 k $272 k UTFAB Presentation to the SFRB $200 k $91 k $4 k ($24 k) $40 k $1, 310 k 5

Budget for FY 10 Projection (k$) n n n Revenue q Carry over from FY 08 $159 k q Fees $1, 202 k q Interest $3 k q Total $1, 364 k Expenses (previous page) $1, 310 k Available (revenue – expenses) $54 k March 1, 2010 UTFAB Presentation to the SFRB 6

1. Student Info. System/RAMweb/DARS n FY 10 total of $506, 166 q q n n No budget increase requested for FY 11 Matched 50/50 by the University New functionality: Course Registration Wait List, … RAMweb for parents coming UTFAB – February 23, 2010 SIS Project Request 7

RAMweb Logins per Year February 23, 2010 UTFAB SIS SP 10 Presentation 8

2. Classroom Technology (GA Classrooms) March 1, 2010 UTFAB Presentation to the SFRB 9

Technology Refresh on a 5 -year Cycle – HD in 6 Existing Rooms Building Capacity 1 Anatomy Zoology E 112 25 2 Engineering E 106 28 3 Engineering E 204 54 4 Engineering E 205 54 5 Wagar 231 265 6 March 1, 2010 Room Wagar 232 300 UTFAB Presentation to the SFRB 10

New HD Room Installations Add Technology in 8 New Rooms Building Room Capacity 1 Clark C 360 40 2 Clark C 361 45 3 Clark C 362 37 4 Engineering B 2 37 5 Engineering B 3 27 6 Education 13 42 7 NESB B 101 35 8 Animal Science 114 Non GA: 50/50 funding March 1, 2010 UTFAB Presentation to the SFRB 11

Budget for Classrooms – 8 “Refreshed” Rooms and 6 New Rooms - $221 k Fall $0 Spring $154, 109 $6, 057 $442 CSS Installation (@ $65/hr) $42, 835 $0 CSS Crestron Control System Programming (@ $65/hr) $10, 075 $0 $4, 805 $234 $2, 000 $0 $65, 773 $154, 787 Equipment Totals Materials, cables, hardware and supplies Electrical outlets for lectern and projector charged by Facilities Removal of old Electric Screen and reinstallation of new by Facilities Total: Approved March 1, 2010 $220, 560 UTFAB Presentation to the SFRB 12

3 Year Plan (Includes Next Year) • Continue with Classroom Upgrades and Technology Refreshes • Complete G. A. Classrooms by FY 13 or FY 14 (22 remaining) • Integrate Lectern PC’s in some Smart Rooms • Continue with I-Clickers (49 rooms remaining) • Add Small Document Cameras to Small Lecterns March 1, 2010 UTFAB Presentation to the SFRB 13

3. Library Technology (FY 10 Budget – FY 11 Budget Not Yet Available) Quantity 47 Public Workstations Replacement CPU's Warranty extension on CPU’s Replacement Monitors Replacement Scanners Circulating Laptops Replacement PC Laptops New Mac. Books (cases and mice) Video Conference Rooms HDTV and jack installation Webcam, mics, Adobe Connect 44 4 12 80 15 March 1, 2010 $ 115 $ 245 $ 350 $ 1, 231 $ 5, 060 $ 980 $ 4, 200 $ 100, 000 $ 18, 465 $ 2, 500 $ 2, 633 Additional General Technology Upgrades Microsoft Office licensing Cost Per Unit Total Cost $ 650 $ 30, 550 $ 10, 000 415 UTFAB Presentation to the SFRB $ 53. 94 $ 22, 385 Grand Total $ 196, 773 14

Laptop Checkouts Fall Semester Comparison 2008 and 2009 4000 3500 Number of Checkouts 3000 2500 2000 1500 1000 500 0 2008 2009 Week 1 521 752 Week 2 946 1501 Week 3 1855 1530 Week 4 2594 3029 Week 5 2867 3113 Week 6 3073 3751 Colorado State University Libraries

4. Campus Wireless Network Upgrades $200 k allocated in FY 10 Two Phases n Replace existing wireless with high-speed wireless Enhance density coverage in GA classroom areas q q n Buildings & areas to be upgraded are selected by the UTFAB March 1, 2010 UTFAB Presentation to the SFRB 16

n Completed: q q n Morgan Library Clark A & C wings Eddy* Education* q q q Engineering* Chemistry* Rockwell Upcoming (in no particular order): q q Plant Sciences Wagar Natural Resources * Coverage expansions pending March 1, 2010 UTFAB Presentation to the SFRB 17

5. “Split-funded” Items – Departmental Classrooms Technology 50/50 Cost Share with Academic Colleges n q q March 1, 2010 CAHS Preconstruction Center Computer Labs Ag Sciences 114 Plant Sciences E 5, E 8 and E 9 Engineering B 202 UTFAB Presentation to the SFRB 18

For More Information n UTFAB web site: q n http: //utfab. colostate. edu/ Contents: q Bylaws (modified Oct. 20, 2009). n n q q Clarified officer terms of office Created position of “Associate Member” Members. Meeting Minutes. Fall Project Presentations. Spring Project Proposals. March 1, 2010 UTFAB Presentation to the SFRB 19

Thank You n n The central IT environment is much, much better, due primarily to student fees We believe that we are delivering substantial value for your investments We are very grateful for your support. Students continue to manage diligently the fee and its activities March 1, 2010 UTFAB Presentation to the SFRB 20

Questions? n Are more than welcome. March 1, 2010 UTFAB Presentation to the SFRB 21