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University Ohana Meeting “BYU Hawaii Organizational Design” 12 June 2008 University Ohana Meeting “BYU Hawaii Organizational Design” 12 June 2008

Imperatives • Continue to improve quality of education • Reduce costs to the Church Imperatives • Continue to improve quality of education • Reduce costs to the Church

Imperatives • Continue to improve quality of education – Depends in part on operations Imperatives • Continue to improve quality of education – Depends in part on operations – Organize to improve potential for smooth operations – Councils to improve communication • Reduce costs to the Church – More efficient operations – Fewer directors with more responsibilities – Simplified structure where possible

Guiding Principles • • • Student and mission focused Activities vs. current departments Similar Guiding Principles • • • Student and mission focused Activities vs. current departments Similar activities consolidated Fewer directors with more responsibilities Presumes right personnel and working processes (accountability) • Well-functioning councils

Councils - Purpose • Obtain input from stakeholders • Coordinate between departments • Serve Councils - Purpose • Obtain input from stakeholders • Coordinate between departments • Serve as a communication vehicle to campus

Recommendations • Organize a council focused on Student Progress/Core Processes Recommendations • Organize a council focused on Student Progress/Core Processes

STAGES OF STUDENT PROGRESS Preparation and Selection 1 st Year Transition Retention Preparation for STAGES OF STUDENT PROGRESS Preparation and Selection 1 st Year Transition Retention Preparation for Graduation and Career Post Graduation Discipleship Academics Work/Service Student Development

Recommendations • Organize a council focused on Student Progress/Core Processes • Dissolve some committees Recommendations • Organize a council focused on Student Progress/Core Processes • Dissolve some committees and incorporate them into these councils where possible

Methodology • Feedback from April meeting • Interviews with campus departments • Discussion document Methodology • Feedback from April meeting • Interviews with campus departments • Discussion document from departments – Products and services – Whom they serve – Ideas for improvement • Benchmarks solicited from departments

Methodology (cont. ) • Comparisons with similar institutions • Survey results from prominent national Methodology (cont. ) • Comparisons with similar institutions • Survey results from prominent national organizations • Leadership Roles and Guidelines

Leadership Guidelines • • Reporting Line Qualifications Scope Span of Control Strategy and Implementation Leadership Guidelines • • Reporting Line Qualifications Scope Span of Control Strategy and Implementation Internal and External Communications University Resources Employee Development

What Has Changed? • Adjustments to VP assignments presented on April 10 What Has Changed? • Adjustments to VP assignments presented on April 10

Adjustments from April • Health Center functions to remain with VP for Administrative Services Adjustments from April • Health Center functions to remain with VP for Administrative Services • Assessment and Testing functions to remain with Assistant to the President • CIO a. CTO a Associate VP for Technology • Intramurals to remain with Academic VP • Postpone/review consolidation of Library Copy Center with Print Services

Vice President for Administrative Services Vice President for Administrative Services

Additional Changes VP for Administrative Services • Consolidate security, safety, emergency preparedness, and risk Additional Changes VP for Administrative Services • Consolidate security, safety, emergency preparedness, and risk management functions – Director of Campus Safety and Security • Move student insurance functions from HR to Health Center • Consolidate most of Housing Maintenance functions with Physical Plant Maintenance

Vice President for Academics Vice President for Academics

Organizational Changes VP for Academics • • Associate VP for Technology Associate VP for Organizational Changes VP for Academics • • Associate VP for Technology Associate VP for Academics College Realignment Director of Enrollment Management – Admissions – Registrar – Academic Advising – Campus Scheduling

Organizational Changes VP for Academics • CITO restructured – Continuing Education – Distributed Learning Organizational Changes VP for Academics • CITO restructured – Continuing Education – Distributed Learning – Faculty and Course Development • Records Management and Information Security • Creation of Instructional Media and Development Unit

Instructional Media and Development Unit • Includes these functions: – – – – – Instructional Media and Development Unit • Includes these functions: – – – – – TV Studio Media Production Center Broadcast Services Cable Programming Sound and Lighting Media Scheduling and Delivery Media Development Center Computer Labs TEC Rooms • Reports through Associate VP for Technology

Assistant to the President Assistant to the President

Vice President for Student Development and Services Vice President for Student Development and Services

Organizational Changes VP for Student Development and Services • Consolidate student development, leadership, activities, Organizational Changes VP for Student Development and Services • Consolidate student development, leadership, activities, and honor code functions – Director of Student Leadership and Honor • Consolidate student counseling and international student service functions – Director of Counseling and International Student Services

Organizational Changes VP for Student Development and Services (cont. ) • Consolidate student work Organizational Changes VP for Student Development and Services (cont. ) • Consolidate student work experience, internships, career preparation and alumni functions – Director of Student Work, Career and Alumni Services

Implementation • Timing • Transition • Sizing Implementation • Timing • Transition • Sizing

Handouts • • Core Processes (yellow) Leadership Roles and Guidelines (green) Organizational Chart (white) Handouts • • Core Processes (yellow) Leadership Roles and Guidelines (green) Organizational Chart (white) Major Tasks and Key Factors for Success (white)

Small Group Q&A • Student Development – President Wheelwright, MCK 101 • Assistant to Small Group Q&A • Student Development – President Wheelwright, MCK 101 • Assistant to President – Bill Neal, MCK 152 • Administrative Services – Mike Bliss, AUD • Academics – Max Checketts, MCK 127

Simple Model Admissions Teaching/Learning Student Support University Support Placement Simple Model Admissions Teaching/Learning Student Support University Support Placement

President Assistant to the President VP of Academics VP of Student Support VP of President Assistant to the President VP of Academics VP of Student Support VP of University Support

Prophetic History “Influence for peace internationally. . . ” --President David O. Mc. Kay Prophetic History “Influence for peace internationally. . . ” --President David O. Mc. Kay

BYU HAWAI‘I IMPACT ON BUILDING THE KINGDOM BYU HAWAI‘I IMPACT ON BUILDING THE KINGDOM

Membership in Pacific and Asian Countries Country 2003 2007 % Growth Cambodia 6089 7874 Membership in Pacific and Asian Countries Country 2003 2007 % Growth Cambodia 6089 7874 29. 32% China, including Hong Kong 21529 22556 4. 77% India 4632 6454 39. 34% Indonesia 5720 6144 7. 41% 119267 121774 2. 10% Malaysia 2237 3633 62. 41% Mongolia 5455 7306 33. 93% Philippines 526178 572619 8. 83% Singapore 2334 2612 11. 91% South Korea 75149 79652 5. 99% 783 1108 41. 51% Japan Sri Lanka

Direct Support of Students • Work-Study Scholarships for 1, 950 International Students – IWES Direct Support of Students • Work-Study Scholarships for 1, 950 International Students – IWES - $7, 500/year – Level 2 - $5, 500/year – Level 3 - $3, 500/year • Work Opportunities – 800 students at PCC and 1100 on campus, integral to educational experience • Internships and Career Mentoring – Transition and Return Home as Professionals