University Ohana Meeting BYU Hawaii Organizational Design 12

University Ohana Meeting “BYU Hawaii Organizational Design” 12 June 2008

Imperatives • Continue to improve quality of education • Reduce costs to the Church

Imperatives • Continue to improve quality of education – Depends in part on operations – Organize to improve potential for smooth operations – Councils to improve communication • Reduce costs to the Church – More efficient operations – Fewer directors with more responsibilities – Simplified structure where possible

Guiding Principles • • • Student and mission focused Activities vs. current departments Similar activities consolidated Fewer directors with more responsibilities Presumes right personnel and working processes (accountability) • Well-functioning councils

Councils - Purpose • Obtain input from stakeholders • Coordinate between departments • Serve as a communication vehicle to campus

Recommendations • Organize a council focused on Student Progress/Core Processes

STAGES OF STUDENT PROGRESS Preparation and Selection 1 st Year Transition Retention Preparation for Graduation and Career Post Graduation Discipleship Academics Work/Service Student Development

Recommendations • Organize a council focused on Student Progress/Core Processes • Dissolve some committees and incorporate them into these councils where possible

Methodology • Feedback from April meeting • Interviews with campus departments • Discussion document from departments – Products and services – Whom they serve – Ideas for improvement • Benchmarks solicited from departments

Methodology (cont. ) • Comparisons with similar institutions • Survey results from prominent national organizations • Leadership Roles and Guidelines

Leadership Guidelines • • Reporting Line Qualifications Scope Span of Control Strategy and Implementation Internal and External Communications University Resources Employee Development

What Has Changed? • Adjustments to VP assignments presented on April 10

Adjustments from April • Health Center functions to remain with VP for Administrative Services • Assessment and Testing functions to remain with Assistant to the President • CIO a. CTO a Associate VP for Technology • Intramurals to remain with Academic VP • Postpone/review consolidation of Library Copy Center with Print Services

Vice President for Administrative Services

Additional Changes VP for Administrative Services • Consolidate security, safety, emergency preparedness, and risk management functions – Director of Campus Safety and Security • Move student insurance functions from HR to Health Center • Consolidate most of Housing Maintenance functions with Physical Plant Maintenance

Vice President for Academics

Organizational Changes VP for Academics • • Associate VP for Technology Associate VP for Academics College Realignment Director of Enrollment Management – Admissions – Registrar – Academic Advising – Campus Scheduling

Organizational Changes VP for Academics • CITO restructured – Continuing Education – Distributed Learning – Faculty and Course Development • Records Management and Information Security • Creation of Instructional Media and Development Unit

Instructional Media and Development Unit • Includes these functions: – – – – – TV Studio Media Production Center Broadcast Services Cable Programming Sound and Lighting Media Scheduling and Delivery Media Development Center Computer Labs TEC Rooms • Reports through Associate VP for Technology

Assistant to the President

Vice President for Student Development and Services

Organizational Changes VP for Student Development and Services • Consolidate student development, leadership, activities, and honor code functions – Director of Student Leadership and Honor • Consolidate student counseling and international student service functions – Director of Counseling and International Student Services

Organizational Changes VP for Student Development and Services (cont. ) • Consolidate student work experience, internships, career preparation and alumni functions – Director of Student Work, Career and Alumni Services

Implementation • Timing • Transition • Sizing

Handouts • • Core Processes (yellow) Leadership Roles and Guidelines (green) Organizational Chart (white) Major Tasks and Key Factors for Success (white)

Small Group Q&A • Student Development – President Wheelwright, MCK 101 • Assistant to President – Bill Neal, MCK 152 • Administrative Services – Mike Bliss, AUD • Academics – Max Checketts, MCK 127

Simple Model Admissions Teaching/Learning Student Support University Support Placement

President Assistant to the President VP of Academics VP of Student Support VP of University Support

Prophetic History “Influence for peace internationally. . . ” --President David O. Mc. Kay

BYU HAWAI‘I IMPACT ON BUILDING THE KINGDOM

Membership in Pacific and Asian Countries Country 2003 2007 % Growth Cambodia 6089 7874 29. 32% China, including Hong Kong 21529 22556 4. 77% India 4632 6454 39. 34% Indonesia 5720 6144 7. 41% 119267 121774 2. 10% Malaysia 2237 3633 62. 41% Mongolia 5455 7306 33. 93% Philippines 526178 572619 8. 83% Singapore 2334 2612 11. 91% South Korea 75149 79652 5. 99% 783 1108 41. 51% Japan Sri Lanka

Direct Support of Students • Work-Study Scholarships for 1, 950 International Students – IWES - $7, 500/year – Level 2 - $5, 500/year – Level 3 - $3, 500/year • Work Opportunities – 800 students at PCC and 1100 on campus, integral to educational experience • Internships and Career Mentoring – Transition and Return Home as Professionals