University of Virginia Process Development and Integration for

University of Virginia Process Development and Integration for the Six-Year Program and the Statewide Transportation Improvement Plan Progress Summary James H. Lambert (434) 982 -2072 www. virginia. edu/crmes/stip Center for Risk Management of Engineering Systems and Department of Systems and Information Engineering University of Virginia October 21, 2004 Center for Risk Management of Engineering Systems 1

Invite from Wayne Ferguson on the November 9 th Meeting University of Virginia From: "Ferguson, Wayne S. " Wayne. Ferguson@VDOT. Virginia. gov To: "Fiol, Marsha C. " , Rasnick, H. Charles" , "Rao, Murali" Cc: "Allen, Gary R. " , "Jim Lambert (E-mail)" , "De. Bruhl, Jennifer" , "Myers, Kenneth" Subject: Business Process Modeling for VDOT-- A Demonstration with the Integrated SYIP/STIP Date: Thu, 21 Oct 2004 08: 44: 24 -0400 You are invited to attend a presentation and discussion on the research project "Business Process Modeling for VDOT-- A Demonstration with the Integrated SYIP/STIP" on Tuesday, November 9, 2004, from 10 am to 2 pm at Room 111, Olsson Hall of the School of Engineering and Applied Science of the University of Virginia. Lunch will be served. We consider this meeting to be extremely important in terms of delivery of a high quality, useful, product to VDOT so it will be greatly appreciated if you can attend or send a knowledgeable, authoritative representative. Overview: Since January 2004, the Center for Risk Management of Engineering Systems of the University of Virginia has been testing business process modeling to describe the SYIP/STIP integration effort. Following a recommendation of VDOT's IT Division, the Center adopted the IDEF modeling capability of BPWin (also known as All Fusion Process Modeler). The modeling encourages consistent documentation of who generates what information/products/services, for whom, how, and for what reasons. In organizations such as VDOT, the modeling is useful in making priorities for processes to change and maintain. The November 9 presentation and discussion will consist of a review of the progress to date on SYIP/STIP, hands-on introduction to the BPWin software, and identification of relevant needs and opportunities. Various products of the effort are available at www. virginia. edu/crmes/stip. For further information contact Prof. Jim Lambert (434) 982 -2072 or 924 -0960 lambert@virginia. edu or Wayne Ferguson, Marsha Fiol, Charlie Rasnick, or Murali Rao. Center for Risk Management of Engineering Systems 2

Invite from Wayne Ferguson on the November 9 th Meeting Cont. University of Virginia Directions from I-64: Following signs to the UVA Information Center, get off at exit 118 B for the Route 29/250 Bypass. Go approximately 2 miles and take the off ramp for Route 250 East Business (Ivy Road). Turn right off the exit ramp and follow Ivy Road. At the fourth traffic light, turn right on Route 29 Business/Emmet Street. Continue one block passing beneath a pedestrian overpass and second a road overpass. Bear right and Olsson Hall is now on the right along the road. Turn right on Whitehead Rd to access the E-3 Parking Lots. Directions from the Virginia Transportation Research Council: Proceed downhill from the Research Council to the first traffic light to turn right onto Alderman Road. Go 1/8 mile to take the first left onto Whitehead Road. Follow Whitehead Road 1/8 mile to its end and the parking lots E 3. Olsson Hall is on the left. Parking: Extra dashboard passes for the E-3 Parking Lots will be sent in advance to Marsha Fiol, Charlie Rasnick, and Murali Rao and additional passes will be available at the meeting room 111 Olsson Hall. Thank you for your attention to this matter. I look forward to seeing you November 9 th. Wayne Center for Risk Management of Engineering Systems 3

Background – IDEF 0 Example Center for Risk Management of Engineering Systems University of Virginia 4

University of Virginia Data Needs for IDEF 3 • • • Activities Objective Title of responsible department/s Inputs Controls - consist of legislation, regulations, and policies related to the system Mechanisms - refer to the elements that accomplish the actions of the process, such as people, manual or automated tools, established procedures for holding hearings, etc Outputs Key decisions Impacted activities Estimated duration Related models/diagrams Center for Risk Management of Engineering Systems 5

University of Virginia Process Development and Integration for the Six-Year Program and the Statewide Transportation Improvement Program Materials Urban Programs Progress Report (10 -08 -04) – DJS Reginald H. Beasley Interview (10 -07 -04) - DJS MPO Progress Report (10 -07 -04) - IE & SHC *Updated 10 -25 -04 All. Fusion's compatibility with simulation software (10 -07 -04) - JB *Updated 10 -16 -04 All. Fusion to simulation program (Arena) mappings (10 -07 -04) – JB Secondary Roads IDEF 0 Model (requires BPwin)(10 -07 -04) - JJP *Updated 10 -19 -04 Locating UVA effort in the Coweb (10 -05 -04) - AEA *Updated 10 -19 -04 Larry Hagan (Richmond MPO) Phone Interview (10 -05 -04) - IE & SHC Bill Allbright (Kingsport MPO) Phone Interview (10 -05 -04) - IE & SHC Joshep Paulus (Hampton Roads MPO) Phone Interview (10 -05 -04) - IE & SHC Review of Programs recommended by Bill Pulkowski (10 -04 -04) - AEA *Updated 10 -19 -04 IDEF 0 Model of MPO Processes (9 -30 -04) - IE & SHC *Updated 10 -6 -04 IDEF Worksheet Update with MPO Processes (9 -29 -04) - IE & SHC *Updated 10 -6 -04 All. Fusion BPWin Functionality Report (9 -28 -04) - JJP & DJS *Updated 10 -19 -04 Progress Summary for Presentation with Capstone Group (9 -09 -04) - RKJ *Updated 9 -10 -04 Center for Risk Management of Engineering Systems 6

University of Virginia Process Development and Integration for the Six-Year Program and the Statewide Transportation Improvement Program Materials (Cont. ) Updated Final Report for this Project (9 -07 -04) - RKJ DRAFT of the Final Report for this Project (7 -14 -04) - RKJ *Updated 9 -03 -04 All. Fusion Program Screenshots (9 -02 -04) - RKJ DCC Work Flow Diagram sent by Bill Pulkowski (9 -01 -04) - RKJ Bill Pulkowski Phone Interview and email from SCC (9 -01 -04) - RKJ Concurrent Engineering Process Flowchart for Capstone Team to turn into IDEF (8 -30 -04) - RKJ Original Document Data Modeling Requirements for COTS Systems (8 -30 -04) - RKJ Project Development Chart created from Dick Jones 8/13 Interview (8 -27 -04) - RKJ Dick Jones Phone Interview (8 -23 -04) - RKJ Action Items to do after Monday August 23 rd (8 -13 -04) - RKJ Dick Jones Email, Data Modeling Requirements for COTS Systems (8 -13 -04) - RKJ Amy Costello Email, Project Life Cycle, Links (8 -13 -04) - RKJ Frank Dunn Interview on Project Development (8 -13 -04) - RKJ Progress Since Initiation of Contract (8 -12 -04) - RKJ Action Items from July 21 st Meeting with Bio. Tech (7 -26 -04) - RKJ Progress Report presented to Bio. Tech (7 -23 -04) - RKJ Notes from meeting with Bio. Tech (7 -22 -04) - RKJ *Updated 7 -27 -04 Center for Risk Management of Engineering Systems 7

University of Virginia Process Development and Integration for the Six-Year Program and the Statewide Transportation Improvement Program Materials (Cont. ) Transportation & Mobility Planning Division STIP schedule as of June 1, 2004 (Draft) (6 -28 -04) - RKJ STIP Development Process in All. Fusion Program (6 -24 -04) - RKJ *Need CA All. Fusion Program to open document Ahmet Anday and Amy Costello Interview (6 -23 -04) - RKJ IDEF Worksheet Questions asked during Interviews (6 -14 -04) - RKJ Financial Planning Section from the National Highway Institute/National Transit Institute class taught by Jennifer De. Bruhl (6 -11 -04) - RKJ Programming Section from the National Highway Institute/National Transit Institute class taught by Jennifer De. Bruhl (6 -11 -04) - RKJ Jennifer De. Bruhl Interview (6 -09 -04) - RKJ IDEF Worksheet Update - Compilation of Previous Worksheets (6 -04 -04) - RKJ *Updated 6 -25 -04 Success with CA All. Fusion- Document describing SRAs success with the All. Fusion Program (6 -03 -04) - RKJ Example of All. Fusion Project - Created by Voluntary Interindustry Commerce Standards (6 -03 -04) - RKJ Information on All. Fusion Process Modeler - (6 -03 -04) - RKJ IDEF Worksheet Update - Construction Process - RTS - 5/6/04 Craig Ahlin Interview (05 -06 -04) Progress Report Presentation - April 27 th meeting (4 -27 -04) SIEDS 2003 - Conference Presentation (4 -16 -04) Center for Risk Management of Engineering Systems 8

University of Virginia Process Development and Integration for the Six-Year Program and the Statewide Transportation Improvement Program Materials (Cont. ) Notes from Deborah Grant Interview - 4/14/04 - ELI Deborah Grant Interview - Federal Aid FMIS (4 -13 -04) - ELI Deborah Grant Interview - Right of Way Template (4 -13 -04) - ELI Deborah Grant Interview - Preliminary Engineering Estimate Template (4 -13 -04) - ELI Deborah Grant Interview - Team District Assignments (4 -13 -04) - ELI Deborah Grant Interview - Blank Construction FMIS Document - (4 -13 -04) - ELI Deborah Grant Interview - Blank PE-1 Template - (4 -13 -04) - ELI Deborah Grant Interview - Blank RW-201 Template - (4/13/04) - ELI SIEDS 2004 - Conference Poster (4 -12 -04) SIEDS 2004 - Conference Paper (4 -12 -04) Notes from March 24 th meeting with VDOT (4 -4 -04) Progress Report Presentation - March 24 th meeting (3 -24 -04) Vision for Integrated STIP - Charlie Rasnick Email Transcript (03 -19 -04) Supplementary Emails Explaining the Vision for an Integrated STIP (03 -19 -04) Progress Report, University of Virginia (02 -24 -04) IDEF Worksheet - STIP Process (02 -23 -04) IDEF Worksheet - STIP Process (03 -04 -04) IDEF Worksheet - Amendment Process (02 -24 -04) IDEF Worksheet - Amendment Process (03 -09 -04) Center for Risk Management of Engineering Systems 9

University of Virginia Process Development and Integration for the Six-Year Program and the Statewide Transportation Improvement Program Materials (Cont. ) Progress Report, University of Virginia (01 -23 -04) Progress Report, University of Virginia (11 -19 -03) Revised STIP Proposal (11 -18 -03) Materials from Joint FHWA, VTRC and VDOT meeting (11 -17 -03) STIP Procedures Memorandum of Agreement Evaluation of Public Participation in Virginia, Review by FHWA, 2002 Public Involvement Techniques for Transportation Decision-making-1996 (FHWA site) Assessment of VDOT's Public Involvement Practices -- Final Report, June 2003 Materials from STIP Committee Meeting (10 -21 -03) STIP-04 Time. Line FY 04 -06 STIP FY 04 -09 SYIP Meeting with Mr. Murali Rao (Current STIP Poster, Current STIP Sub-Processes, Recommended STIP ) (1015 -2003) Culpeper Public Hearing Meeting (10 -09 -2003) Six Year Program - Report on Development, Monitoring, Implementation and Best Practices (10 -07 -2003) STIP - Massachusetts (10 -06 -2003) Lynchburg Public Hearing Meeting (09 -30 -2003) Presentation by James H. Lambert (09 -15 -2003) Changes In Work Plan (07 -07 -2003) Center for Risk Management of Engineering Systems 10

University of Virginia Process Development and Integration for the Six-Year Program and the Statewide Transportation Improvement Program Materials (Cont. ) VDOT Home VDOT Organization Chart Projects and Plans Public Hearings Meetings and Events Fall 2003 Hearing Schedule SYIP Public Hearings Powerpoint SYIP 2004 -2009 Report SYIP Update Public Hearings Fall 2003 Information Projects in the SYIP STIP Citizen's Guide STIP Amendment Process Draft Letters (provided by Gene Wells 03 -03 -04) 1 2 3 CAPSTONE Team Readings STIP FY-05 Timeline STIP and TIP Development Process, Utah DOT - Coordination with MPO, UTA, FHWA and UDOT, September 2001 All. Fusion Process Getting Started Guide All. Fusion Process Modeler Methods Guide FAQ on TIP Development and Financial Constraint of Virginia's STIP - Joint FHWA/FTA/VDOT/VDRPT Process Review, November 2002 Center for Risk Management of Engineering Systems 11