Unit 5 Making Invitations Unit 5 Making

Unit 5 Making Invitations

Unit 5 Making Invitations 1 Getting Things Ready 2 Things to Do 3 Things to Write 4 More Things to Do

Section 1 Getting Things Ready In this unit, you will learn to: 3 2 1 • understand invitations through reading • write letters of invitation • make responses to invitations

Section 1 Getting Things Ready Activity 2: Read the passage in Section 2 and complete the following paragraph. customers Writing and delivering invitations to 1______, potential business-related customers, or colleagues to attend your important 2______ occasions requires careful attention. Though great opportunities lie undesired 3____ in it, if done improperly, it can cause 4______ results. The eight guidelines in the passage will help you make your business invitation letters 5________ and effective professional

Section 2 Things to Do Activity Two Activity One Listen and Write back Related Information Read and Think

Section Two Things to Do professional prize drawing recipient as far ahead as possible start with at the bottom of related to electronic copy incentive countdown

Section Two Things to Do 1 What information should be included in a short, effective invitation? 3 Why is writing and delivering invitations important? Read and Think 2 What guidelines are useful for making a professional and effective business invitation letter?

Find out the different types of invitations and share your ideas with your partner. Generally speaking, invitations fall into three main types: diplomatic, business and personal. The first two tend to be formal while the last one can be either formal or informal, depending on the event itself. Diplomatic and business invitations are more or less the same in terms of format and wording. Personal invitations are varied based on the nature of the event. Personal invitations may include weddings, anniversaries, bridal & baby showers, birthdays, graduations, communions, confirmations, housewarmings, etc.

Read and Think 1. Writing and delivering business invitation letters requires careful attention. 2. Though business-related occasions may T bring great opportunities, improper invitations may cause undesired results. T 3. It’s more effective to start your invitation with "Dear Madam or Sir". F 4. Incentives may serve to keep your guests T there until the end. 5. In order to have more guests, you’d better T plan your occasion as early as possible. 6. An informal invitation might say, 'Dr. and F Mrs. Stanley request the pleasure of your next company. '

Read and Think Task 3 Give brief answers to the following questions. 1. Can you list the guidelines which help you make your business invitation letters professional and effective? n Pay personal attention, make it brief, be creative, offer an incentive, set a convenient date, add RSVP information, send reminders and determine the wording. 2. Why should one plan an occasion as far ahead as possible? next n Because doing so may give the invitees more

Read and Think 3. How can you increase the invitee’s interest in your event? n To use humor or something related to your business that makes people smile. 4. What should you do if you need to know who will be attending your event? n To include RSVP at the bottom of the invitation; for example, 'RSVP' followed by your telephone number. 5. What can be used as a reminder? n An electronic copy of your invitation may be sent next to the invitee seven and three days before the

Read and Think 1 - g Task 4 Match A with B. 2 -f A B 3 -e 1. 请回复 a. briefly and clearly 2. 主题行 b. a potential customer 4 -h 3. 尽可能提早 c. business-related 5 -c 4. 倒记时 d. prize drawing 6 -d 5. 业务相关的 e. as far ahead as possible 6. 抽奖 f. subject line 7 -a 7. 简洁明了 g. RSVP 8 -b 8. 潜在客户 h. countdown 9. j 9. 免费午餐 i. a business invitation letter 10. 商务邀请函 j. free lunch/luncheon 10. i next

Read and Think Task 5 Fill in the blanks with the right words or phrases. Change the form where necessary. start with pay attention countdown although as far ahead as possible prefer pay off incentive whereas related to although as far ahead as possible 1. Gorge kept his coat on, _______ it was warm in whereas the room. prefer 2. When you set the date, please inform us _______. 3. Radar employs radio waves ____ sonar

Read and Think pay attention 5. We should _____ to the issue of countdown environmental protection. start with 6. The ________ was well under pay off way. incentive 7. Let’s ____ our party ____ a light music. 8. Your efforts will ______ in the long run. related to 9. The management is taking ____ measures to increase the company’s back productivity.

Section 3 Things to Write Activity One: Task-based Writing Applied Writing Letter of Invitation back Activity Two: Letter of Invitation

Section 3 Things to Write Activity One: Task-based Writing Task 1 Study the following tips for writing. Letter of Task 2 Study the following language for writing. Task 3 Study the following model for witing. Invitation Task 4 Supply information to business invitation letter back

Section 3 Things to Write When writing a letter of invitation, you should pay attention to the following: 1. Include specific details: occasion, time, date, place and purpose; 2. Mention whether spouses, children, or other family members are invited; 3. State the appropriate dress, and the preferences or appropriateness of gifts; 4. Ask for a response by a certain date so that you are not left with indecision about food and space. If a response is not necessary, say so. 5. To express your warmth in the invitation.

Section 3 Things to Write Task 2 Study the following language for writing. Words and phrases: be invited for this occasion 受邀参加 look forward to… 期待着… a party in honor of… 为向…表示敬意而举办的宴会

Section 3 Things to Write party dress礼服 garden party 游园会 personal notepaper 个人信笺 make sure that… 确定… specific requirements 特殊需求 hear from you 等你的回音 at your earliest convenience 早日 R. S. V. P. 请回复

Section 3 Things to Write Sentence patterns: May I have the honour of your companry at dinner? Request the pleasure of… The reception will be held in…, on… I hope you are not too busy to come. The favor of a reply is requested. Please confirm your participation at your earliest convenience.

Section 3 Things to Write Letter of Invitation November 20, 2009 Mrs. Alice Huffman 1514 Aberdeen Ave. Montreal, QC H 3 C 1 L 2 Dear Mrs. Huffman: Re. Private Preview Showing – Winter Collection 2009 – Ticket No. 0818888 As one of our longtime valued customers we would like to invite you to our special Private Preview Showoing of our Winter Fashion Collection for 2009.

Section 3 Things to Write The showing will take place at our downtwon store at 500 Sherb St. , Sunday evening, December 20, 2009 from 6: 30 pm to 10: 30 pm. Limited free parking will be available in our parking gagage on the River Street side of the store. In addition there will be a number of winter promotion draws. So don’t miss out on the fun! For entry into the show and to be eligible for nay of the draws you will be required to produce this original invitation with your ticket number orinted on it.

Section 3 Things to Write In order that we may plan for snacks and refreshments appropraitely, if you plan to attend, we ask you to please call John Smith at (555) 22226666 and advise him by December 15 th. Everyone here at The Fashion House looks forward to meeting you and sharing a wonderful evening with you. Yours sincerely, Mary Honeyman Show Co-ordinator

Section 3 Things to Write Task 4 Supply the necessary information to the following business invitation letter. Dear Sir/Madam: We would like to invite you to an exclusive presentation of our new [product] . The presentation will take place at [location] , at [time] on [date] . There will also be a reception after the presentation. We hope you and your colleagues will be able to attend.

Section 3 Things to Write [company] is a leading producer of high-quality [product] . Our new models offer superb quality and sell at reasonable prices, and their new features give them distinct advantages over similar products from other manufacturers. We look forward to seeing you on [date] . Just call our office at [phone number] we will be glad to secure a place for you. Sincerely yours, [name] ______ [title] _____

Section 3 Things to Write Activitiy 2 Applied Writing/Translating Task 1 Look at the words. corporation n. 公司 Trade Fair 交易会 sample n. 样品 display v. 展示，陈列 previous a. 先前的，早先的

Section 3 Things to Write Task 2 Supply the missing words for the following invitations. January 15, 2009 Dear Sir/Madam: Trade Fair We should like to invite your corporation to details attend the 2009 International 1) _____ to be held from April 14 to May 4 at in Guangzhou. Full 2) ____ on the fair will be sent in a week. We look forward to hearing from you soon, and hope that you will be able to attend. Yours faithfully, (Signature) Fair Co-ordinator

Section 3 Things to Write January 25, 2009 January 15 Dear Sir, Many thanks for your letter of 3) _____ inviting our corporation to participate in the 2009 International Trade Fair. We are very pleased to 4) _____ your invitation and will plan to bring enough samples of our products to display as we did in the previous years. We are looking forward with pleasure to seeing you at the Fair. Yours sincerely,

Section 3 Things to Write Dear Sir, Thank you very much for your 5) _____ to attend the 2009 International Trade Fair. As we are going to open a repair shop in your city at that time, we are sorry that we shall not be able to attend. We wish you a great 6) _____ in this year’s Fair and hope to co-operate with you next time. back Yours faithfully,

Section 4 More Things to Do Activity One: Reading More back Activity Two: Focus on Grammar

Section 4 More Things to Do out of take care sound worthwhile end relationship outcome as much as response appreciation Declining (婉拒) Invitations n Most people hate to say “no”, but not 1____ other people hate to hear it. as much as Therefore, your challenge in declining invitations is to get yourself 2____ the out of situation while maintaining (维持) the relationship 3_______.

Section 4 More Things to Do n To do so, state your understanding of the situation or need. Often people assume that your “no” means that you do not thoroughly understand the real situation or need. You have to 4______ to demonstrate the readers that you do have a(n) 5_______ of the situation. n. At first step, agree that the need is real or the cause is 6_____. n“The meeting is certainly deserving of support and attention. ” n. Add your reason for a negative (否定的) 7_____, if you wish. Giving a reason makes your decision 8____ more thoughtful.

Section 4 More Things to Do “My schedule has just become too full. ” n And by all means, end with a goodwill statement about the positive 9____ for outcome the event, occasion, situation, or cause. n “I hope you will be extremely successful with such an event. ” n “The party sounds like a wonderful idea. I’m sorry I will have to miss it. ” end n Saying “no” does not have to mean the 10 ____ of the relationship. n

Section 4 More Things to Do Task 2 Choose the answer that best completes each sentence. 1. The challenge in declining an invitation lies in _____. A) how to keep away from the invitation B) how to maintain the relationship C) how to understand it D) how to accept it

Section 4 More Things to Do 2. The word “assume” in the 2 nd Paragraph most probably means “_____”. A) maintain B) undertake C) continue D) suppose

Section 4 More Things to Do 3. In declining an invitation, you should ______. A) express your appreciation of the situation B) state the importance of the relationship C) focus on the need of the event D) read the invitation carefully

Section 4 More Things to Do 4. It’s desirable to give a reason for your negative response because ____. A) it deserves attention B) it is the first step C) it shows your consideration D) it harms the relationship

Section 4 More Things to Do 5. According to the passage, saying “no” ____. A) means the end of the relationship B) does harm to the relationship C) means you can not participate in the event D) is not easy for many people

Read and Think A Quick Guide to Writing a Business Invitation Letter Writing and delivering invitations to customers, potential customers, or colleagues to attend your important business-related occasions requires careful attention. Though great opportunities lie in it, if done improperly, it can cause undesired results. The following guidelines will help you make your business invitation letters

Read and Think A Quick Guide to Writing a Business Invitation Letter Writing and delivering invitations to customers, potential customers, or colleagues to attend your important business-related occasions requires careful attention. Though great opportunities lie in it, if done improperly, it can cause undesired results. The following guidelines will help you make your business invitation letters

Read and Think 1) Pay personal attention – Although it requires a little more effort, it pays off. Start your invitation with the recipient’s first name, i. e. , "Dear George" is far more effective than "Dear Madam or Sir". We all like to read our names. 2) Make it brief - People are busy; they prefer a short, effective invitation that quickly answers the following questions: What? Where? When? Tell them clearly and briefly. 3) Be creative - Use humor or something related to your business that makes people smile. This may increase their interest in your event.

Read and Think 4) Offer an incentive - It shows you understand that your invitees’ time is valuable. Invite them to a free luncheon or enter them in a prize drawing. Incentives also serve to keep your guests there until the end. 5) Set a convenient date - Plan your occasion as far ahead as possible and you give your invitees more opportunity to keep the date open. 6) Add RSVP information - Include RSVP at the bottom of the invite if you need to know who will be attending; for example, 'RSVP' followed by

Read and Think 4) Offer an incentive - It shows you understand that your invitees’ time is valuable. Invite them to a free luncheon or enter them in a prize drawing. Incentives also serve to keep your guests there until the end. 5) Set a convenient date - Plan your occasion as far ahead as possible and you give your invitees more opportunity to keep the date open. 6) Add RSVP information - Include RSVP at the bottom of the invite if you need to know who will be attending; for example, 'RSVP' followed by

Read and Think 7) Send reminders - Send an electronic copy of your invitation as a reminder seven and three days before the occasion, with the Subject line “Countdown to Bluesky luncheon - only three more days!” 8) Determine the wording - Should the language be formal or informal? A formal invitation might say, 'Dr. and Mrs. Stanley request the pleasure of your company, ' whereas a more casual note might say, 'Please join us. ' (314 words) translation

Language Study deliver: vt. bring or transport to the proper place or recipient; distribute 递送；分发 For example: His job is to deliver groceries for a supermarket. 他的 作是为一家超市运送 食品。 It’s time to deliver the mail. 该投递邮件了。

Language Study potential: a. capable of being but not yet in existence; latent 潜在的；潜伏的 For example: He found a potential problem in the plan. 他 发现了计划里潜在的问题。 You may have potential abilities for the job. 你可能有干好那件 作的潜能。

Language Study lie: vi. exist; be 存在，在于 For example: The solution lies in research. 答案在研究中。 His failure lies in his laziness. 他的失败在 于他的懒惰。

Language Study undesired: a. not wanted or desired 不期望 的；不受欢迎的 For example: The speech brought about undesired results. 这次演讲带来了不希望发生的结果。 Such behaviors are undesired here. 这种行 为在这里不受欢迎。

Language Study if done improperly. . . : This is an elliptical sentence meaning “if it is done imporperly”, where it is refers to the writing and delivering of invitations.

Language Study guidelines: n. official instructions or advice about how to do something 指导方针；行 动纲领 For example: The Department of Education has issued new national guidelines for science teachers. 教育部发布了新的全国理科教师 指导条例。 New employees are supposed to follow the

Language Study professional: a. showing a high level of skill or training专业的；内行的 For example: It is a firm with the most professional approach to marketing. 这是一家具有最专 业营销手段的公司。

Language Study pay off: bring benefit or reward 得到回报； 盈利 For example: All those weeks of studying will pay off when you take the exam. 所有那几周的学习都会 在考试的时候见成效。 The investment in the stock market paid off poorly. 在股市上的投资得到了可怜的回报。

Language Study creative: a. involving a lot of imagination and new ideas 创造性的；创新的 For example: The government should make creative use of tax and incentives to achieve economic goals. 政府应该为实现经济目标而对税收和 激励机制的创造性使用。 Human beings are creative animals. 人类是 back 有创造力的动物。

Language Study incentive: n. something, such as the fear of punishment or the expectation of reward, that induces action or motivates effort 奖励； 刺激; 诱因; 动机 For example: They want to stimulate growth in the region by offering incentives to foreign investors. 他们想用奖励外商投资的办法来刺激该地 区的发展。 Incentives play an important role in modern

Language Study luncheon: lunch, especially a formal lunch for a lot of people （正式的）午餐 For example: They treated the guest to a lucheon in the best restaurant. 他们在最好的酒店里用午 宴宽带客人。 We’re expecting the yearly luncheon. 我们正 期待一年一度的大午餐。

Language Study Plan your occasion as far ahead as possible and you give your invitees more opportunity to keep the date open. The sentence pattern “imperative + and” is equal to “If. . . , . . . ” For example: Give me enough financial support and I’ll finish the project in time. 如果给我足够的 财力支持，我会按时完成那个项目的。 Say it again and I’ll leave at once. 你在说一

Language Study RSVP: a French expression meaning ‘please reply’ used on written invitations to ask the person invited to say whether they can go to a social event or not （请柬用语） 请赐复 back

Language Study reminder: n. a letter or note that reminds one of something that they need to do or need to remember （提醒人记住某事的） 提示信件；提示便条 For example: This is just a reminder to let you know that Stefan’s arriving on Saturday. 这只是张提 示便条，提醒你斯蒂芬星期六会到。 Send them a reminder a month ahead. 提 前一个月给他们寄一封提示函。

Language Study wording: n. the words that are used in a particular piece of writing or speech 用词； 措词 For example: The wording of the proposal needs careful consideration. 提议的措词还需仔细推敲。 Mind your wording! 注意你的措辞！

Language Study whereas: conj. while on the contrary然而； 但是；相反 For example: She is clever whereas he is dull. 她很聪明， 而他却愚笨。 He prefers tea whereas I prefer coffee. 他 喜欢茶而我喜欢咖啡。

Translation 书写商务邀请函的快速指南 书写及发送邀请函给客户、潜在的客户或同事， 邀请其参加重要的商务活动，需要谨慎对待。尽管 其中蕴涵着巨大的商机，但如果处理不当，会造成 不尽人意的结果。以下的指南 有助于你制作出专业、 高效的商务邀请函： 1）个性化 --- 尽管有点麻烦, 但这是值得的。以收 信人的名开始你的邀请函，例如，“亲爱的乔治”远 比“亲爱的女士或先生”的效果更好。人们都喜欢读 到自己的名字。 2）简洁 --- 人们都很忙，喜欢简短、高效的邀请函， 清楚、简洁地说明何事，何地点，何时。

Translation 3）新意 --- 运用你的幽默感或使用引人发笑的、 与你业务 相关的言语。这样可以引起别人对你所邀请的事 情的兴 趣。 4）略施小惠 --- 这么做说明你懂得被邀请人的时 间的宝贵。 邀请他们参加一个免费的午餐或抽奖。这样做还 可以把 你的客人留到活动结束。 5）确定一个方便的时间 --- 尽可能地提早做出安 排，以便 留给被邀请人更多的机会腾出空闲。

Translation 7）提醒 --- 在活动开始的一周前和三天前，发送电 子版的邀请函作为提醒，例如，主题行为 “Bluesky午餐倒记时---还有三天啦！” 8）确定言语风格 --- 邀请函的语言应该是正式的呢 ？还是非正式的呢？一封正式的邀请函，可以这 样措辞：“Stanley博士携Stanley女士期望您的参 与”，而较为随意的便条可以说“请参加到我们的 活动吧”。

Focus on Grammar Task 1 Study the following English sentences and translate the Chinese sentences into English. 1) I am writing a letter to my family now. 我正在学习驾驶。 n I am learning to drive now. 2) They are singing a song in the next room. 三班的学生在打篮球。 n The students in Class III are playing basketball.

Focus on Grammar 3) Sam is watching TV. 汤姆在打电话。 n Sam is making a phone call. 4) All of you are doing well in your English studies. 你坐在我的椅子上。 n You are sitting on my chair. 5) We are having a good time here. 我们这几天在休息。 n We are having a rest these days.

Focus on Grammar Task 2 Put the following sentences into the negative and interrogative (疑 问 的 ) forms after the model. 1) Mary is teaching her sister how to swim. l Mary is not (isn’t) teaching her sister how to swim? l Is Mary teaching her sister how to swim? 2) The students are listening to a report. l The students are not (aren’t) listening to a report. l Are the students listening to a report?

Focus on Grammar 3) You are making a big mistake. n You are not (aren’t) making a big mistake. n Are you making a big mistake? 4) We are doing the right thing. n We are not (aren’t) doing the right thing. n Are we doing the right thing? 5) They are watching a football match. n They are not (aren’t) watching a football match. n Are they watching a football match?

Career English