UNIQUE IDENTIFICATION UID Unique Identification UID of Tangible

UNIQUE IDENTIFICATION (UID) Unique Identification (UID) of Tangible Items March 4, 2004 NDIA - 20 th Annual National Logistics Conference Presented by: Rob Leibrandt Deputy Program Manager, UID

UID & Network Centric Collaboration Industry Unique Identification People Item Location Enterprise Network Centric Collaboration U. S. Agencies & External Governments (e. g. , UK, Australian, Canadian, Dutch) 2 Data

Do. D Vision for Unique Item Marking To implement a policy establishing a strategic imperative for uniquely identifying tangible items relying to the maximum extent practical on international standards and commercial item markings and while not imposing unique government data requirements. Uniquely identified (UID) tangible items will facilitate item tracking in Do. D business systems and provide reliable and accurate data for management, financial, accountability and asset management purposes. 3

UID Role - Business Enterprise Architecture Enhance the Business Enterprise Architecture Enhance Total Asset Visibility 4 Clean Audit Opinions on Property, Plant and Equipment & Operating Materials and Supplies

Unique IDentification (UID) of Items is: UID is. . . EID . . . the set of data for tangible assets that is globally unique and unambiguous, ensures data integrity and data quality throughout life, and supports multi-faceted business applications and users. 12 V 194532636 Orig. Part No. 1 P 1234 Serial No. S 786950 5

Defining the Scope of UID A UID Is ü ü ü A UID Is Not A Data Element A Unique Identifier for an Item Globally Unique Unambiguous Permanent Created by Concatenating Specific Data Elements ü A Device for Communicating Data, such as Radio Frequency Identification (RFID) Tags, Contact Memory Buttons, Linear Bar Codes, or 2 -D Data Matrices ü A Replacement for the National Stock Number ü Intelligent Data that Yields Information About the Item 6

UID Collaborative Solution Issue • Using the syntax of ISO/IEC 15434, the collaborative solution provides for three interoperable formats: (Format has to be assigned by SC 31, all 2 -digit numbers used or reserved) Formats: Text Element Identifiers: [)>RSDDGSMFR 0 CVA 5 GSSER 674 A 36458 RSEo. T EAN. UCC: Application Identifiers [)>RS 05 GS 800406141411 A 0 B 9 C 3 D 6 RSEo. T MH 10. 8. 2: Data Identifiers [)>RS 06 GS 17 V 0 CVA 5 GS 1 P 1234 GSS 786950 RSEo. T 0 CVA 5 1234 786950 • Until SC 31 assigns “xx” format code for use of TEIs use interim Do. D format code “DD” in ISO/IEC 15434 syntax 9

Leveraging UID Data Capture/Use User Level 1 Processes Systems Design, Development and Manufacture Inspection/ Acceptance/ Receipt Disposal/ Sale/ Change of Ownership Transportation MRO Level 2 Processes Level 3 UID Transactions Configuration Mgmt Requirements Mgmt Supplier Mgmt Procurement Inventory Mgmt Manufacturing Part Marking Assembly Packaging Distribution/Shipping Inspection Acceptance Receiving Payment Validation Mark Scan Populate Ship Notice Populate DID/CDRL Populate CM system Loading Hauling Tracking Unloading Inventory Mgmt Populate Registry Update Inventory Populate Trans. Doc. 10 Repair Upgrade/Modification Preventative Maintenance Failure Analysis Inventory Mgmt Part Marking/Remarking Configuration Mgmt Update Registry Update Inventory Update Maint. DB Update CM system Update PM system Consumption Demilitarize FMS Intra-gov’t transfer Inter-gov’t transfer Scrap Update Registry Update Inventory Record in PM system

UID Vendor Perspective Contract Award Buy Item Mark Item, Capture UID(s) Determine what items need to be marked Determine mark method and location Subcontract SOW with UID Requirements Record UID Data Delivery Requirements Create MBOM and MPP Receive Inspect & Store Final Inspection Make Item Retrieve from Stock Functional Inspect Record UID, Integrate into end Product Ship, DD 250 MBOM – Manufacturing Bill Of Materials MPP – Manufacturing Process Planning Issue: Existing marking processes must be able to accommodate UID requirements. Impact: Existing investments in marking infrastructure are leveraged. 12

WAWF with UID Contracting Officer Financing Acceptance Transporters View Only DCAA Contractor EFT Document Creation DFAS Pay Systems Web, EDI, and FTP “Intake” Voucher Approval DFAS Accounting Systems DCMA Office Source Inspection & Acceptance ANSI X 12 Receiving Activity Destination Acceptance Wide Area Workflow Local Processing Logistics Systems Transportation Systems Document Certification Pay Official Payment Processing Logisticians Depot/Destination Receiving Property Mgmt. View Only EDA Property Systems CCR/ DAASC Other Systems Program Mgmt. View Only 17 Email notices sent to next workflow user UID Registry

UID Receipt and Acceptance Process Issue: Existing marking processes must be able to accommodate UID requirements. Impact: Existing investments in marking infrastructure are leveraged. 18

UID/ Logistics Outcomes ¨ Comprehensive, timely data about each uniquely identified item throughout the supply chain – – – Generation, collection and analysis of maintenance data End-to-end tracking and traceability of unique items Reliability and maintainability information on each item throughout its life cycle ¨ Improved supply chain efficiency – – – Administrative cost reduction Reduced stock levels Simplicity, standardization, speed and certainty in automated data capture and electronic information exchange ¨ Integrated transportation and movement of individually identified items ¨ Leveraged commercial technologies and practices 19

Enterprise UID Digital Data Flow Potential Do. D Budget Submission Appropriations Line Item Need Requisition Requirement 2132020. 00000 5 X-6 X 20 123456. 00000 662 G 25 POLI P 68 EY 78945 J 145 POLI 25 123456 2132020. 00000 5 X-6 X 20 123456. 00000 662 G 25 POLI P 68 EY 78945 J 123 POLI 25 123456 Shipping Notice Lines of Accounting Contract Transportation Commitment Delivered Item Receiving Obligation Inspection Property Log Expenditure Financial Management Acceptance 21 Acquisition Property, Logistics, and Transportation