Unified Contracting System UCS Industry Day By Giles

Unified Contracting System (UCS) Industry Day By: Giles Strickler, UCS Program Manager Procurement Policy (AJA-A 11) Date: September 22, 2010 Federal Aviation Administration

Industry Day Purpose • Communicate FAA requirements for the Unified Contracting System (UCS). • Provide responses to Industry questions regarding UCS integration services. • Incorporate Industry comments into the final UCS integration services procurement (where applicable). Unified Contracting System (UCS) Federal Aviation Administration 2

History • June 2009 – The FAA posted a market survey • September 2009 – The FAA issued a Request For Information (RFI) for UCS • December 2009 – The FAA cancelled the RFI • May 2010 – The FAA issued Solicitation Information Request (SIR) for an enterprise-wide Business Process Management Suite (BPMS) • August 2010 – The FAA issued a RFI for UCS Integration Services Unified Contracting System (UCS) Federal Aviation Administration 3

UCS Scope • Automating / streamlining current manual processes • Provide traceability from requirements to SOW and evaluation, award, deliverables and administration • Electronic data/record management – (i. e. paperless contract) • Mechanism to link legacy systems / information Unified Contracting System (UCS) Federal Aviation Administration 4

UCS Scope (details) • Develop using the FAA’s enterprise Business Process Management Suite (BPMS), by Progress/Savvion. • An integrated, end-to-end system that utilizes automated workflow processes, functions, and standards based on the FAA’s Acquisition Management System (AMS). • Incorporate workflow management, electronic document management, and integration with financial management system(s)… an All-in-One Acquisition Solution • Develop a standards based / open architect solution using FAA enterprise applications – e. g. , e-mail, Knowledge Sharing Network (KSN), document management application, BPMS, Financials, etc. Unified Contracting System (UCS) Federal Aviation Administration 5

UCS Scale • Nation-wide implementation – 3 Service Areas (comprised of 9 regions) – 2 Centers – Headquarters • 500 First-Tier / Core Users – e. g. , Contracting Officers / Specialists • 10, 000 – 15, 000 Second-Tier FAA Users – e. g. , COTRs, Program Offices, Purchase Card Holders, Requisitioners, etc. • 10, 000+ External / Vendor Community Users Unified Contracting System (UCS) Federal Aviation Administration 6

UCS Phases • Pilot: (performed prior to UCS Integration Services award) – Initiates the use of the FAA’s Enterprise BPMS solution – Initial / limited processes mapped / automated and interfaces developed • Phase 1: – Complete automation manual processes – Further develop system interfaces and dashboards / user interfaces – Develop trainer and system training • Phase 2: – Expand functionality and add interfaces Unified Contracting System (UCS) Federal Aviation Administration 7

Required Services Unified Contracting System (UCS) Federal Aviation Administration 8

Task 1: Task Planning and Management Vendor will Develop and Deliver: • Resource loaded, detailed schedule of the activities for each task. • Risk Management Plan • Track and report program / task progress with project management tools / applications Unified Contracting System (UCS) Federal Aviation Administration 9

Task 2: Process Map Analysis & Design Vendor will assist the FAA in: • Analyzing existing business process maps representing the FAA’s “As Is” processes, and develop additional process details. • Recommend changes to improve efficiency and effectiveness with the FAA’s acquisition and procurement processes. Unified Contracting System (UCS) Federal Aviation Administration 10

Task 3: User Interface & Dashboard Design Vendor will assist the FAA with the design and development of User Interface and Dashboard: • • • FAA will provide initial user interfaces (UI) and dashboards. Vendor will review and analyze the UI / dashboards for opportunities to streamline and improve the UI / dashboards. Vendor will develop and implement additional UI / dashboards as needed. Unified Contracting System (UCS) Federal Aviation Administration 11

Task 4: Dashboard and Metrics Vendor will work with the FAA to: • • Improve visibility into procurement information through simulations, dashboards, reports, and metrics Define metrics and reporting requirements Establish mechanism for collecting data to support metrics and reporting Submit a list of standard reports and metrics for implementation Unified Contracting System (UCS) Federal Aviation Administration 12

Task 5: Development and Automation Vendor will work with the FAA to: • Complete the effort to develop a fully functional automated procurement system (based on the FAA’s Acquisition Management System - AMS) ready for production roll-out and general use. Unified Contracting System (UCS) Federal Aviation Administration 13

Task 6: Interface Design and Integration Vendor will work with the FAA to: • Determine the optimal interface method (e. g. , Service Oriented Architecture (SOA), web services, Application Programming Interface (API) environment) • Design, develop, test, and document the interface Unified Contracting System (UCS) Federal Aviation Administration 14

Task 7: Testing Support Vendor will: • Support the UCS Program Office testing efforts for each release • Work with testing team to diagnose and correct issues / defects in a timely manner Unified Contracting System (UCS) Federal Aviation Administration 15

Task 8: Change Management Support Vendor will: • Install and configure UCS into the FAA’s production environment. • Collect change requests using a tool (e. g. , suggestion field) built within UCS. • Establish a Change Control Board to review/approve Change Requests. • Implementation planning and instructions. Unified Contracting System (UCS) Federal Aviation Administration 16

Task 9: User Support Vendor will: • Develop a User Support Plan designed for receiving, tracking, and resolving UCS support requests (help tickets) Unified Contracting System (UCS) Federal Aviation Administration 17

Task 10: User Training Vendor will: • Develop a training plan, syllabus, and schedule for an initial set of 500 core UCS users and 20 Trainers. • Conduct “train-the-trainer” training with a “hands on” emphasis using a UCS system. • Develop an on-line training course as an introduction to UCS for all users • Establish a training environment with an installed version of UCS • Provide backup support to FAA trainers if and when requested Unified Contracting System (UCS) Federal Aviation Administration 18

Task 11: Document Conversion Planning Vendor will work with the FAA to: • Develop and provide a set of recommendations for the FAA to proceed with the conversion of paper documents / artifacts into UCS • Collect legacy data (in paper and electronic forms) and import into UCS Unified Contracting System (UCS) Federal Aviation Administration 19

Task 12: Financial System Interface Vendor will work with the FAA to: • Develop a detailed plan for implementing the Contractor’s solution for the interface between UCS and the FAA’s financial system; implement the interface • Develop and implement a detailed data conversion plan • Develop and implement a detailed plan for phasing out and decommissioning the FAA’s current version of PRISM and interface to the FAA’s financial system. Unified Contracting System (UCS) Federal Aviation Administration 20

Procurement Strategy & Schedule Procurement Strategy: • Will be developed / finalized based on the information collected by this RFI Schedule (anticipated): • Fall 2010 – release of UCS Integration SIR • Winter 2011 – award of UCS Integration SIR • Summer / Fall 2011 – start of UCS implementation Unified Contracting System (UCS) Federal Aviation Administration 21

QUESTIONS? Please provide your name and company when asking questions. Unified Contracting System (UCS) Federal Aviation Administration 22

Advisory Notes • Presentation as well as all questions and answers will be posted by COB September 24, 2010 on: – FAA Contract Opportunities (FAACO) http: faaco. faa. gov – Fed. Biz. Opps www. fedbizopps. com • Previously submitted questions to the RFI are also posted at the above locations. • Submit RFI responses to John Gamble, Contracting Officer, by COB September 29, 2010. – Phone: (202) 267 - 4008 – john. gamble@faa. gov Unified Contracting System (UCS) Federal Aviation Administration 23

Thank you for attending the UCS Industry Day! Unified Contracting System (UCS) Federal Aviation Administration 24