UNFPA Procurement Services Branch PSB Access RH Friday

UNFPA Procurement Services Branch (PSB) Access. RH Friday, June 24, 2011 Morten Sorensen & Campbell Bright

Agenda • UNFPA Strategic Initiatives in Procurement • Access. RH • QA and Panel Discussion – Campbell Bright – Morten Sorensen Time for session: 55 minutes • Presentation: 25 -45 minutes • Discussion: remaining time

Common UN Activities and New Initiatives – Procurement Accreditation Programme (“licence to procure”) of UNFPA procurement staff at HQ/ ROs/COs. CIPS accreditation through UNDP – Contract review by one single committee (UNOPS) – Review of vendors engaged in fraudulent practices by a common sanction board (UNOPS) Continued…. .

Common UN Activities and New Initiatives (cont. . ) – Regular procurement meetings between Copenhagen based UN organizations (UNFPA, UNDP, UNOPS, UNICEF) – Joint tendering for LTAs (UNICEF) Cost reduction through common UN initiatives (no silo approach)

HLCM Procurement Network Active participation of UNFPA in UN working groups: –Procurement Policy&Procedures Harmonization –Collaborative Procurement of Vehicles UNFPA fully supports UN reform initiatives

Other Strategic Initiatives Decentralise operational procurement activities to countries that have the required capacity PSB to become progressively a support and knowledge centre. Increased capacity of country offices

Other Strategic Initiatives (continued) From procurement function towards strategically driven supply chain management: - Develop efficient IT information and activity systems - Joint approach with other large procurers of suppliers of critical products to achieve benefits - Put in place development programmes for critical suppliers (measure performance, identify gaps, etc. ) - Stronger procurement procedures: from late detection to early prevention (quality assurance vs risk level) Additional benefits through supply chain management activities

Agenda • UNFPA Strategic Initiatives • Access. RH • QA and Panel Discussion – Campbell Bright – Morten Sorensen Time for session: 55 minutes • Presentation: 25 -45 minutes • Discussion: remaining time

Access. RH Objectives ü Improve access to quality, affordable reproductive health (RH) commodities ü Reduce delivery times ü Offer enhanced information for planning and tracking Clients: governments, NGOs, others

Access. RH Benefits Ø Better information Ø Improve wait times for products Ø Quicker, simpler financial information Ø Easier ordering Ø Access to quality products Ø Customer satisfaction with products delivered Ø Efficient use of client resources Ø Country ownership of procurement decisions

Procurement Challenges Access. RH responds to • Long lead times for production of RH commodities • Inadequate product quality • Unpredictable funding • Lack of reliable and timely procurement-related information 13

Access. RH Timeline Define the Challenges Scale Up 2005 Determine Solutions 8 -0 06 20 2008 Gather Feedback and Refine Processes 20 11 Build Prototype & Begin Procurement 2009 -10 08 0 2 Design Operations & Secure Funding Develop Access. RH Concept Stakeholder Buy-in & UNFPA Selection

Access. RH Progress ü Access. RH team assembled ü Transfer of RHInterchange to UNFPA ü Marketing research conducted to inform implementation ü 25 shipments sinception ü Delivery times for condoms shortened by 10 weeks

Integrated Solution § Simplified ordering and financial processes § Range of contraceptives and related products § Managed inventory of key RH products held at pre-qualified suppliers’ premises § Internet portal with information on o Contraceptive orders and shipments o Quality assurance policies and practices o Reproductive health products and pricing o Planning and budgeting tools

RHInterchange: • $1. 5 billion worth of contraceptives • Shipments to >140 countries

Access. RH Shipments 25 Access. RH shipments of RH goods • Delivered: 8 o o o Lebanon: 3 Mongolia: 3 Tanzania: 2 • In transit: 9 Congo-Brazzaville (2), Belize, Tajikistan, Haiti, Gabon, Madagascar, Zambia, and Sudan (Khartoum) • In production: 8 Haiti, Bosnia & Herzegovina, Tajikistan, Ethiopia, North Korea, Lebanon, Pakistan, and Zambia

Market Research Demand Planning • Country Office commodity security focal point • NGO Demand Planning focal point • MOH Demand Planner/RH program manager Ordering: • CO Procurement Assistant Government buyer • Commercial Procurement Agent NGO buyer • PSB buyer Shipment Tracking: • Sampling & Testing company Buying focal point • CO clearing focal point Warehouse managers • Gov’t local clearing focal point NGO HQ / CO Trend Analysis • Researcher / Advocate • Country Office CS focal point • Access. RH Outreach Associate Donor

Research Findings Respondents attribute highest value to: • Responsive service • Access to order and shipment information/tracking • Favorable delivery times • Coordination of shipping documents/requirements • Direct access to product specifications • Up-front pricing • Quality-assured products Note: Assumes continued affordable pricing

Online Presence Coming • Different types of users with differing needs - Information Plan Order Manage Order

Access. RH Visual Design

Meeting Client Needs By providing reliable information, quality assurance, price value and improved delivery times, Access. RH enables clients to make the best procurement decisions for their money - whether they procure from UNFPA or not. RH commodity stakeholders can: • Order multiple types of products from a variety of manufacturers at prices pre-negotiated by UNFPA • Obtain quality-assured commodities faster – from inventory • Access the information they need: national, regional, and global contraceptive procurement data

Access. RH Objectives ü Improve access to quality, affordable reproductive health (RH) commodities ü Reduce delivery times ü Offer enhanced information for planning and tracking

Access. RH Partners Reproductive Health Supplies Coalition – European Community – German Federal Ministry for Economic Cooperation and Development (BMZ) – UNFPA – USAID

More Information For updates, go to: www. unfpa. org/public/accessrh For more information: Karina Donnelly Access. RH Outreach Lead accessrh@unfpa. org © Peter Bruyneel / UNFPA

Agenda • UNFPA Strategic Initiatives • Access. RH Ø QA and Panel Discussion – Campbell Bright – Morten Sorensen Time for session: 55 minutes • Presentation: 25 -45 minutes • Discussion: remaining time