UNCLASSIFIED Affirmative Action Plans AAP and the National

UNCLASSIFIED Affirmative Action Plans (AAP) and the National Guard Equal Opportunity Annual Report “How to effectively Utilize and Accurately reflect your EO Program” This briefing is UNCLASSIFIED

UNCLASSIFIED Affirmative Action Plan EO Program AAP 2 UNCLASSIFIED

UNCLASSIFIED Agenda • Reference and Guidance • Elements of the Affirmative Action Plan – Practical Exercise • Elements of the NG Annual Report • Ideal practices to Collecting, Managing, Reporting AND Utilizing the Data and Report 3 UNCLASSIFIED

UNCLASSIFIED AAP and AR Reference & Guidance • Do. DD 1350. 2 Do. D MEO Program • Do. DI 1350. 3 Affirmative Action Planning • CNGBI ? – Pending • ANGI 36 -7 ANG MEO Program • NGR 600 -21 4 UNCLASSIFIED

UNCLASSIFIED AAP 5 UNCLASSIFIED

UNCLASSIFIED Affirmative Action Plan • What is “Affirmative Action”? • What is Affirmative Action Plan’s intent and purpose • What does AAP addresses in combat readiness? 6 UNCLASSIFIED

UNCLASSIFIED Affirmative Action Plan EO Program • Why is the AAP essential? • How often are AAP’s reviewed? 7 UNCLASSIFIED

UNCLASSIFIED Do. D Mandatory AAP Categories • Recruiting and/or Accessions • Retention • Composition • Assignments • Promotions • Discrimination • PME (Schools) • Utilization of Skills • Separations • Discipline 8 UNCLASSIFIED

UNCLASSIFIED Affirmative Action Plan EO Program • What are the objectives for an AAP • Statistical data does not define the problem • List the areas of an AAP and define 9 UNCLASSIFIED

Example UNCLASSIFIED SUBJECT. Newcomer’s Orientation PROPONENT All Commanders/EOA OBJECTIVE Ensure that newly assigned members are oriented on the equal opportunity program as it relates to unit effectiveness AFFIRMATIVE Maintain attendance rosters verify attendance by all ACTIONS GOAL MILESTONE Commanders will establish procedures to orientate newly assigned members on the location of the EO office and educate them on the command’s EO policies Verification that information is being provided to members during staff assistance visits 10 UNCLASSIFIED

UNCLASSIFIED Affirmative Action Plan EO Program Practical Exercise 11 UNCLASSIFIED

UNCLASSIFIED Annual Report 12 UNCLASSIFIED

UNCLASSIFIED National Guard Equal Opportunity Annual Report • A “Check and balance” of the AAP; Outlines progress made in achieving EO goals • Contains statistical tables on the state’s/territory composition • Designed to measure the effect of affirmative actions and initiatives • Provides the rationale for establishing and updating AAP milestones 13 UNCLASSIFIED

UNCLASSIFIED Annual Report • TAG’s assessment of the human relations climate • Reports data for the previous FY • Requires TAG signature 14 UNCLASSIFIED

UNCLASSIFIED Data Elements to be reported on the Annual Report Section 1: Complaint Summary Information Section 2: Informal Complaint Details Section 3: Formal Complaint Details Section 4: Complaints Out Of Office Section 5: EO Staff 15 UNCLASSIFIED

UNCLASSIFIED Data Elements Section 6: EO Education and Training Section 7: EO Briefings & Climate Monitoring Section 8: Demographics Section 9: Status of AAP Section 10: Remarks Narrative 16 UNCLASSIFIED

UNCLASSIFIED Data Elements Section 11: Recruitment and Accessions Section 12: Force Composition Section 13: Promotions Section 14: Professional Military Education Section 15: Involuntary Separations Section 16: Retention Section 17: Assignments Section 18: Discrimination Section 19: Utilization of Skills Section 20: Discipline 17 UNCLASSIFIED

UNCLASSIFIED Data Elements SECTION 11. RECRUITMENT AND ACCESSIONS PART 11 A. DETAILED RECRUITMENT AND ACCESSIONS ARNG RACE CATEGORIES TOTAL (ALL Enter total base strength into yellow blank. AMERICAN INDIAN / ASIAN ALASKAN NATIVE ETHNICITY (SEPARATE FROM RACE) BLACK OR NATIVE HAWAIIAN WHITE TWO OR MORE DECLINED HISPANIC NOT OR LATINO HISPANIC TO OR LATINO RESPOND AFRICAN OR OTHER RACES TO GROUPS) AMERICAN PACIFIC ISLANDER SELECTED RESPOND DECLINED 58 F M F M F M F 30 2 2 1 1 1 5 5 2 1 20. 0% 6. 7% 3. 4% 1. 7% 1. 7% 8. 6% 3. 4% 1. 7% 28 2 2 0 0 0 0 0 48. 3% NUMBER OF M 3. 4% 0. 0% 0. 0% OFFICERS OFFICER PERCENT NUMBER OF ENLISTED PERCENT ANG TOTAL AMERICAN INDIAN / (ALL Enter total base strength into yellow blank. RACE CATEGORIES ALASKAN NATIVE BLACK OR NATIVE HAWAIIAN WHITE TWO OR MORE DECLINED HISPANIC NOT AFRICAN OR OTHER RACES TO OR LATINO HISPANIC TO GROUPS) ASIAN ETHNICITY (SEPARATE FROM RACE) AMERICAN PACIFIC ISLANDER SELECTED RESPOND OR LATINO RESPOND DECLINED 0 F M F M F M F 0 0 0 0 0 0 0 0 0 0 NUMBER OF M OFFICERS OFFICER PERCENT NUMBER OF ENLISTED PERCENT PART 11 B. TOTAL FEMALE AND MINORITY REPRESENTATION TOTAL FEMALE PERCENTAGE TOTAL RACIAL MINORITY PERCENTAGE ARNG ANG ENLISTED 6. 9% 0. 0% OFFICER 0. 0% 17. 2% ANG ARNG ANG TOTAL HISPANIC PERCENTAGE ARNG 18 UNCLASSIFIED

UNCLASSIFIED Ideal Practices • Don’t wait!! • Build Relationships • Have leadership buy-in • Document and maintain. . . continuity • Goals and Milestones must have substance • Field needs? ? 19 UNCLASSIFIED

UNCLASSIFIED Summary • Reference and Guidance • Elements of the Affirmative Action Plan – Practical Exercise • Elements of the NG Annual Report • Ideal practices to Collecting, Managing, Reporting AND Utilizing the Data and Report 20 UNCLASSIFIED

UNCLASSIFIED Final Thoughts 21 UNCLASSIFIED