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UN ECE WPLA Workshop “Real property cadastre and registration services in the ECE region: UN ECE WPLA Workshop “Real property cadastre and registration services in the ECE region: the impact of “E-government” reforms” Minsk, 8 - 9 June 2010 INTEGRATION OF MAIN STATE REGISTERS LITHUANIAN EXPERIENCE Mr. Romualdas Kasperavicius Deputy Director for Real Property Cadastre and Register, State Enterprise Centre of Registers, Lithuania E-mail: romualdas. [email protected] lt

CONCEPT OF A STATE REGISTER • A state register is a system of legal, CONCEPT OF A STATE REGISTER • A state register is a system of legal, organisational and information technology measures established on the basis of legislation, which fulfils registration and information functions; • The State shall be a guarantee to the state registers; it must ensure that the data delivered from the registers was correct, up-to-date, timely transferred and public.

STATE REGISTERS’ ADMINISTRATION CONCEPTION: INTEGRATION OF MAIN REGISTERS • • • Population Register of STATE REGISTERS’ ADMINISTRATION CONCEPTION: INTEGRATION OF MAIN REGISTERS • • • Population Register of Legal Entities Real Property Register Address Register of Movable Property

MAIN STATE REGISTERS AND THEIR ADMINISTRATION IN LITHUANIA MAIN STATE REGISTERS AND THEIR ADMINISTRATION IN LITHUANIA

MODEL OF STATE REGISTERS’ SYSTEM Data users: Natural persons Legal entities State institutions LEVEL MODEL OF STATE REGISTERS’ SYSTEM Data users: Natural persons Legal entities State institutions LEVEL III OF STATE REGISTERS INSTITUTIONAL LEVEL II OF STATE REGISTERS BASIC LEVEL OF STATE REGISTERS

LITHUANIAN REGISTRATION SYSTEM TITLE (RIGHT) E - REGISTER CADASTRAL DATA DEEDS (DOCUMENTS) LITHUANIAN REGISTRATION SYSTEM TITLE (RIGHT) E - REGISTER CADASTRAL DATA DEEDS (DOCUMENTS)

REAL PROPERTY REGISTER WITHIN THE SYSTEM OF STATE REGISTERS POPULATION REGISTER DATA ON THE REAL PROPERTY REGISTER WITHIN THE SYSTEM OF STATE REGISTERS POPULATION REGISTER DATA ON THE OWNER NATURAL PERSON CADASTRE AND REGISTER OF LAND OTHER REAL PROPERTY INFORMATION ABOUT A DIRECTOR OR OTHER RESPONSIBLE PERSON DOMICILE ADDRESS OF RESIDENTIAL PLACE ADDRESS REGISTER INFORMATION ABOUT ADDRESS OF BUILDINGS, CONSTRUCTIONS, PREMISES, FLATS REGISTER OF LEGAL ENTITIES INFORMATION ABOUT OWNER LEGAL ENTITY REGISTER OF MOVABLE PROPERTY

E-SERVICES OF THE STATE ENTERPRISE CENTRE OF REGISTERS PUBLIC SECTOR MAIN CADASTRES AND REGISTERS E-SERVICES OF THE STATE ENTERPRISE CENTRE OF REGISTERS PUBLIC SECTOR MAIN CADASTRES AND REGISTERS State authorities Counties Population Register Law institutions Municipalities PRIVATE SECTOR Notaries Banks Mortgage Register Leasing companies Register of Property Seizure Acts INTERNET Real property agencies Register of Territorial Planning Documents Property valuers E-Supermarket (CDB) Forestry Cadastre Insurance companies Land Buildings Premises, flats Lawyers State Cadastre of the Protected Territories GIS information Owners Restrictions, obligations Bailiffs Register of Immovable Cultural Properties Mortgages Rights Addresses Other registers and cadastres Market value Cadastral information Legal entities Other users

ARCHIVING AND USE OF ELECTRONIC DOCUMENTS Archiving Archyvavimas Use Scanning and Dokumentų indexing of ARCHIVING AND USE OF ELECTRONIC DOCUMENTS Archiving Archyvavimas Use Scanning and Dokumentų indexing of skenavimas ir documents indeksavimas Staff of the SECR Registration of NT ir teisių real property registravimas and rights Storage of electronic documents Paper document archive of the SECR Documents of clients Return of documents Client Public institutions Registered users

FUNCTIONING OF INTEGRATED DATA AND EDOCUMENTS AT THE CENTRE OF REGISTERS Natural and legal FUNCTIONING OF INTEGRATED DATA AND EDOCUMENTS AT THE CENTRE OF REGISTERS Natural and legal entities Portal for electronic documentation Integration of data on real property, addresses, legal entities, electronic documents Central DB of the Register of Legal Entities Administrative Identification Branches Bodies Parties License activities Central DB of Address Register District Inhabited area Other Self. Municipality governance Street Address of building, parcel Address Central DB of RP Register buildings Apartme nts GIS Owners Addresses Rights Restrictions, Liabilities Central DB of Documents Archive of the Centre of Registers Mortgage Land Documents of RP Register Documents of Register of Address Register Legal Entities Document provision Data provision Population Register Mortgage Register, Register of Other state registers Natural and legal entities

GOOD EXAMPLE OF INTEGRATION – E-TRANSACTION • The implemented e-transaction system is a tool GOOD EXAMPLE OF INTEGRATION – E-TRANSACTION • The implemented e-transaction system is a tool for concluding a real property transaction. A notary is the main user, who directly communicates with parties to the transaction, prepares documents and approves transactions. • A notary has access to the information about real property objects and parties to the transaction from the Real Property Register, Register of Legal Entities, Address Register, Population Register, Mortgage Register and other registers administered by (or data thereof are used by) the Centre of Registers. • Integrated environment – all actions are performed within the framework of one system.

PROCEDURE OF COMMUNICATION BETWEEN NOTARIES AND THE SECR FOR PREPARATION OF E-CONTRACT Integrated data PROCEDURE OF COMMUNICATION BETWEEN NOTARIES AND THE SECR FOR PREPARATION OF E-CONTRACT Integrated data CENTRAL DB NOTARY OFFICE CUSTOMERS Prepare Accept order

DATA FLOW OF REAL PROPERTY TRANSACTION INTERNET Draft contract OWNER AND BUYER Goes to DATA FLOW OF REAL PROPERTY TRANSACTION INTERNET Draft contract OWNER AND BUYER Goes to the notary to submit a request for the Certificate for Transaction and prepare draft contract NOTARY OFFICE Information from CDB Ordering of Certificate for Transaction Preparation of Certificate for Transaction Electronic contract signed and sent Application to register Go to the notary to conclude the transaction OWNER AND BUYER Confirmation of registration CENTRE OF REGISTERS Title documents are sent to the owner by post or printed by notary

THE MOST IMPORTANT QUESTION FOR THE COMPUTER-BASED INFORMATION SYSTEMS PUBLICITY PRIVACY Where is a THE MOST IMPORTANT QUESTION FOR THE COMPUTER-BASED INFORMATION SYSTEMS PUBLICITY PRIVACY Where is a boundary ? OUR DECISION – MAX PUBLICITY

Thank you for your attention! www. registrucentras. lt Thank you for your attention! www. registrucentras. lt