Umalusi s presentation to the Portfolio Committee on Basic

Umalusi’s presentation to the Portfolio Committee on Basic Education on the 2012/13 Annual Report ___________ 15 October 2013 Dr Mafu S Rakometsi 1

Overview Purpose / Mandate Summarised External Environment : Impact on Umalusi Organisational Performance per Unit Financial Information Current Issues and Way Forward Conclusion 2

Mandate Summarised Umalusi’s mandate is determined by two Acts namely, the National Qualifications Framework Act of 2008; and the General and Further Education and Training Quality Assurance Act of 2001 amended in 2008. Umalusi therefore reports as a Quality Council. 3

Mandate Summarised 2 Qualifications and Standards: Develop and manage a sub-framework of qualifications in collaboration with SAQA and the other two QCs supported by the necessary quality assurance policies and processes. 4

Mandate Summarised 2 Quality Assurance: ü ü Develop and implement the necessary policies i. r. o. : Quality assurance of provision - Accredit private providers of education and training and assessment and monitor the public system; and Quality assure assessments at exit points and certify learner achievement. 5

Mandate Summarised 2 Information Maintain a database of learner achievements and related matters; and submit such data in a format determined in consultation with the SAQA for recording on the national learners’ records database Research Commission and publish research on issues of importance to the development and implementation of the sub-framework 6

Mandate Summarised 4 Advice and Collaboration Formalization of relationships which include: Advice to the relevant Minister on matters relating to the GFET sub-framework of qualifications Collaboration with the SAQA and other QCs in terms of the NQF Establishment of co-operative relationships with professional bodies Advocacy of the sub-framework and its qualifications 7

External Environment : Impact 1 Certain aspects in the macro environment that have affected Umalusi are as follows: The passing of the NQF Act in 2009; changes in the roles and responsibilities of the various bodies in the quality assurance landscape; The amendment of the various Acts that govern the work of the QCs which has required more capacity and a review of Umalusi’s positions and approaches; and Varying views on the nature of standard setting and quality assurance. 8

External Environment : Impact 2 The National Development Plan (released Nov 2011) provides useful diagnosis and identifies critical educational challenges to be addressed The process of collaboration with SAQA (and with the other QCs) in the transition to the NQF Act has meant that staff have been extensively involved in both Ministerial and SAQA task teams In December 2012, the NQF is regulated and QCs advised to finalise their sub-frameworks accordingly The white paper on the post school system has been completed, but has not been publicly released 9

External Environment : Impact 3 The Department of Higher Education and Training has created significant changes in terms of the Acts relating to colleges, but appears to be vacillating about the qualifications it wishes to offer: NC(V) task team report has not been released; uncertainty regarding the location of the N-programme continues The Department of Basic Education is implementing the CAPS - Umalusi is currently analysing the changes made to the curricula The fate of adult learners remains in the balance as energy is dissipated into conflicting qualification processes: planning for the funding and rollout for the NASCA seems limited. 10

Quality Assurance Regime 2012/2013 ü ü Umalusi argues that educational standards and quality are set and maintained through a combination of processes and interventions. The 2012/2013 quality assurance regime was designed to include the following: Evaluation and benchmarking of existing qualifications and curricula (Intended curriculum) and issuing authentic certificates; development of new qualifications and curricula Ensuring through external moderation processes and benchmarking that assessments at exit points are of an acceptable standard and that the examinations are conducted in a credible manner through verifying the national and provincial monitoring systems (Examined curriculum) Ensuring that standardisation processes are reliable, consistent and that standardization decisions are upheld Accrediting private institutions (schools, FET colleges and Adult Centres), and private assessment bodies to offer / assess the qualifications it certifies (Enacted curriculum) 11

Qualifications, Curriculum & Certification Unit (QCC) The role of QCC is to ensure and enhance the status and quality of the qualifications Umalusi certifies. Quality assuring the qualifications and their related curricula is QCC’s contribution to the overall quality of the certificate which Umalusi issues. This function also oversees the issuing and verification of certificates. (Qualifications: SC; N 3; NCV 2, 3, 4; GETC: adults) 12

Qualifications, Curriculum & Certification April 2012 – March 2013 Qualifications Sub-framework Umalusi worked through and responded to public comment on the GFETQSF(gazetted in Dec 2011) COMMENTS Completed as per plan Progress with two adult qualifications: NASCA gazetted for public comment and finalized; awaiting response from Ministry about the NIC Policy for the management of qualifications on the GFETQSF and Umalusi’s policy, Standards and Quality Assurance for General and Further Education and Training, updated for November 2012 Council Qualifications Standards Committee met as per plan The NC(V) review presented to the Minister: DHET by the Task Team in Sept 2012; additional inputs submitted March 2013 Relationships with Departments, SAQA, QCs maintained 13

Qualifications, Curriculum & Certification April 2012 – March 2013 Curriculum evaluated and benchmarked NC(V) – N-course comparison for selected engineering subjects report launched and well received; NC(V) Services Subjects report launched and well received – March 2013 COMMENTS Being undertaken as per plan CAPS research extended to include Intermediate and FET phases (urgency of latter); LO and services subjects being analyzed in NSC also; Senior Phase early in 2014 Certification systems (all qualifications) developed or enhanced 195 711 certificates (all qualifications), excluding subject certificates and statements (240 547) (Total : 436 943; 2011/12 Total: 1 028 904; due to change in funding structure) Issued in line with directives and guidelines 14

Quality Assurance of Assessments Unit (QAA) This function entails establishing, maintaining and improving standards and quality in assessment at exit points in General and Further Education and Training. In order to fulfil this function, Umalusi uses five key processes: external moderation of question papers; verification of monitoring the conduct of examinations; external moderation of marking; external moderation of continuous assessment; and standardisation of assessment results. (Qualifications: SC; N 3; NCV 2, 3, 4; GETC: adults) 15

Quality Assurance of Assessment April 2012 – March 2013 Ext Moderation of Question Papers: NSC: 330 question papers (DBE + IEB ) 57 trial question papers (SACAI) ABET : 76 question papers (DBE + IEB) NCV level 2 -4 : 246 question papers SC : 74 question papers Moderation of marking: NSC: 21 subjects (All 21 on site and 13 centralized ) ABET: 17 learning areas across (PDE’s) & 8 learning areas (IEB) NCV level 2 -4 : 83 subjects COMMENTS Completed as per plan Reports submitted to the Ministers of Basic and Higher Education on all 2012 exams Completed per plan Reports submitted to the Ministers of Basic and Higher Education on all 2012 exams 16

Quality Assurance of Assessments April 2012 – March 2013 Internal assessment: NSC: Phase 1 - 8 subjects across 4 PDE’s Phase 2 - 8 subjects across 9 PDE’s and IEB ABET: 8 learning areas across 9 PDE’s and IEB All internal assessment moderated as per plan Reports submitted to the Ministers of Basic and Higher Education on all 2012 exams NCV: 48 subjects (L 2 -4) sampled across colleges Verifying monitoring conduct of exams: NSC: 207 sites ABET: 40 sites COMMENTS NCV: 66 sites All monitoring conducted as per plan Reports submitted to the Ministers of Basic and Higher Education on all 2012 exams 17

Quality Assurance of Assessments April 2012 – March 2013 Monitoring marking of exams: ABET: 7 sites Completed as per plan NSC: 79 sites COMMENTS NCV: 4 central and 66 sites Standardisation: Completed as per plan Assessment outcomes Standardized for 11 examinations (SC, NCV, N 3, GETC: ABET) Reports submitted to the Ministers of Basic and Higher Education on all 2012 exams 18

Evaluation and Accreditation Unit (E&A) The evaluation and accreditation function is responsible for accrediting private institutions through quality assurance of their provision for the qualifications Umalusi certifies. The unit evaluates; The capacity of education and training providers to implement registered qualifications and approved curriculum they seek accreditation for; and The quality of the enacted curriculum in providers i. e. teaching and learning at the required standard The capacity of assessment bodies to conduct practical, internal, and external assessment of learner achievement, leading to the issuing of registered qualifications by Umalusi as well as the standards of assessments (products and marking processes) 19

Accreditation of Private Providers March 2012 – April 2013 COMMENTS Independent Schools: 68 new applications processed; 556 monitored Completed per plan Private FET Colleges: 148 new applications processed; 480 monitored Completed per plan Registration 472 Umalusi providers referred to Do. E 213 SETA providers processed and referred to DHET AET Centres 6 new applications processed; 68 monitored Completed per plan 20

Accreditation of Private Providers Institutional Site Visits April 2012 – March 2013 COMMENTS Independent schools – 220 sites visited Completed per plan Private FET – 38 college sites visited Completed per plan Program approvals – 75 processed Private AET - 4 centres site visited Completed per plan Extension of scope - 55 processed § Policy and Criteria for the accreditation of independent schools and private assessment bodies was approved by the Minister of Basic Education in October 2012 § Draft guidelines for the accreditation and registration of independent schools (as institutions of learning and as exam centres) were developed in conjunction with the DBE and are now being finalized 21

Evaluation and Accreditation of Assessment Bodies April 2012– March 2013 Independent Examinations Board (IEB) accredited to assess the NSC COMMENTS Completed per plan IEB’s accreditation to assess the GETC is being considered Completed per PAJA SACAI is provisionally accredited to assess the NSC and is piloting the exams SACAI’s performance being monitored Systemic evaluation of 4 PDEs completed Completed per plan 22

Statistical Information and Research Unit (SIR) The mandate of the SIR unit is to conduct research as identified by the needs of the organisation and report on the key indicators of quality and standards in general and further education and training; to establish and maintain databases; to lead statistical research and analysis; and to inform and provide statistical support for the work in other units. The SIR Unit also plays a role in organizational and professional development at Umalusi. 23

Statistical Information and Research April 2012– March 2013 Comment Developing a framework for assessing and comparing cognitive challenge of home languages examinations Report published The standards of National Senior Certificate Home Languages examinations: a comparison of South African official languages Report published NSC pass requirements: a discussion document on the NSC pass mark Report published Towards a construct for assessing high level language ability in Grade 12 Report published Academic literacy at Foundation Phase level: an exploratory investigation Report published Item Response Theory - Related research conducted Ongoing 24

Governance and Office of the CEO (GOCEO) This unit ensures that: Strategic and Annual Performance Plans are in place and that the organisation carries out its remit Corporate Governance as per King 111 is implemented Advocacy of Umalusi’s work through public relationship management Stakeholder relationships managed 25

Governance and Office of the CEO April 2012 – March 2013 Strategic and annual performance plans developed, implemented and monitored COMMENTS New planning cycle developed and organisational reports published as required Policies developed and implemented after Council approval Organisational governance maintained Performance evaluated and monitored quarterly Council meetings conducted, committees supported and services rendered PR and communications strategy implemented Communication strategy implemented per plan Stakeholder relationships established and managed Relationships forged and maintained with political structures, DBE, DHET and other statutory and quality assurance bodies 26

Information Technology Systems April 2012 – March 2013 Hardware procured 290 computer components COMMENTS Equipment installed with SLAs implemented and network support meeting expectations. • 59 personal computers in total 20 personal computers • 2 Servers • 7 laptops • 37 new network points • 1 i. Pad • • • 23 servers in total 58 laptops in total 360 network points (includes the telephone points) in total 10 i. Pads in total Software 23 different applications Software licensing up to date. Network support Disaster Recovery plan implemented and LAN upgraded together with revamp of the building. Started with planning for the implementation of a VPN through Sita. Business continuity Systems Management Information system • Mainframe Certification system • • • MIS project is ongoing improving operational output System successfully supported certification of NCV, NSC and GETC and quality assurance of the examination results 27

Finance, HRD & Admin Support April 2012 – March 2013 Finance, SCM and buildings Unqualified audit (history of organization) Creditors were paid within 30 days Surpluses invested at CPD All assets registered and labeled Human Resources Management & Development Bursaries to staff – 13 Internal renovations to building successful despite space constraints, therefore requested for purchase of additional premises next door Development of staff a priority with greater budget demands for 2012/13 and beyond Short courses – 30 Clean audit this year. In house training – 7 COMMENTS All 83 staff benefitted Vacancy rate- 17% Turnover rate -10% 28

Financial Performance 2012/13 Revenue Certification, verification and accreditation Department of Basic Education Grant Interest and other income Total Income Amount 36 292 469 42 330 000 2 904 547 R 81 527 016 Expenditure 89 057 859 Deficit R 7 530 843 The deficit is due to certificates requested in March 2012 instead of June resulted in the increased revenue reflected last year 2011/12 (R 17, 9 m) and consequently a deficit for this year 29

Financial Position 2012/13 Assets 27 002 083 • Property & equipment • Intangible assets 26 939 624 62 459 Current Assets 37 725 039 • Trade & other receivables 2 422 236 • Cash & cash equivalents 35 302 803 TOTAL ASSETS R 64 727 122 Equity 54 086 362 • Accumulated surplus 45 889 740 • Revaluation reserve 8 196 622 Liabilities • Trade & other payables TOTAL EQUITY & LIABILITIES 10 640 760 R 64 727 122 30

UMALUSI 3 YEAR FORECAST 2012/13 2013/14 2014/15 2015/16 2016/17 R 92 952 000 R 110 704 500 R 127 327 758 R 141 663 237 R 159 718 730 From 2013/14 the Department of Basic Education has funded Umalusi mandate so that certification fees are not collected from Provincial Departments and public FET colleges any longer. This is immensely appreciated with thanks and is the culmination of support from all stakeholders and this parliamentary Portfolio Committee. Y/Y Percentage Increase 18% 19% 15% 11% 13% 31

Total Income 2000/01 (actual) to 2016/17 (budget) YEAR REVENUE BUDGET DBE GRANT% 2000/01 R 6, 150, 786 R 0 0 2001/02 R 7, 027, 948 R 0 0 2002/03 R 13, 757, 861 R 1, 513, 000 11 2003/04 R 18, 076, 902 R 3, 050, 000 17 2004/05 R 23, 547, 626 R 12, 869, 000 55 2005/06 R 28, 603, 979 R 7, 690, 000 27 2006/07 R 32, 972, 345 R 10, 286, 000 31 2007/08 R 36, 013, 566 R 12, 652, 000 35 2008/09 R 46, 434, 368 R 16, 044, 000 35 2009/10 R 52, 442, 731 R 16, 494, 000 31 2010/11 R 59, 464, 754 R 17, 350, 000 29 2011/12 R 92, 219, 718 R 18, 391, 000 20 2012/13 R 81, 527, 016 R 42, 330, 000 52 2013/14 R 110, 704, 500 R 97, 662, 000 88 2014/15 R 127, 327, 758 R 107, 354, 000 84 2015/16 R 141, 663, 238 R 112, 705, 000 80 R 159, 718, 730 R 118, 678, 000 74 2016/17 32

BUDGET ALLOCATION INCREASE REQUIRED 2014 ONWARDS YEAR BUDGET DBE GRANT% 2013/14 R 110, 704, 500 R 97, 662, 000 88 2014/15 R 127, 327, 758 R 107, 354, 000 84 2015/16 R 141, 663, 238 R 112, 705, 000 80 2016/17 R 159, 718, 730 R 118, 678, 000 74 REVENUE BUDGET 2014/15 BUDGET 2015/16 BUDGET 2016/17 Department of Basic Education Grant R 107, 354, 000 R 112, 705, 000 R 118, 678, 000 Additional Funding required from Department of Basic Education 4, 173, 7 10, 788, 23 58 7 20, 1 30 33

Current Issues and the Way Forward Implementation of the GFETQSF (new qualifications, curriculum development , different interpretations of mandate) Setting standards for the GFETQSF (Norm referenced to Criterion referenced – use of IRT) Full accreditation roll-out Budget requirements in the years going forward i. t. o. grant 34

Conclusion Umalusi wishes to thank Mrs HH Malgas, Chairperson of the Portfolio Committee, and the members for their support 35