U Y A P NATIONAL JUDICIARY

• U Y A P NATIONAL JUDICIARY INFORMATICS SYSTEM U Y A P • Ali Rıza ÇAM • Reporter Judge in Ministry of Justice, Turkey

WHAT IS U Y A P? UYAP is a nationwide e-justice system as a part of the e-government, which has been developed in order to ensure fast, reliable, soundly operated and accurate judicial system. As a central network project, it includes all of the courts, public prosecutors services, prisons, other judicial institutions and other government departments in Turkey. 2/46

OBJECTİVES OF UYAP • • • To serve 50. 000 employee of Moj, 70. 000 lawyers and all citizens Rapid, reliable and integrated system Fast and efficient data exchange Minimize the basic judicial errors Data standardization Alerts to identify users Electronic means instead of paper files Databank of information Flexibility of working hours 3/46

Number of the Judges and Prosecutors High Criminal Courts Centres 134 Courthouses 587 Penitentiary and Detention Houses 425 Forensic Medicine Units 63 Public Prosecutor Services 7751 Judges 5951 Administrative judges 818 Public prosecutors 3739 Personnel 59. 037 4/46

CURRENT SITUATION OF CASE FILES IN UYAP

UYAP Roll Out MAP COURTHOUSES AND ADMİNİSTRATİVE COUNTY COURTS WHİCH WERE TAKEN İNTO http: //www. adalet. gov. tr/harita. html OPERATİON AFTER COMPLETİNG THEİR TRAİNİNG PROCESS 6/46

E-Judgement & UYAP Phases 2000 -2007 UYAP I e-Judgement & UYAP Phases • Ministry of Justice UYAP II-A and II-B • Analysis and Hardware Record of Convictions • Record of Convictions and statistics UYAP II-C • Civil Juristication • Administrative Law • Lawyers • Citizens UYAP-Sup. Court Constitutioal Court Council of State Supreme Court Ministry of Justice • Civil Juristication • Public Prosecuters • Penal Law Services • Civil Law Services • Enforcement-Bankruptcy • Administrative Law • Convict-Arrest Management • Forensic Medicine Administrative Law Record of Convictions and statistics • Administrative Courts • Tax Courts Lawyers https: //avukat. adalet. gov. tr Citizen https: //vatandas. adalet. gov. tr • Supreme Court 7/46

Functional Scope • Judiciary Functions –Public Prosecutors Services –Penal Law Services –Civil Law Services –Enforcement-Bankruptcy Services –Administrative Law Services –Convict-Arrest Management –Forensic Medicine • ERP • Supreme Court • Ministry of Justice Central Units • Supporting Functions –Library –Health –Archives • Prisons –Personel Management –Training Management –Supply Management –Procurement Management –Financial Management • Common Functions –e-mail –Electronic forum –Data Bank –Internet –Word Processor –Verdict Support 8/46

Integration Scope Integration between UYAP I & UYAP II Integration between subsystems – – Public Prosecuters, Courts, Forensic Medicine, Prisons, etc. Integration with other systems – – – Supreme Court, Record of convictions and statistics Population and Citizenship Unit, General Directorate Of Land Registry & Cadastre, Ministries, Police Departments, etc. • Population and Citizenship • (MERNİS) • Record of Convictiond • Police • • UYAP I • Supreme Court • Prosecuters • Courts • Administrative • Enforcement-Bank. • Law • Forensic Medicine • Prisons • Council • of state • Constitutional • • • UYAP II • Supreme • Gendarmery Court of Public Accounts • Ministries • Land & Cadastre 9/46

Integration • Driving License • On line Information • Supreme Court • Police station • On line • Public • Prosecuter • On line • Courts • Record of Convictions • On line • Offence • Population & Citizenship • (MERNIS) • Telecommunications • Authority • Forensic Medicine • On line • Prison • Akbank • Convictions • General Directorate 10/46 • of PTT

SAVINGS OF UYAP • • ONLINE RETRIEVAL OF BİRTH RECORDS: • ONLINE RETRIEVEL OF CRIMINAL RECORDS: 4. 666. 190 x 9 = 41. 995. 710 TL = 19. 902. 843 EUROS 1. 229. 982 x 9 = 11. 069. 838 TL = 5. 236. 045 EUROS • ONLINE SEARCH BETWEEN POLICE DATABASE : 1. 537. 824 • ONLINE CORROSPONDANCE BETWEEN JUDICIAL UNITS 1. 695. 640 x 9 = 7. 630. 380 TL = 3. 609. 712 EUROS AVARAGE SAVING OF DAYS: 15 DAYS 11

WAN and LAN were completed • All judiciary units were connected to with each other via sole central network. This connection was provided through territorial lines and satellite. These Connection types are the substitutes for each other. IT Dept. • LA N • HUB STATION • LA N 12/46

UYAP trainings have been given in modern laboratories in practical way • Republic of Turkey • Ministry of Justice • Basic Computer Training: 13. 000 • UYAP Training: All staff • 27. 605 personnel have been trained through internet by using 13/46 distance learning facilities

DISTANCE TRAINING 14/46

• Creating a Databank of information on relevant legislation, regulations, circulars, template texts, holding of the courts, jurisprudence, Circulars, Studies, examplary texts, template texts, sample decisions Yeni arayüz ekle 15/46

• Citizens can reach and examine their case information via Internet and learn the day fixed for the trial without going courts. • By using their electronic or mobile sign they can examine their files through internet. • SMS messages can also be sent to people who need to be warned when to attend court. • They can learn whethere is any case against them by sending sms to 4060 16/46

SMS PROJECT • SMS judicial information system provides an outstanding service to the citizens and lawyers which enables them to receive SMS messages containing legal information such as ongoing cases, dates of court hearing, the last change in the case and suits or dept claim against them. Therefore, they can be instantly informed by SMS about any kind of legal event related to them without going courts. This system aims to automatically notify all related parties of cases when any legal event, data or announcement (which has to be sent parties) realized by the judicial units such as courts, public prosecutor offices and enforcement offices

SMS • • • The courts or public prosecutors can also send SMS to the citizen’s mobile phone instead of preparing legal summons. In addition judges, prosecutors and personnel in courts can be notified by SMS about how many days remained from their annual day off limit, the decision of appointments, assignations, placements and also any kind of event in their personal file. The number of citizens using this system : 25. 860. The number of lawyer : 1738. The total sent messages : 432. 623. The number of SMS instead of legal summons : 119516. 18

• Lawyers can; Pay their case fee from his office and or Bars rooms in courthouses through internet banking and UYAP, File a case or claim to court through electronic means, 19/46 Review his cases via electronics means Submit his petition online via UYAP. On line cases have just begun in Turkey within

• With the Decision Support System, procedural mistakes are reduced to a minimum level. The aims of this facility are to prevent procedural errors during legal proceeding, to minimise other possible errors, to provide accuracy and speed to the legal proceedings and to accumulate public trust in justice. (1. 350 warning have been produced in the system till this time and they are presented for 20/46 the use of the users)

The Document Management System (DMS) in our Ministry has been integrated and exchange of the electronic documents between the provinces and centre 21/46 has been started. At present, all kinds of data, Information, documents are

• UYAP with Numbers güncelle # of Case Files On the System # of User 57. 240. 073 47. 439 # of Concurrent Process # of New File per Day #SQL per second 1. 750 200. 000 3. 200 # of Documents per Day (Insert+Update) 1. 000 • 4. 500. 000 lines of Code • More than 3. 000 user interfaces • More than 4. 000 reports and document templates

UYAP SYSTEM CENTRE The capacity of the centre is sufficient for more than seventy thousand users. 23/46

• • • CENTRAL FILLING SYSTEM UYAP have central filing system. Structure is central. All servers are in Ankara. All data flow in to central units. Data standards and data standardization to improve data quality and to enable reliable operational and management reporting. 24/46

GAINS By the use of up to date information technologies the services that are given to the public about judicial processes are higher qualitiy. 25/46

Government & Judicial Process Gains Minimizing the judicial mistakes Ability of tracking a person’s whole judicial history Reaching different case files of a person Catching the fugitives %100 management of prisons Adaptation of users to new laws Fully online and workflow driven processes Minimized paper work by the use of DMS and integration Integration with other government units Reaching the data online when needed No data repitition 26/46

Speed and efficiency of operations: • Instructions to other courts in order to collect evidence can be instantly sent and received on line. • Before UYAP courts and other judicial units have being writen the writs one by one. After UYAP similar writs are being writen through stencils. • With the on-line connection of courts, expenses of bureaucracy and postal costs are removed. • The payments of the experts and taxes can be controlled in a more reliable way. 27/46

• Simplify process: • The processes that takes hours or days can be done only in minutes by UYAP. • Provision of Clear Evidence on performence and quality for inspectors, every processes are logging by system 28/46

• • Data mining in judicial field: Evaluation of statistics (papering crime maps, data mining) will be possible. The users who have the authority to gain access to these data, can see those data simultaneously and currently and can make processes. 29/46

VIDEO- CONFERENCE SYSTEMS • In addition to this, after completing the test stage, courts and other judicial units were equipped with “video and audio recording”, ” video conferencing systems” and “. These systems were tested in Ankara Courthouse which is the biggest court in Turkey and were rolled out in 225 heavy criminal courts. 30

• Fulfill inspections in to electronic means • • • After UYAP inspections of the judicial would be per UYAP online and remote. That possibility will be bring in time, costs etc. Prevention of corruption: Destruction of files are impossible because of electronic recording and all the activities are logged in the system. The performance of the personnel can be followed via the electronical environment. 31/46

• BEFORE AND AFTER UYAP PUBLIC PROSECUTORS PROCESS BEFORE UYAP AFTER UYAP Instruction to other unıts Half a day 0 -1 mn. Monthly statıstıcs Half a day 0 -3 mn. Annual statistic 1 week 0 -5 mn. Preparing take overs 3 day 0 -1 mn. General forms 1 week 0 -5 mn. Birth certificate 1 week 0 -1 mn. Criminal record 1 week 0 -1 mn. Searching file 10 -15 mn. 30 sn. -1 mn. Preparing standart forms 5 mn. 0 -30 sn. Examining stage of files 10 day 0 -30 sn. 32/46

• BEFORE AND AFTER UYAP CİVİL COURTS PROCESS BEFORE UYAP AFTER UYAP Take over list 3 day 0 -1 mn. Work list 3 day 0 -1 mn. Adis form 1 week 0 -5 dk Financial reports 10 mn. 0 -4 mn. Work list for the financal units 10 mn. 0 -4 mn. Getting information 1 -3 hour 0 -4 mn. Communication writs 10 mn. 0 -1 mn. İssue table 2 hour 0 -1 mn. Hearing list for 50 files 2 hour 0 -1 mn. Search for files in archieve 1 day 0 -4 mn. Search for files in archieve of court 3 hour 0 -2 mn. Search for status of files 5 -30 mn. 0 -1 mn. Writing instructions 15 mn. 0 -5 mn. 33/46

• BEFORE AND AFTER UYAP ADMINISTRATIVE COURTS İŞLEM UYAP’nden ÖNCE UYAP’nden SONRA Sending files to other units Half a day 0– 1 mn. Monthly based statıstıcs Half a day 0– 3 mn. Annual statıstıcs 1 week 0– 5 mn. Promotion table 1 week 0– 5 mn. Appeal stataıstıcs 1 week 0– 5 mn. Take over list 3 day 0– 1 mn. Terfi İş Cetvelleri Hazırlama İşi 1 day 0– 1 mn. Adis forme 1 week 0– 5 mn. Total receipts Half a day 0– 1 mn. Toplu Tahsilat/Reddiyat Hazırlama 1 day 1 hour 34/46

ELECTRONIC SIGNATURE • Procedures, among the branches of the justice system and other relevant official bodies, have been totally integrated and automated on electronic signature infrastructure in UYAP. • Until now, 33. 493 personnel have applied for the e-signature and 24. 535 of them have been given their e-signature. • It was required by a regulation by the Ministry of Justice that documents will no longer be circulated physically among the judicial units after 01. 07. 2008. • All the documents are required to be sent in the electronic environment, which are signed by e-signature. 35/46

INTEGRATING WITH THE EU • The UYAP database can be connected to the central databases of the EU or member states and can form a broadened network in which European courts can benefit from. • UYAP complies fully with the E-Plus strategy of the EU which aims to establish a high level information society and remove the gap between the justice staff and the individuals seeking justice. • Apart from these, UYAP case and document management system and word processor software were designed to be independently used by other judicial systems. So, it is completely possible to import these main components to other European courts as they have already been transferred other related institutions in Turkey. 36/46

COMMENTS • • 23 November 2007 Bosphorus University, Istanbul There is much we have and continue to learn from you. For instance, in respect of the excellent IT system being used in your courts, of which a delegation from my Ministry of Justice was exceedingly jealous. 37

AWARD WINING PROJECT • UYAP was awarded for annual e government prize of Turkey in 2004, 2005 and 2008 because of making significant breakthrough in Turkish judiciary. • In 2008, UYAP has received a special mention in ''Crystal Scales of Justice'' awards which is organised by the Council of Europe and the European Commission. 38

• FINALLY • Thank you very much for your attention • If you have any questions please don’t hesitate to contact • www. adalet. gov. tr • arcam@adalet. gov. tr