Travel Briefing Travel Database Matt Arena Griselda Lopez August 31, 2006 Travel Briefing
Travel DB Request u Requirements: An easy method to – Manage travel event data – Determine if an event is a conference – Allow travelers to indicate which events they plan to attend – Keep everyone notified – Need it yesterday u 2 FTE days to code August 31, 2006 Travel Briefing 2
Travel DB Features u Met all requirements plus – Automated emails notify appropriate personnel of travel plans – Supports Domestic & Foreign – Auto calculation all due dates – Reports total attendees and estimated costs with subtotal by organization – Integrated with ESHTRK organization data – Open to everyone at Fermilab August 31, 2006 Travel Briefing 3
Travel DB Usage u Rolled out in early March u Good feedback from Computing Division users and administrators u Expanded to additional various features and requests August 31, 2006 Travel Briefing 4
Travel DB Promotion u u u u Vicky offered system to Bruce Chrisman Demonstrated system to Marilyn Dixon in the Directorate and Elaine Phillips in PPD Responded to questions from Business Systems during their analysis phase Informed Business Systems the DB can be used by anyone at Fermilab Offered to expand application to meet any additional requirements No feedback from Directorate or Business Services Travel database demo – http: //appora. fnal. gov/pls/default/conf_db. html August 31, 2006 Travel Briefing 5
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FNAL’s Conference Database u BSS is working on a conference database – Domestic Conference travel only – Travelers will not be able to sign up for a conference – Designated personnel will be authorized to enter a conference, traveler, and view data August 31, 2006 Travel Briefing 11
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