Transnational Working Reporting Procedures What project promoters

Transnational Working & Reporting Procedures What project promoters cannot ignore about INTERREG IVB NWE project monitoring

Transnational Cooperation & Reporting Procedures I) Transnational cooperation: üDefinition üD. D. D. I. D Principle üExamples II) Monitoring: Reporting Procedures ü Progress Reports ü Indicators ü Practical Tips LP Seminar April 2012

Transnational Cooperation – Definition LP Seminar April 2012 A transnational issue is a challenge which goes beyond national borders, for which, by its very nature, a satisfactory solution cannot be found at national, regional or local level without co-operation with partners in other countries. More about transnational cooperation: Guidance Notes: no. 7

Transnational Cooperation – Principles D. D. D. I. D. Principle: Design, Develop, Decide, Implement & Disseminate Together = joint process of the project LP Seminar April 2012

Transnational Cooperation – Rationale Basics: ü reason to cooperate ü key point for all planned activities ü described in project application form ü ensured during all project activities ü evident and clearly reported results in strengthened economic competitiveness of NWE LP Seminar April 2012

Transnational Cooperation – Added Value LP Seminar April 2012 ü Develop / implement efficient and innovative solutions for common problems that you have been experiencing for ages ü Achieve greater impact by combined effort (better performance as it would be by separate actions) ü Establish common standard / identity / product ü Raised each partner’s profile / improve skills and expertise

Transnational Cooperation – Before you start implementing LP Seminar April 2012 üEnsure clear common vision and understanding of purpose and clear focus of all planned activities ümake sure before implementation of action plan starts ütake your time to ensure this üclear roles and added value of each partner -> each partner has own contribution -> brings something special & different ü no passive partner (even if the financial contribution is minor)

Transnational Cooperation – Working Transnationally LP Seminar April 2012 All outputs should as much as possible be jointly produced and include common products or strategies, useable and transferable over NWE HOW…? §Regular partner meetings: whole consortium and in smaller groups §Action groups or thematic groups related to key specific actions/investments §Reviews of investments by all partners §Communication – widely disseminated results by collective, not separate, communications activities BE A CREATIVE MANAGER!!

LP Seminar Transnational Cooperation – Working Transnationally (Examples) April 2012 MANAGEMENT AND REPORTING üOrganise a rotating system for the chairing of meetings / hosting events etc. (LP + 1 partner in charge) ACTIONS/INVESTMENTS üTwinning approach: each investment is discussed beforehand by at least two partners (meeting for several days to give relevant input by one partner to another). üSpecific International Steering Committee for each investment: representing different levels of governance and key stakeholders => decision on investments at cross-border level (railway bottlenecks) => new level of governance and new negotiation platform!

LP Seminar Transnational Cooperation – Working Transnationally (Examples) April 2012 COMMUNICATION üJoint public campaigns in parallel in each of the partner cities to promote the project – linked with e. g. a competition (awards) üWeb sites: focus on the joint work and main achievements! Present not only maps and concrete figures but also joint work §DISSEMINATION AND KNOWLEDGE TRANSFER üThematic workshops including experts external to project consortium could be more efficient than big and expensive conferences

Transnationality to sum up Own piece of cake to the party? Unique ingredients by each partner and baked together? What about taste? IT HAS TO TASTE GOOD!

LP Seminar April 2012 Monitoring – definition An important task/tool that needs to be carried out/used throughout the lifetime of your project: üregular analysis of the progress made by your project ühighlights areas for improvement in the implementation of your action plan ü enables delivery of high quality results This is a way to communicate about your project with the JTS!

LP Seminar April 2012 Progress Report – general issues ü One common report for the whole partnership ü In line with the Application Form (Action Plan) ü Twice a year (April/October) ü Length and level of detail (long/short version of the report) ü Assessment of the Progress Report through a JTS Monitoring Report ü Delays in delivery of the report

LP Seminar April 2012 Short Progress Report – October I. General Information (general project data, details on reporting period, summary description of the project in English) II. Progress of the project – last 6 months (e. g. main achievements, added value of working transnationally, problems encountered) III. Monitoring of QUALITATIVE indicators (e. g. strength of cooperation between partners, innovativeness, capitalisation on previous projects) IV. Date and signature of the Lead Partner

LP Seminar April 2012 Long Progress Report – April I. General Information II. Overall cumulative progress of the project III. Progress of the project – last 12 months (including reporting on WPs and investments, submission of supporting annexes) IV. Monitoring of QUANTITATIVE indicators (indicators specified in the Application Form) V. Planned activities for the next 12 months VI. Date and signature of the Lead Partner

LP Seminar April 2012 Indicators Indicator – the measurement of an effect to be obtained. 2 Progress Reports – 2 sets of indicators Qualitative Quantitative (in October PR) (in April PR) general INPUT ERDF general Priority specific results OUTPUTS RESULTS IMPACTS (direct outcome) (immediate effects) (long-term effects) outputs

LP Seminar April 2012 Indicators – tips Quantitative indicators ü Small errors can lead to big inaccuracies! ü Fill in only the priority specific indicators that are relevant to your project Qualitative indicators ü LPs are highly encouraged to discuss them with their partners to obtain the views of the whole partnership More information: see Guidance Notes (Note 14).

LP Seminar April 2012 Progress Report – templates • Progress Report – short version Progress. Report. Short. xls • Progress Report – long version Progress. Report. Long. xls More information on Reporting Procedure: see Guidance Notes (Note 18).

LP Seminar April 2012 Progress Report – tips ü Give an accurate picture of the project’s progress through concise and relevant information ü Avoid reporting on activities that have not yet taken place üReport on the implementation of the project as a whole, rather than on the partners’ individual activities (use annexes!) ü Report on achievements (outputs) and on the added-value of transnational cooperation ü Avoid listing a number of unrelated activities not clearly linked to the Action Plan üDraft together (it is not a compilation!) ü Provide the JTS with material to disseminate

LP Seminar April 2012 Questions?