Transfer Station Management Operations Maintenance Laura J

Transfer Station Management, Operations, & Maintenance Laura J. Weber Solid Waste Project Manager St. Regis Mohawk Tribe ITEP Tribal Transfer Station Course Laura J. Weber

Presentation Summary ¥ ¥ ¥ Management structure Job descriptions Policy & procedures Facility & equipment maintenance Traffic flow Customer Service Laura J. Weber ITEP Tribal Transfer Station Course

Transfer Station Management Structure ¥ Structure will depend on type of facility, services offered, number of employees, & Tribe’s organizational structure Requires less management structure and less employees Laura J. Weber Simple Complex ITEP Tribal Transfer Station Course Requires more management structure and more employees

Transfer Station Management Structure Con’t ¥ Structure may evolve with time ¥ SRMT Example: l ia re it u In ct ru t S Laura J. Weber Assistant Div. Director Program Manager Operation Staff ITEP Tribal Transfer Station Course Billing Clerk

Transfer Station Management Structure Con’t Assistant Div. Director Operation Supervisor Operation Staff Laura J. Weber Billing Clerk Program Manager Current Structure ITEP Tribal Transfer Station Course

Job Descriptions ¥ Assuming transfer station is new, you’ll need to develop job descriptions for each staff position ¥ Can work with the Tribe’s human resource department to develop ¥ Set wage scales according to Department of Labor’s prevailing wages for the job type in your state Laura J. Weber ITEP Tribal Transfer Station Course

Policy & Procedures ¥ You may need to develop policy & procedures for your transfer station ¥ Things to think about: ¥ ¥ Reporting Beginning & end of day procedures Screening incoming wastes Best management practices for handling wastes Laura J. Weber ITEP Tribal Transfer Station Course

Policy & Procedures Con’t ¥ Things ¥ ¥ ¥ ¥ to think about: Hours of operation, security, customer service Safety Traffic control Incident reporting Equipment maintenance Financial aspect of operations Log books Laura J. Weber ITEP Tribal Transfer Station Course

Facility & Equipment Maintenance ¥ Maintain a log book for each piece of equipment at your facility ¥ Maintain a log book for the facility ¥ Designate staff person to develop and execute maintenance schedule for all equipment. Record all work in log books. ¥ Some GPS tracking software packages allow you to set up service alerts Laura J. Weber ITEP Tribal Transfer Station Course

Traffic Flow ¥ Best design is one that allows for one directional flow and minimizes backing up ¥ Site conditions & design may dictate flow ¥ Use signs to let customers know where to go Laura J. Weber ITEP Tribal Transfer Station Course

Traffic Flow Con’t Laura J. Weber ITEP Tribal Transfer Station Course

Traffic Flow Con’t Laura J. Weber ITEP Tribal Transfer Station Course

Customer Service – What is it? "Customer service is the ability to provide a service or product in the way that it has been promised“ "Customer service is about treating others as you would like to be treated yourself“ "Customer service is an organization's ability to supply their customers' wants and needs“ "Customer Service is a phrase that is used to describe the process of taking care of our customers in a positive manner” "Customer Service is any contact between a customer and a company, that causes a negative or positive perception by a customer“ "Customer service is a process for providing competitive advantage and adding benefits in order to maximize the total value to the customer“ "Customer Service is the commitment to providing value added services to external and internal customers, including attitude knowledge, technical support and quality of service in a timely manner“ "Customer service is a proactive attitude that can be summed up as: I care and I can do Source: http: //www. customerservicemanager. com/definition-of-customer-service. htm Laura J. Weber ITEP Tribal Transfer Station Course

Customer Service Con’t ¥ My definition: serving customers in a manner as I would want to be treated. ¥ Why do we want to serve? Acquiring a new customer can cost 6 or 7 times more than retaining an existing customer. ¥ Businesses who boosted customer retention rates by as little as 5% saw increases in their profits ranging from 5% to a whopping 95%. ¥ Source: Tom Gray, November 29, 2006 http: //www. gemsolv. com/wordpress/2006/11/customer-acquisition-vscustomer-retention/ Laura J. Weber ITEP Tribal Transfer Station Course

Customer Service Con’t ¥ Customers are people “ 70% of our decision to buy is based on how we are treated as people…It is the ‘human touch’ that stands out in the mind and memory of the customer” Source: “Customers Are People-: The Human Touch” John Mc. Kean, Chichester John Wiley & Sons, Ltd. (UK) 2003 ¥ Customers want & need understanding and is based on 3 primary human needs: ¥ Acknowledgment, Respect, & Trust Laura J. Weber ITEP Tribal Transfer Station Course

Customer Service Con’t ¥ “How and why customers choose to buy, both initially and follow-on customer purchases, is eloquently simple. Here is a snapshot of how customers buy as ‘‘people’’ (through their eyes): ¥ ¥ Build trust in me so I feel buying your service is the best decision for me Acknowledge me and my importance to you Respect me and my needs Initial trust is either confirmed and strengthened or is disproved and decreases based on the customer’s experience” Source: “Customers Are People-: The Human Touch” John Mc. Kean, Chichester John Wiley & Sons, Ltd. (UK) 2003 Laura J. Weber ITEP Tribal Transfer Station Course

Customer Service Con’t Laura J. Weber ITEP Tribal Transfer Station Course

Laura J. Weber Solid Waste Project Manager St. Regis Mohawk Tribe M-F, 6: 30 AM -2: 30 PM EST 518 -651 -9926 Laura. weber@srmt-nsn. gov Questions? www. srmtenv. org Laura J. Weber ITEP Tribal Transfer Station Course