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“Trail to Eagle” A Scout’s Guide to an Eagle Service Project Eagle Encampment The “Trail to Eagle” A Scout’s Guide to an Eagle Service Project Eagle Encampment The Central Florida Council James Ball [email protected] rr. com

Objectives § Guidance on Choosing a Project § Explain Role of the Project Coach Objectives § Guidance on Choosing a Project § Explain Role of the Project Coach § Introduce New 2015 Workbook & Advice on § § “How to” fill it out How to navigate the Approval Process Explain the Paperwork & How to Prepare for your Eagle Board of Review

Helpful Tip Don’t try to capture everything… Presentation available at Eagle Encampment website: “Trail Helpful Tip Don’t try to capture everything… Presentation available at Eagle Encampment website: “Trail to Eagle” apopkashores. com/EE/ You are about to drink from a “firehose”! Instead… § Focus on the discussion, § Write down observations & key insights (“light bulb” moments) under each slide’s “title”, § AND…above all, ask questions!

The Requirement “While a Life Scout… (Eagle Requirement #5) Plan, develop, and give leadership The Requirement “While a Life Scout… (Eagle Requirement #5) Plan, develop, and give leadership to others in a service project helpful to… § Any Religious Institution, § Any School, or… § Your Community” ÔThe project must benefit an organization other than Boy Scouting…such as: United Way/Give Kids the World Community/Charity Organization Metro, State, National Parks Public/Civic Memorials Retirement/Nursing/Assisted Living Public Service Project Other non-profit organization* Community Event w/worthwhile Purpose

The Requirement “While a Life Scout…(Eagle Requirement #5) …A Project Proposal must be approved The Requirement “While a Life Scout…(Eagle Requirement #5) …A Project Proposal must be approved by the organization benefiting from the effort, your unit leader and unit committee, and the council or district before you start. You must use the Eagle Scout Service Project Workbook, No. 512 -927, in meeting this requirement. ”

Eagle Project Tools “You MUST use the Eagle Scout Service Project Workbook in meeting Eagle Project Tools “You MUST use the Eagle Scout Service Project Workbook in meeting this requirement” NEW 2015 (#512 -927) Where to obtain: § Download at: cflscouting. org nesa. org § PDF (edit/print/save) § Check with your Scoutmaster www. cflscouting. org > Boy Scouts > Eagle Forms

Eagle Project Tools You will find this GUIDE invaluable! It will answer many of Eagle Project Tools You will find this GUIDE invaluable! It will answer many of your questions Eagle Encampment website… 24/7/365

The Steps …to a successful Eagle Service Project ü Life to Eagle SM conference The Steps …to a successful Eagle Service Project ü Life to Eagle SM conference q Choosing a Project q Pick a Project Coach q Research & Planning (Proposal) q Project Approval q Final Planning q Fundraising q Working your Project q Paperwork q Eagle Board of Review

Life To Eagle SM Conference Your first step: a meeting with your Scoutmaster… § Life To Eagle SM Conference Your first step: a meeting with your Scoutmaster… § Purpose: review Eagle process & reqs. ü Special SM Conference shortly after your Life Board of Review…You request one if one is not offered § Discuss your Eagle Project ideas o Review use of Eagle Project Workbook o Should recommend an Eagle “Project Coach” o Cover Benefiting Organization responsibilities & relationship as you search for a project (Workbook, last 2 pages) o Remind Scout to read & share “Message to Scouts & Parents or Guardians” (Workbook p. 5) § You should also review…(Indv. History) o Required Merit Badges (esp. timelines) o Required Leadership Positions (timelines) o Verify records & timelines of all required Merit Badges for Eagle… AGAIN, just to be sure!

The Steps …to a successful Eagle Service Project ü Life to Eagle SM conference The Steps …to a successful Eagle Service Project ü Life to Eagle SM conference ü Choosing a Project q Pick a Project Coach q Research & Planning (Proposal) q Project Approval q Final Planning q Fundraising q Working your Project q Paperwork q Eagle Board of Review

It All Starts With An Idea… …a “Vision” of what is possible! You may It All Starts With An Idea… …a “Vision” of what is possible! You may explore (& discard) a dozen ideas before one glows with the promise of success. Take your time…choosing the “right” type of project for YOU is an important key to success!

The “Purpose” “Project Purpose” (p. 4 Workbook) “In addition to providing service…the primary purposes…is The “Purpose” “Project Purpose” (p. 4 Workbook) “In addition to providing service…the primary purposes…is to: è “Learn, Improve, & Demonstrate …Leadership Skills” è “Lessons in Project Management” è “Lessons in Taking Responsibility” (ie…this is YOUR project, not someone else’s!) In short…“presents a challenge that requires leadership” The “service” provided, while important, is secondary to the opportunity to demonstrate your leadership abilities! The “challenge” part is also important. This is intended to be a “significant accomplishment”. As with many things in Scouting, through challenge comes learning & growth, and an Eagle Service Project is your ultimate growth opportunity.

The “Rules” “Choosing a Project” (p. 4 Workbook) § Does not have to be The “Rules” “Choosing a Project” (p. 4 Workbook) § Does not have to be original, just “yours” § Redefined “your community” to include “community of the world” è “…an individual in need can affect community” (need to find & work through a community partner/representative to provide approvals) § In addition to Service, a project must present an “…opportunity for Planning, Development, & Leadership” (*4 elements) § New guidance on “canned instructions” type projects: è Typically DO NOT provide opportunity for planning & development (“ 5 Tests”) § Suggest: “…something that you can do with unskilled helpers…within a reasonable period of time. ”

The “Rules” “Restrictions” (p. 4 Workbook) § No minimum size/hours, but… (5 tests) è The “Rules” “Restrictions” (p. 4 Workbook) § No minimum size/hours, but… (5 tests) è Must be sufficient to Demonstrate your “leadership to others” § Expanded definition of “routine labor” è “…routine maintenance job normally done by the beneficiary” § Expanded definition of “commercial” nature of projects è Not meant to disallow work for community outreach programs… that would otherwise be disqualified (ie: for-profit organization) § Not a Fundraiser in and of itself § One project = one Eagle credit § May not be for BSA affiliated properties * Make sure you read “Message to Scouts & Parents or Guardians” (p. 5 Workbook)

So…do you have any project ideas? So…do you have any project ideas?

Examples of Projects (all here in Central Florida Council) § Set up a community Examples of Projects (all here in Central Florida Council) § Set up a community study center for children who need place to do homework § Built footbridge on trail in National Forest § Created a video explaining a neurological disease, distributed nationally § Refurbished & rededicated the B-52 memorial at Orlando Intern. Airport § Windermere 9/11 memorial & garden § Painted a wall mural and built gaming area for patients at children’s hospital § Built a Tortoise habitat at Metro Park § Built & installed Bat Houses for local Park § More at…. nesa. org

Project “Pop Quiz” § Does the project have to be original? § Can project Project “Pop Quiz” § Does the project have to be original? § Can project be something you dream up? § Can the project be something that has never been done before? § In addition to “Service”, a project MUST present an opportunity for: 1) _________ 2) _________ 3) _________ § Can you do a project which may be considered “routine labor”? § Can you do a project where you’re given a set of “canned instructions”? …Why? ? § Can you do a project on private property? …for an individual? ? § Can you & a friend do a project together & BOTH get Eagle credit?

“Every journey begins with a single step” Bottom Line… Qualities of a good project… “Every journey begins with a single step” Bottom Line… Qualities of a good project… § Something “significant…” üImplies investment in Time - both calendar time & man-hours (100 -250 MH typical) üImplies an effort of many people: “…give Leadership to others” (10 -25 helpers typical) § Something worthwhile… üImplies “real lasting value” to benefiting org. (will you be proud of your project 30 years from now? ) § Do some homework… üAsk around: Minister/Pastor/Rabbi School principal Park Ranger/non-profit Director Community Leaders SM, Project Coach, parents üHelp with other Scouts Eagle Projects and observe what goes on. üTalk with Eagle Scouts about their project’s challenges & experience…especially ask “WHAT they would do differently!”

“Every journey begins with a single step” Bottom Line… The key is to…pick a “Every journey begins with a single step” Bottom Line… The key is to…pick a project YOU can get excited about, or perhaps, touches your heart in a special way! …the “right” type for you Here’s a tip… Do your required Merit Badges first OR your Eagle Project first…but, don’t try to do both together. Focus on one at a time so you don’t become overwhelmed.

The Steps …to a successful Eagle Service Project ü Life to Eagle SM conference The Steps …to a successful Eagle Service Project ü Life to Eagle SM conference ü Choosing a Project ü Pick a Project Coach q Research & Planning (Proposal) q Project Approval q Final Planning q Fundraising q Working your Project q Paperwork q Eagle Board of Review

Project Coach What is the most important decision you will make about your project? Project Coach What is the most important decision you will make about your project? Picking an Eagle Project Coach! An Eagle Service Project is a complex undertaking few of you will have any prior experience with. It involves NOT just “Leadership”, but planning, development, & project management skills. Most of you will have to learn these as you go. This is going to be a Learning experience as much as anything else…so embrace it, & pick a knowledgeable “Project Coach” to guide you!

Project Coach How an Eagle Project Coach helps… è Mentor, Coach, Advisor… è Resource Project Coach How an Eagle Project Coach helps… è Mentor, Coach, Advisor… è Resource for all kinds of info, assistance, or resources while planning your project, è Guidance on planning, writing your Proposal, & navigating approval process, è Assist you with benefiting organization issues & leadership challenges, è Advice on dealing with obstacles, problems, & other challenges… the Project Management process. è Should be someone you trust, but… subject to district approval

Project Coaches know the process & will guide you step-by-step through your project… They Project Coaches know the process & will guide you step-by-step through your project… They offer you the best way to ensure a “successful outcome”, & are strongly encouraged! You would not try to learn how to fly on your own, so…!

The Next Step Something else to keep in mind… The average Eagle project takes The Next Step Something else to keep in mind… The average Eagle project takes almost a year to complete… (longer if “Zoning” or “Building” permits, or community Review Boards are involved!) You are about to eat an elephant… How do you eat an “elephant”? OK, you’ve chosen an Eagle Project and a Project Coach! What’s the next step?

The Steps …to a successful Eagle Service Project ü Life to Eagle SM conference The Steps …to a successful Eagle Service Project ü Life to Eagle SM conference ü Choosing a Project ü Pick a Project Coach ü Research & Planning: the “Proposal” q Project Approval q Final Planning q Fundraising q Working your Project q Paperwork q Eagle Board of Review

Research & Planning Research is different for each project, but… 1) Start by talking Research & Planning Research is different for each project, but… 1) Start by talking with your Benefiting Org. representative -- gather info/agree on “scope” 2) Discuss with your Project Coach 3) Use the internet, books on subject, etc. 4) Seek out experts for their knowledge, advice, & guidance… § a Contractor or Professional, § a Teacher, Professor, or “Expert” § an adult with experience or knowledge in this subject…a ”subject matter expert” 5) Visit locations with relevant examples 6) Seek advice from other Eagle Scouts who may have done similar projects 7) ? ? ? Tip: buy a spiral notebook to capture ALL your thoughts, ideas, & discussions with others from day one! (record dates, time spent, contact info, sketches, meeting notes, random thoughts, everything!)

Planning: New Workbook “You MUST use the Eagle Scout Service Project Workbook in meeting Planning: New Workbook “You MUST use the Eagle Scout Service Project Workbook in meeting this requirement” New Version 2015 (#512 -927) New Workbook (4) “Forms”: I Project Proposal II Project Plan III Fundraising Application IV Project (“closeout”) Report www. cflscouting. org > Boy Scouts > Eagle Forms

I Project Proposal • “…an overview, but also the beginnings of planning. ” • I Project Proposal • “…an overview, but also the beginnings of planning. ” • “It must show…you can meet the (5) tests. ” HHH District approval stage HHH Parts include… 1) Description & Benefit üLots of BEFORE pics (…tell a story) üInclude drawings, sketches, diagrams, details to help to visualize anything built üKey is to define your project’s “SCOPE of work”! 2) Giving Leadership “What…will be most difficult about leading them? ” üRecommend man hour breakdown showing WHERE anticipated man hours are needed, üRecommend provide a “Leadership Statement” describing how you see your leadership role!

I Project Proposal Description • Drawings, sketches, details do not have to be professional…just I Project Proposal Description • Drawings, sketches, details do not have to be professional…just legible & enough to “tell the story” • Key is to define your project’s “SCOPE of work”… Tip: doing preliminary drawings, sketches, plans, will greatly help your understanding of “scope”! Bat Box 2 Bat Box 3

I Project Proposal Knowing what your Project will cost… 3) Materials (parts of…) (Qty. I Project Proposal Knowing what your Project will cost… 3) Materials (parts of…) (Qty. +Unit $) ü Recommend use table format in “Final Plan” section & fill in first 3 -4 columns 4) Supplies (consumables needed…) (Qty. +Unit $) ü Recommend use table format in “Final Plan” section, fill in first 3 -4 columns 5) Tools (…and equipment) ü Recommend use table format in “Final Plan” section & fill in first 3 columns (scope) 6) Other Needs (fees, food, printing, postage, etc…) Tip: over estimate your key materials & supplies! (consider 5 -10% typical) Even though these tables are part of Section II: “Final Plan”, partially filling them out now will greatly increase your understanding of the “scope” of your project, help you estimate your costs & fundraising needs, & increase your chances for approval!

I Project Proposal Parts include… 7) Permits* & Permissions ü Work w/benefiting organization & I Project Proposal Parts include… 7) Permits* & Permissions ü Work w/benefiting organization & consultants ü Recommend get a “letter of understanding” from Benefiting Organization for any changes that alter the property. (protects both parties) Work w/benefiting organization & consultants ü *Permits are the responsibility of property owner 8) Preliminary Cost Estimate+Fundraising expectations (“…where will you get money, Plan B? ) ü Breakdown all money & material sources ü Is a Fundraising Application required? ü Fundraising should exceed estimated costs…? ü Include example of any solicitation letter w/Councilrequired disclaimer!

I Project Proposal Central Florida Council requires any request for solicitation of funds MUST I Project Proposal Central Florida Council requires any request for solicitation of funds MUST include this statement… “The Boy Scouts of America is not affiliated with… (benefiting organization) or this Project, and any allowable tax deduction must be taken in the name of (benefiting organization) -NOT the Boy Scouts of America. ”

I Project Proposal Parts include… 9) Project Phases (AKA: a “Work Plan” + process)… I Project Proposal Parts include… 9) Project Phases (AKA: a “Work Plan” + process)… again, part of understanding “scope” 10) Logistics (Transportation, labor, restrooms…) 11) Safety Issues üRecommend include “safety briefing” as part of your leadership role. (Guide to Safe Scouting) üRead “Risk Management…” NEW (Workbook p. 6) 12) Further Planning (Action Steps) üList steps needed to finish your project! (don’t forget daily work schedules!) ü“. . . enough to show you have a reasonable idea of how to complete a final plan” 13) Signatures (5 total) è“Scout’s Promise”…”to be the leader” èNew explanation of “What” each is agreeing to èMust have ALL (4) other signatures at time of submittal BEFORE District will sign off on project approval!

I Project Proposal NEW I Project Proposal NEW

Working with Benefiting Organizations… §New info for educating & working with Beneficiaries…(Workbook last 2 Working with Benefiting Organizations… §New info for educating & working with Beneficiaries…(Workbook last 2 pages) üCovers purpose, fundraising, routine labor, safety, commercial use, permits, & ongoing maintenance üDiscusses sufficient impact, planning & leadership, & the approval process üAlso allows for Final Plan Approval by Beneficiary §Asked to copy/share at 1 st Meeting “Navigating the ESSP, Information for Project Beneficiaries” (Workbook, separate PDF @ scouting. org) §Read Carefully…understand their role üBe prepared to explain & discuss in detail! üTip: think about the type of Beneficiary partner YOU want to work with…before you commit! This “new” responsibility is also part of your role in directing (managing) your project & in demonstrating leadership!

Additional Guidance on Writing your Proposal §Use NEW 2015 PDF workbook version: clean & Additional Guidance on Writing your Proposal §Use NEW 2015 PDF workbook version: clean & legible… edit/print/save §Answer each section separately, do not combine sections §Answer EACH question in a section, do not skip, even if answer the is “notapplicable” §Include complete “Contact Info” with your Proposal submittal! Included throughout: lots of “What types”, “What kinds”, “Where”, “How”, “Explain”, “Describe”, “List” type questions -- Take the time to answer each one thoroughly!

Additional Guidance on Writing your Proposal …the “ 5 tests” 1) Provides significant opportunity Additional Guidance on Writing your Proposal …the “ 5 tests” 1) Provides significant opportunity to meet Eagle Scout Service Project 1)“…must SHOW that planning, development, 2)& leadership will take place” 2) It appears to be feasible “…must show project is realistic for YOU to complete” 3) Safety issues will be addressed “…must SHOW you have an understanding of what must be done…(scope)” 4) Action steps for further detailed planning are included “…must make list of key steps…(to ensure) your final plan has enough details to be carried out successfully” 5) On right track w/reasonable chance for positive experience This is the MOST difficult test for Reviewers to assess …those who provide the most complete information will find approval much easier to attain

Additional Guidance on Writing your Proposal So… HOW much planning is “enough” for Proposal Additional Guidance on Writing your Proposal So… HOW much planning is “enough” for Proposal approval? …it depends: 0% Comfor t Zone Recommend 40 -65% range…”sweet spot” 100% Final Plan § Enough to ANSWER all major questions: “How”, “What”, “Where”, “When”, “Who” and “How much”? § Enough to SHOW reviewers you pass ALL “ 5 tests” § Enough to ASSURE reviewers you under-stand your project’s “scope” (3 Ms: materials, methods, money) & have a reasonable chance for a “successful outcome” (Test #5)

Bottom Line… The ONLY information the District reviewers will have to judge your project Bottom Line… The ONLY information the District reviewers will have to judge your project on is the info you provide! Make sure your Proposal is well thought out and complete enough to describe your project’s entire… “SCOPE of the work” (3 Ms: materials, methods, money!) *** Review in detail with your Project Coach BEFORE you submit for approval!

The Steps …to a successful Eagle Service Project ü Life to Eagle SM conference The Steps …to a successful Eagle Service Project ü Life to Eagle SM conference ü Choosing a Project ü Pick a Project Coach ü Research & Planning (Proposal) ü Project Approval q Final Planning q Fundraising q Working your Project q Paperwork q Eagle Board of Review

The Review Process Signatures required… I Project Proposal (Scout’s “Promise” + 4 signatures) HHH The Review Process Signatures required… I Project Proposal (Scout’s “Promise” + 4 signatures) HHH District review & approval required! QAllow 3 -4 weeks for process II Project Plan (“development”) Q Project Coach review & comments - important! Q Review w/ Beneficiary -- they can ask for approval III Fundraising Application (Beneficiary, unit leader, council) HHH Council review & approval required! IV Project (“closeout”) Report QScout’s “Promise” + beneficiary, unit leader sigs. Eagle Board of Review (read “Evaluating the Project…” Guidance p. 6) HHH Final approval of your project!

Submitting your Proposal Avoid these common omissions … o. Incomplete “Contact Page” info o. Submitting your Proposal Avoid these common omissions … o. Incomplete “Contact Page” info o. Insufficient information/drawings (must define the “Scope” of the work!) o. Lack of before pictures o. Missing “Permission Letter” from Benefiting organization (when required) o. Insufficient fundraising plans! (plan “B”) o. Insufficient “Further Planning” info o. Missing signatures (4 required, new B. O. ) Remember…those who provide the most complete information will find approval easier to attain! But…it’s NOT about the volume of info… it’s about the right type of info! It’s about “SCOPE” (3 Ms: methods, materials, money!)

The Steps …to a successful Eagle Service Project ü ü ü q q Life The Steps …to a successful Eagle Service Project ü ü ü q q Life to Eagle SM conference Choosing a Project Pick a Project Coach Research & Planning (Proposal) Project Approval Final Planning Fundraising Working your Project Paperwork Eagle Board of Review

II Project Plan • “This is tool for your use, (shows you did req’d. II Project Plan • “This is tool for your use, (shows you did req’d. planning no one approves* it…” • However, review with your Project Coach” (helps & development) you avoid many problems & mistakes) • Show to your Beneficiary…assures plans agree with expectations. *(Beneficiary has authority to require & approve a Final Plan!) Parts include… 1) Comments from your Proposal Review 2) Description & Benefit - Adds/Changes 3) Present Condition or Situation 4) Project Phases (Changes + more detail) 5) Work Processes (step-by-step, methods) 6) Attachments üadditional drawings, details, plans, diagrams, maps, etc. needed to do the work 7) Permits* & Permissions

II Final Plan Parts include… 8) Materials (Table refined) 9) Supplies (Table refined) 10) II Final Plan Parts include… 8) Materials (Table refined) 9) Supplies (Table refined) 10) Tools (Table refined) 11) Other Needs (Table refined) 12) Expenses & Revenues (Details + a detailed Fundraising Plan - including “Plan B”) 13) Giving Leadership ü Recommend you do “workday schedules” (task/time req. /tools/assignments) …this is part of your leadership role! 14) Logistics (How + How…) 15) Safety (safety briefing, Read “Risk Management…”) 16) Contingency Plans 17) Comments - Project Coach This “Part II” section is very critical to your success (required), review with your Project Coach. This will be reviewed at your Eagle BOR!

Bottom Line… This is your “instruction manual” on your project. Make sure you go Bottom Line… This is your “instruction manual” on your project. Make sure you go over every aspect/task/method on paper first…BEFORE you start. Important: Work Day Schedule(s) are a critical tool (often overlooked). Without them, a recipe for disaster -- mistakes, forgotten items, & a lot of wasted time trying to figure out things “on the fly”! Review in detail with Project Coach! HHH “Test”: imagine you had to ask someone to do your project in your absence & all they had to go on was your written Final Plan (“instruction manual”)!

Eagle Project Tools You will find this GUIDE invaluable! It will answer many of Eagle Project Tools You will find this GUIDE invaluable! It will answer many of your questions & show you how to complete your plan …in detail! Eagle Encampment website… 24/7/365

The Steps …to a successful Eagle Service Project ü ü ü ü q q The Steps …to a successful Eagle Service Project ü ü ü ü q q q Life to Eagle SM conference Choosing a Project Pick a Project Coach Research & Planning (Proposal) Project Approval Final Planning Fundraising Working your Project Paperwork Eagle Board of Review

III Fundraising Application • Only required if raising money… (not required if funded by III Fundraising Application • Only required if raising money… (not required if funded by beneficiary/family/unit) • READ “Procedures & Limitations” • “All money left over… goes to beneficiary” HHH Requires Council approval HHH Questions to answer include… 1) 2) 3) 4) “Describe how funds will be raised” Proposed start of Project Proposed dates for Fundraising “How much do you expect to raise? ” Always try to raise MORE than you need! 5) If asking for donations, “how”, “who” (MUST attach list of prospective donors + sample solicitation letter) 6) “Any contracts to be signed? ” 7) (include details/copy of contracts) …as a minor, can you sign a contract? ? 7) Approvals (Beneficiary, unit leader, council)

Fundraising Tips Fundraising is an essential component of your project’s success and takes considerably Fundraising Tips Fundraising is an essential component of your project’s success and takes considerably more time and effort than you think… Make sure you do your homework… a well defined “scope” (define expenses) Always target fundraising efforts for MORE than your estimated costs… Why? Always have a “Plan B”… Why? Always try to offset the cost of materials, supplies, & tools with donations “in kind”… Don’t forget to include Council-required disclaimer in any solicitation letter! Review with your Project Coach BEFORE submittal. HHH And don’t forget to thank all your contributors!

The Steps …to a successful Eagle Service Project ü ü ü ü q q The Steps …to a successful Eagle Service Project ü ü ü ü q q Life to Eagle SM conference Choosing a Project Pick a Project Coach Research & Planning (Proposal) Project Approval Final Planning Fundraising Working your Project Paperwork Eagle Board of Review

Working your Project Make “Workday Schedules” part of your planning & let everyone know Working your Project Make “Workday Schedules” part of your planning & let everyone know the schedule & objectives …before you start! AND don’t forget to hold a “Safety Briefing” …before you start!

Working your Project It is OK to “hire” adult experts as long as YOU Working your Project It is OK to “hire” adult experts as long as YOU direct their work… …and let them know this is a teaching opportunity.

Working your Project Take this opportunity to recruit younger scouts, even cubs & Webelos! Working your Project Take this opportunity to recruit younger scouts, even cubs & Webelos!

Working your Project Document, capture time spent, take lots of pics, & take pride Working your Project Document, capture time spent, take lots of pics, & take pride in your accomplishments!

IV Project (“Closeout”) Report Parts include… 1) 2) 3) 4) 5) 6) Project Description IV Project (“Closeout”) Report Parts include… 1) 2) 3) 4) 5) 6) Project Description Observations Changes Leadership (demonstrate, learned) Materials, Supplies, Tools…(final $$$ tally) Service Project Data (hours) üALL time, ALL people…spent on project counts! (spiral notebook) …log into National database! Funding (specifics) 7) 8) Photos & Other Documentation 9) Candidate Promise (“On my honor…”) 10) Approval sigs. (Beneficiary, unit leader) The sooner you do this after completion… the easier it will be to do, the fresher your memory, the better & more complete your answers!

A Word about Risk Management… (Workbook p. 6) §This is an “official” Scouting Activity A Word about Risk Management… (Workbook p. 6) §This is an “official” Scouting Activity ü Subject to BSA Policies & Procedures ü “Guide to Safe Scouting” applies ü Consult “Sweet 16 of BSA Safety”… planning tool ü Consider Health & Safety implications… §Considered part of a Unit’s Program ü Youth Protection, 2 -deep Leadership, etc. ü Unit Leadership oversight responsibility! ü Responsibility… reject projects inherently unsafe! §Insurance… (Workbook p. 6) ü BSA “General Liability” Policy covers reg. Leaders ü May include an accident & sickness policy (Council, Unit, or Charter Partner? )… check it out! This is NOT a “new” responsibility, but one often overlooked. Part of your role in directing (managing) your project & in demonstrating leadership!

The Steps …to a successful Eagle Service Project ü ü ü ü ü q The Steps …to a successful Eagle Service Project ü ü ü ü ü q Life to Eagle SM conference Choosing a Project Pick a Project Coach Research & Planning (Proposal) Project Approval Final Planning Fundraising Working your Project Paperwork Eagle Board of Review

The Paperwork …to a successful Eagle Service Project The “elephant” you must eat… without The Paperwork …to a successful Eagle Service Project The “elephant” you must eat… without choking! Available at Eagle Encampment website… 24/7/365

Paperwork & Submittal So what’s next after you complete your Project… § Complete Project Paperwork & Submittal So what’s next after you complete your Project… § Complete Project Report & obtain final approval signatures ü Scoutmaster & Benefiting Organization Rep § Complete your Scoutmaster’s Conference § Complete “Eagle Scout Rank Application” (BSA 512 -728) …work w/your Advancement Chair to make sure all your records are accurate! § Complete “NESA Project Report” § Submit all the above to the Council office for “Council Certification” (to Eagle Registrar) ü Work with your Unit Advancement Chair (or Eagle Coordinator), they should do this for you. ü All this MUST be received (at Council) BEFORE your 18 th birthday! (you have additional 90 days to complete your Eagle BOR)

Paperwork & Submittal Eagle Scout Rank Application (#512 -728, NEW 2014 edition, download) § Paperwork & Submittal Eagle Scout Rank Application (#512 -728, NEW 2014 edition, download) § Req. 2: Letters of Recommendation (6 total) (Note: Unit is responsible for contacting these references) § Req. 4: Position of Responsibility (w/matching dates) § Req. 7: “Ambitions & Life Purpose” statement (essay…Give some thought to this) www. cflscouting. org > Boy Scouts > Eagle Forms

Paperwork & Submittal NESA Project Report § CFC chapter of NESA… § Description of Paperwork & Submittal NESA Project Report § CFC chapter of NESA… § Description of your Project § Important why…? www. cflscouting. org > Boy Scouts > Eagle Forms

Paperwork & Submittal So, what’s next… § Council processing & certification takes about a Paperwork & Submittal So, what’s next… § Council processing & certification takes about a week± § Everything will be returned to your Unit Advancement Chair before they schedule your Eagle Board of Review… § Your unit Advancement Chair (or Eagle Coordinator) will setup your Eagle Board of Review and send out your “request letters” for recommendations.

The Steps …to a successful Eagle Service Project ü ü ü ü ü Life The Steps …to a successful Eagle Service Project ü ü ü ü ü Life to Eagle SM conference Choosing a Project Pick a Project Coach Research & Planning (Proposal) Project Approval Final Planning Fundraising Working your Project Paperwork Eagle Board of Review

The Final Hurdle Eagle Board of Review § Unlike any BOR you’ve experienced to The Final Hurdle Eagle Board of Review § Unlike any BOR you’ve experienced to date… § § § thorough, run by your District Expect to spend 1. 5 -2 hours Uniform… important, impeccable! Don’t just know the Scout Oath, Law, Outdoor Code…know how to explain it! Eagle Project details… esp. leadership! Scouting history (Indv. History report)… especially leadership positions! Relax, be frank & honest, & be on time! …after EBOR, your Unit will submit necessary paperwork to BSA for final certification. Remember… BSA Certification is required from National Office BEFORE you are “officially” an Eagle Scout

The Final Hurdle Eagle Board of Review Remember, your Eagle BOR is ALSO the The Final Hurdle Eagle Board of Review Remember, your Eagle BOR is ALSO the Final Approval of your Eagle Service Project! Things you should know… (Workbook p. 6) New Guidelines for Eagle BORs 1) “…(project) evaluated primarily on impact the extent of benefit…” 2) “…and on leadership provided by candidate” 3) “…must also be evidence of planning & development” (ie. Final Plan) 4) (“However… must not require more planning & development than necessary to execute the project. ”)

A Final Word Don’t procrastinate…there is a lot at stake! o. College Applications (fall A Final Word Don’t procrastinate…there is a lot at stake! o. College Applications (fall of Senior year) “…to get in or NOT to get in!” Don’t wait until you are 17+ to start! o. Scholarship Opportunities ($$$) o. Eagle Palms (every three months) o. Run out of time! (11± months avg. !) Most Eagle Scouts will tell you… ”The longer you wait to start, the more difficult it will be to complete” They also say they… ”grossly underestimated the amount of time & effort it takes to plan & execute an Eagle project!”

A Final Word A Final Word

Eagle Court of Honor Traditionally hosted by candidate & his family Questions This presentation Eagle Court of Honor Traditionally hosted by candidate & his family Questions This presentation available at Eagle Encampment website: “Trail to Eagle” apopkashores. com/EE/

You are only limited by your desire & imagination! Eagle Encampment James Ball Scoutingislife@cfl. You are only limited by your desire & imagination! Eagle Encampment James Ball [email protected] rr. com “Once an Eagle…always an Eagle”