Tracking Environmental Permits, Issues and Commitments (EPICs) by Dianna F. Noble, P. E. June, 2004 SCOE
EPICs • Considerations in tracking EPICs • Strategies of project delivery & contracting • Stages for implementing EPICs • Tx. DOT Solutions to Track EPICs
EPIC Tracking Considerations • Project Delivery Techniques • Public Disclosure • Process for Memorializing & Communicating EPICS • Process for Managing & Evaluating Effect of Design Changes on EPICs • Process for Managing & Evaluating Effect of Construction Techniques on EPICs
Tracking Considerations-cont’d • What to Track • Timing or stage when EPICs must be met • Assigning EPIC responsibility for follow through, monitoring, inspections, maintenance • Assigning approval authority • Ensuring that EPICs are communicated to all appropriate parties
Tracking Considerations-cont’d • Ensuring EPIC is tracked and completed • Tracking changes in EPIC • Tracking revised permits resulting in new EPICs • Role of contractor for EPIC under design/bid/build • Role of contractor for EPIC under design-build
Texas Considerations in Tracking EPICs • • • 254 Counties • Ca $3 billion per year in contract 25 Tx. DOT Districts letting (expected to International border increase 500+ miles of coast • Ca 1, 000 projects Fastest growing per year state in the 1990’s
Texas Considerations – cont’d • Partners - Contractors - Regional Mobility Authorities - Private partners - Comprehensive Development Agreements • Delivery Techniques – Design/bid/build – Design-build
Tracking EPICs: Stages NEPA: • Pre-Construction Post-NEPA: • Construction • Post Construction
Texas: EPIC Solutions NEPA EPIC Solutions: • EPIC responsibility • Electronic tracking system • Environmental clearance is two pronged • Placement of construction EPICs in PS & E
NEPA Solution: EPIC Responsibility Divisions Contractors Other Districts
NEPA Solution: Environmental Tracking System (ETS)
NEPA Solution: EPICs in ETS
NEPA Solution: EPICs in ETS
NEPA Solution: Conditional Clearance • NEPA Clearance - aquire ROW only (no construction) - all EPICs identified - all measures in place to complete EPICs • Construction Clearance - pre-construction EPICs done - construction EPICs in PS&E - all permits obtained
NEPA Solution: EPIC in PS&E
Summary of NEPA Solution: EPICs EPIC identified & responsible party assigned Entered into ETS Draft document to ENV with draft EPIC sheet Update EPICs as the project progresses Final EPICs reviewed with District assures construction EPICs in PS&E EPIC in plans and communicated to the contractor
Texas: EPIC Solutions Post-NEPA Solutions: • EPIC responsibility • District Environmental Quality Control position (DEQC) • Pocket guides • Special EPIC solutions for large, complex projects
Post-NEPA Solution: EPIC Responsibility Divisions Contractors Other Districts
Post-NEPA: Responsibility – cont’d
Post-NEPA: Responsibility – cont’d • DEQC - Oversees environmental compliance during construction - Reviews randomly selected projects
Post-NEPA: DEQC Checklist
Post-NEPA: Pocket Guides
Specialized EPIC System: SH 130 • Tx. DOT handled environmental review & clearance • Clearance & EPICs based on 15% schematic • Project is design/build • Contract has environmental provisions • Tx. DOT process for review/approval
Specialized EPIC System: SH 130 • NEPA phase: - EPICs identified during project development - Other EPICs to be identified during final design - included requirements for environmental program in contract
Specialized EPIC System: SH 130 • Contract allows for design & ROW changes • Changes for constructability needs leading to environmental costs paid by Tx. DOT • Changes initiated by developer leading to environmental costs are the responsibility of the developer
SH 130 Tx. DOT Responsibilities • Ensure all EPICs in ROD are met • Ensure contractor obtains all other governmental approvals • Ensure all other EPICs are developed and implemented • Review & approve all work/changes • Decisions on additional coordination & public involvement
SH 130 Contractor Responsibilities • Contractor responsible for all EPICs in ROD • Contractor responsible for all other governmental approvals • Contractor responsible for creating ENV awareness among all project personnel
SH 130 Environmental Program • Environmental Compliance Manager – monitor, document, report responsibility • Environmental Monitoring Program – all aspects of EPICs • Environmental Compliance Inspectors – on-site monitoring
SH 130 Environmental Program • Includes requirement for documenting environmental training of all employees - video series - classroom training (including tests) - on site training • Monitor & report on developer’s work - done weekly - have implemented escalation procedures • EPIC violations required to be reported within 24 hours of discovery
Summary “This department and the contracting community must continue to be proactive and thorough as we design, construct and maintain transportation facilities to preserve and enhance the environment and ensure compliance with federal and state regulations. ” ~Amadeo Saenz Jr. P. E. , Tx. DOT’s Assistant Executive Director of Engineering Operations
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