Town of Concord School Bus Transportation and Maintenance

Town of Concord School Bus Transportation and Maintenance Center Update Presentation January 12, 2015 Town Project Team: Christopher Whelan – Town Manager Richard Reine, PWLF – Public Works Director Bill Renault P. E. – Town Engineer Weston and Sampson Project Team: Jeff Alberti – Program Manager Jamie Fair – Project Manager Vertex Inc. , Owner’s Project Manager Team: Jon Lemieux – Senior Vice President

Town of Concord School Bus Transportation and Maintenance Center Agenda § Review Programming Process § Review Existing Site Conditions § Survey of existing conditions § Subsurface investigation (borings and test pits) § Review Concept Development § Review Conceptual Cost Estimate § Discuss Next Steps

Town of Concord School Bus Transportation and Maintenance Center Programming

Town of Concord School Bus Transportation and Maintenance Center Programming Process • • Attended a kickoff meeting with key stake holders Interviewed maintenance staff • • • Identified responsibilities Developed vehicle/equipment inventories Reviewed daily work flow patterns Observed operations Explored the optimum work flow Prepared a space needs assessment for each building space based on the staff interviews

Town of Concord School Bus Transportation and Maintenance Center Existing Site Conditions

Town of Concord School Bus Transportation and Maintenance Center Existing Site Conditions • • Prepared an existing conditions survey plan Conducted a subsurface investigation to assess requirements for building foundations – – – • Advanced borings to depths of 19 feet Site consists primarily of a layer of native medium to dense / coarse sand gravel over a layer of medium to fine sand Groundwater was not encountered in any of the borings Completed a limited test pit investigation and no visual or olfactory signs of contamination were observed. Potential for contamination still exists and will not be known until all excavation work has been completed.

Town of Concord School Bus Transportation and Maintenance Center Concept Development

Town of Concord School Bus Transportation and Maintenance Center Concept Development Considerations § Identified site requirements § Building requirements (+/- 6, 200 SF Building) § Employee parking requirements ( 43 spaces for maintenance staff and bus drivers) § Bus parking (40 - 40’ long buses) § Fueling § Stormwater management system § Solar array access

Town of Concord School Bus Transportation and Maintenance Center Concept Development Considerations § Site opportunities and constraints § Site Access § Topography § Wetlands / NHESP § Tennessee Gas Easement § Solar Aray § Superfund / 21 E site status § Circulation patterns § Access to fueling prior to parking § Limit backing up of vehicles § Separate employee parking from bus parking/circulation SITE

Town of Concord School Bus Transportation and Maintenance Center Concept Development Considerations Tennessee Gas Easement Solar Array 200’ Riverfront Area NHESP Area (limited restrictions) Site Access Steep grade change SITE 100 Year Flood Zone

Town of Concord School Bus Transportation and Maintenance Center Concept Development Considerations

Town of Concord School Bus Transportation and Maintenance Center Concept Development Considerations Bus Maintenance Facility Fuel Island Employee Parking Area Bus Parking Area

Town of Concord School Bus Transportation and Maintenance Center Concept Development Maintenance Bays Employee Support Space Maintenance Support Space

Town of Concord School Bus Transportation and Maintenance Center Concept Development

Town of Concord School Bus Transportation and Maintenance Center Conceptual Cost Estimate

Town of Concord School Bus Transportation and Maintenance Center Conceptual Cost Estimate Proposed Building Type: • Cost effective pre-engineered metal building • Factory foam insulated wall panel system over a durable masonry base • Insulated standing metal roof • Code required heating and ventilation systems • Basic interior finishes – High bay exposed ceiling for vehicle lifting – Exposed concrete slab-on grade – CMU walls for interior support spaces – Basic industrial maintenance equipment Sample photo of similar four bay maintenance building

Town of Concord School Bus Transportation and Maintenance Center ARTICLE 15: School Transportation Facility - Supplemental Appropriation cost estimate financing Design & Engineering Article 12 (2014) Owner's Project Manager (Vertex) $ 89, 000 Arch & Engr. (Weston & Sampson) Construction Administration (OPM/A&E) 200, 000 est. CPS Capital Needs Stabilization Fund $ 925, 000 $ 1, 875, 000 281, 000 Owner's contingency (8. 8%) a. Article 24 (2015) 50, 000 subtotal $ Debt Authorization for School Bus Depot 620, 000 Construction 950, 000 subtotal, already authorized Article 12 (2016) Building - 6, 246 sf Pre-engineered metal bldg detail $ Proposed allocation of a portion of 286, 000 annual CPS capital allocation $ 300, 000 HVAC 150, 000 new subtotal $ 2, 175, 000 Plumbing & fire protection 150, 000 Electrical 185, 000 Concrete 165, 000 Masonry 91, 000 $ 1, 950, 000 $ 4, 125, 000 all other building 292, 000 Article 15 (2016) Supplemental funding proposed as Debt authorization subject to a $ 1, 319, 000 Site work Bituminous concrete 359, 000 gravel 113, 000 all other 724, 000 1, 196, 000 fuel/industrial equipment 135, 000 subtotal $ 2, 650, 000 General conditions (8%) $ 212, 000 Overhead & profit (5%) 133, 000 Insurance & bonds (2%) 53, 000 b. debt exclusion town-wide ballot vote Construction TOTAL c. TOTAL PROJECT COST 3, 048, 000 $ Construction contingency (15%) a+b+c $ 457, 000 $ 4, 125, 000 TOTAL PROJECT FINANCING

Town of Concord School Bus Transportation and Maintenance Center Next Steps

Town of Concord School Bus Transportation and Maintenance Center Final Steps § Permitting § Development of bid documents § Updated cost estimates § Bidding § Construction

Town of Concord School Bus Transportation and Maintenance Center Questions / Comments