Town Meeting Madrid May 31 st June

Town Meeting Madrid, May 31 st – June, 2 nd Town meeting in Madrid Serrano 117 Room with 400 seats Another 2 rooms for 50 seats available. Also TV’s in the hall. Two Meeting rooms in Serrano 113 bis; 121 Serrano 117

Town Meeting Madrid, May 31 st – June, 2 nd p p What is the estimated number of participants expected to attend at this stage? Presently registered ( 67 the 5 th of February; 120 12 th of March) Rooms booked in the NH-hotels all at walking distance to the Conference Prices kept until the 23 rd of March What is the number of participants that will be financially supported through the LRP (travel + accommodation)? Due to the economical constrains tentatively 50 post-doc @ 350 € GROUPS should provide with candidates among young post-docs up to 15 th of April 2

Preliminary Guenther Role ? Program Problem 3

Town Meeting Madrid, May 31 st – June, 2 nd p ü ü What is the list of persons in charge of the registration task and all logistical aspects of the meeting on the spot? I count on two secretaries : Puri Corchete and Marisa Hernando We have in the same building a travel agency For computing two people: Angel Perea and Luis Dorado and a couple of students. Sound control is supplied by the Organization and is included in the renting. What is the list of invited high-level speakers (Ministry, EU representatives, CSIC, ESF, …)? Welcome from MICINN: Director Gral Foreign of Affairs: M. Tormé CSIC will be done by the Deputy Vice-president of Scientific Programme, JV García Ramos Farewell: Mª Angeles Rodríguez-Peña, Sub Director Gral. Of European Programme, MICINN Marian Gómez, Deputy Vice-president of European Affairs, CSIC 4

Town Meeting Madrid, May 31 st – June, 2 nd p p Is there any need for communication purposes (press releases etc. ) for the presence of an ESF Communication staff member? The ESF plans to have a booth on the conference premises. What is the timeline for publishing the draft report prior to the Town Meeting? Do you plan to provide participants with a welcome conference bag with Nu. PECC, ESF, and LRP relevant documents? (there will be a need for a list & number of literature items to be included as well as a timeline for preparing them and sending them out); Do you plan to produce a 2 -page leaflet on the LRP (ESF can provide a template)? Relevant for the discussion of the Town Meeting !! 5

Town Meeting Madrid, May 31 st – June, 2 nd p What is the budget for the Town Meeting? Forseen Income s Expected ESF 50. 000 Renting the Auditorium MICINN 15. 000 Grants for post-doc ( 50 @ 350 €) CPAN 12. 000 Identifyng Batch (2 € /u) CSIC 2. 000 Sponsors? Coffee (5€x 5 times) Lunch in the cantine Expenses (550 people) 787 17. 500 1. 100 13. 750 8. 250 Recepcion on Sunday Dinner Total 79. 000 10. 000 27. 500 total 78. 887 6