TOP 10 REASONS WHY RECORDS ARE REJECTED PRESENTED

TOP 10 REASONS WHY RECORDS ARE REJECTED PRESENTED BY ALICE RAE WHITLEY

ALTERATIONS White Out n Mark Through n Damaged Records 1. Cuts 2. Tears 3. Stains n

JOHN DOE

MISSING INFORMATION n n n n Date of Death Time of Death (A. M. or P. M. ) No Relationship to Informant Item 13 (OTHER) Not Specified Item 21, Disposition Specifics Missing (Section, Block, Etc. ) or Unknown Accident Etc. Missing 40 a-41 Cause of Death Information

MISSING INFORMATION CONTINUATION n n Type of Certifier Title of Certifier

PAPER FORMAT n n Outdated Form No Short Margins No State Specifications 1. 24 lb, Acid Free Light Cockle 2. 25% White Cotton 3. ¾” Left Side Margin 4. ¾” from Top Edge of Paper to first line No Xerox Copies

TEXAS DEPARTMENT OF STATE HEALTH SERVICES- VITAL STATISTICS DEC 12 2013 NO SHORT MARGINS 142 -13 -168257

ILLEGIBLE WRITING n n n Date Certified Name of Certifier Registrar File Numbers Date Received by Registrar Signature Stamp (No Double Stamping)

Jane Doe

DATES NOT FLOWING n n n Date of Injury After Date of Death Date Certified Before Date of Death Date Received by Registrar Before Date of Death and Before Date Certified

INCORRECT REGISTRAR n n Wrong Registrar Signing for Records Filed in Wrong County Omitting Pct. Numbers if Outside City Limits Incorrect Registration Numbers or format

Pct. # 02 -001 -13 2 digit registrar # 2 digit yr.

MISSING Signatures n n n No Signature of Registrar Deputies Signatures Only Certifiers Signature Missing Printed Name of Certifier Missing Funeral Directors Signature and Numbers Missing

INK COLOR AND INK PROBLEMS n n Not Durable Black or Blue Ink Smeared Ink

JOHN DOE

FILING IN WRONG YEAR n Date of Death One Year and Registrar File Number Another Year (Example: Date of Death 08/11/08, Registrar File Number: 02 -001 -09)

August 11, 2008 02 -001 -09

NO AOP n When Birth Certificate is Marked Mother not Married and there is a Father is on the Birth Record THERE MUST BE AN AOP PROCESSED.

REQUIRES AN AOP JOHN DOE