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Tools for Monitoring Programs Checklists and More Checklists!
CTE Program Documentation & Checklists Quality Program Indicators • Required and noted in LEA Perkins Plan • Quality Program Indicator Checklist (1 -10)
QPI Checklist Possible Uses • CTE Director – to verify program status as eligibility for funding (per Local Plan) • CTE Teachers – to document program quality • CTE Consultants – to “spot check” for quality programs if full blown monitoring is NOT required
Program Monitoring Documentation Checklist What documentation would be required if the Risk-based monitoring score indicated that a “full blown” program monitoring is required?
Missing Pieces CTE Teacher/Program Professional Portfolio Notebook Documentation Checklist -- Draft
Documentation Checklist • Topics listed on checklist match questions on the online self study. • All starred (*) documentation is required as evidence of compliance. • Additional documentation may be maintained and indicates further proof of the development of a quality CTE program.
Documentation Checklist Teacher Certification (QPI #3) * Teaching certificate verifying endorsement(s) * High Qualified status verification (as applicable) * Industry certification certificate verifying up-todate training/testing (as applicable) * Work-Based Learning Training Certificate (as applicable) • Other
Documentation Checklist Program of Study (QPI #1 and #2) * Copy of POS/SPOS for program area (CTE Director attested list from website) * Student handbook/course guide listing POS course offerings/descriptions * Master schedule of classes to include all POS course offerings • Other
Documentation Checklist Standards and Timeline (QPI #4) * State standards for all courses taught in all POS * Equipment/inventory lists indicating opportunities for teaching all standards * Timeline for teaching standards • Other
Documentation Checklist Articulation Agreements, Dual Credit, Dual Enrollment (QPI #5) * Copy of current program specific articulation agreement And/Or * Copy of dual credit and/or dual enrollment opportunities • Other
Documentation Checklist Career and Technical Student Organizations (QPI #9) * Lesson plans indicating integration of CTSO skills/activities * State and national membership affiliation form/roster (Levels II, III and IV) • Other
Documentation Checklist Advisory Committee (QPI #8) * Advisory committee roster including place of employment, responsibilities, and CTE program represented * Current meeting agenda, sign-in sheets and minutes (2 meetings per year) • Other
Documentation Checklist All Aspects of Industry (QPI #7) * State standards for all courses taught in POS * Field trip, business and industry guest speaker presentations, and/or lesson plans documenting teaching of all aspects • Other
Documentation Checklist Labor Market Data (QPI #6) * The Source (DOL) data indicating job outlook reports for region specific to program of study OR * Local Chamber of Commerce data indicating job outlook reports specific to program of study • Other
Documentation Checklist Academic Integration (QPI #10) Core Indicators of Performance: Integration and Collaboration (1 S 1, 1 S 2) * Samples of integration activities in Reading/Language Arts (1 S 1) – Integration of content in CTE Course (Indicate #) – Joint integration activities with academic teachers (Indicate #)
Documentation Checklist Academic Integration (QPI #10) Core Indicators of Performance: Integration and Collaboration (1 S 1, 1 S 2) * Samples of integration activities in Mathematics (1 S 2) – Integration of content in CTE Course (Indicate #) – Joint integration activities with academic teachers (Indicate #)
Documentation Checklist Academic Integration (QPI #10) Core Indicators of Performance: Integration and Collaboration (1 S 1, 1 S 2) * Samples of integration activities with other academic areas (science, social studies) – Integration of content in CTE Course (Indicate #) – Joint integration activities with academic teachers (Indicate #)
Documentation Checklist Academic Integration (QPI #10) Core Indicators of Performance: Integration and Collaboration (1 S 1, 1 S 2) • Other documentation of collaboration with academic teachers – Joint professional development – School-wide projects – Other
Documentation Checklist Core Indicators of Performance: 3 S 1, 4 S 1, 5 S 1, 6 S 2 • • • Project-based learning Differentiated instruction Enrichment and remediation activities Graduation initiatives Work-Based Learning (WBL) Program area related field trips Industry Certification Training Career guidance/preparation Field trips (Postsecondary institutions, Nontraditional career sites, CTSO activities)
Documentation Checklist Safety Tests * Copy of Current Safety Test * Location of Safety Test Files (Records for 5 years) • Other
Documentation Checklist Inventory * Current equipment and inventory list * List of surplus, outdated equipment removed in past year • Other
Documentation Checklist Competencies • Location of competency attainment records • Parent letter/open house agenda, website location • IEP Team meeting attendance/involvement • Other
Documentation Checklist Work-Based Learning (if applicable) WBL documentation files to include: * Training Plan, Progress Report, Safety Training Record, WBL Training Agreement (all for each participating student) * Completed WBL Summary Sheet • Other
Professional Portfolio Checklist Possible Uses • CTE Director – to provide a more comprehensive look at systems’ CTE programs • CTE Teachers – to ensure collection of documentation required by online CTE Self Study if a “full blown” monitoring is required. • CTE Consultants – to use as a check-off sheet during “full blown” program monitoring
Decisions, Decisions One Vs. Two What are we to do? ?
Finale The is NO end (in sight)!