Toastmasters International Goal Setting and Planning The PMP

Toastmasters International Goal Setting and Planning The PMP Approach Presented by: Traian Motfolea – Naturopathic Toastmasters

Characteristics of a Good Goal • Specific • Measurable • Action-oriented • Realistic • Time-bound

Goals for Toastmasters Clubs • By June 30 of next year…. • 2 Competent Communicators (CCs) • 1 Advanced Communicator (AC) • 1 Competent Leader (CL), Advanced Leader (AL), or Distinguished Toastmaster (DTM) • 4 New Members • Officer Training & Dues submitted on time Refer to Toastmasters Distinguished Club Guidelines for more information.

Individual Goals for Toastmasters • Achieve Competent Communicator (CC) status by 06/30/2012 • Participate in all roles in a club meeting by 03/60/2012 • • Timer Grammarian / Ah Counter Speaker Evaluator Table Topics Master General Evaluator Toastmaster • Attend all club meetings every month

What else? • Have you ever thought of considering a Project Management Approach for education and training? • Why NOT?

Definition A project is a temporary endeavor with a defined beginning and end undertaken to create a unique product, service or capability.

The PMP Action Areas Scope Time Risk Cost Procurem ent Communicati on Integration Quality HR

Don’t get scared… • You are not alone • Identify potential conflicts or problems • Regularly review progress

The triple constraint Scop e Qualit y Time Cost

Planning • Describes how a goal will be achieved • Plan identifies ü Activities ü Resources ü Timelines ü Dependencies • Ensures the objective will be achieved efficiently and effectively • Team should be involved in planning process if appropriate

Scope • You: • Competent Communicator • Competent Leader • Us: • 0. 5 DCP

Time • • • Total Meetings Contests Non speaking meetings Area Contests Total _________ • Speeches • Roles 51 02 02 02 45 10 10

Cost • Membership for one year • Transportation • Parking fee

Human Resources • • • Who can help you? VP Education Mentor Evaluator Members

Procurement • Competent Communicator Manual • Competent Leadership Manual

Communication • e. Mail • Verbal

Risk • Missed meetings • Moving in different area • What else can happen?

Quality • Not affected by the triple constraint, but by • Planning issues • Missed opportunities • Loss of interest • What else can affect your progress?

Integration

Reasons to Plan • • • Make leaders more future-oriented Enables leaders to coordinate decisions Reinforces goals & team buy-in Ensures efficient use of resources Provides FOCUS

The Planning Process 1. 2. 3. 4. 5. Establish Strategies Set a timetable Assign responsibilities Anticipate obstacles Modify as necessary

Distinguished Club Program Requirements 1. Two CCs 2. Two more CCs 3. One AC 5 goals = Distinguished Club 4. One more AC 7 goals = Select Distinguished Club 5. One CL, AL, or DTM 9 goals = President’s Distinguished Club 6. One more CL, AL, or DTM 7. Four new members 8. Four more new members 9. Minimum of four club officers trained during each of two training periods 10. One semiannual membership report and one club officer list submitted on time

Key Take-Aways • • Set goal in SMART way Consider it a Project Create a plan to achieve goal Review progress regularly & adjust as needed • Our Toastmasters Club needs YOU to meet its goals in the DCP program